Your work days are brighter here. At Workday, it all began with a conversation over breakfast. When our founders met at a sunny California diner, they came up with an idea to revolutionize the enterprise software market. And when we began to rise, one thing that really set us apart was our culture. A culture which was driven by our value of putting our people first. And ever since, the happiness, development, and contribution of every Workmate is central to who we are. Our Workmates believe a healthy employee-centric, collaborative culture is the essential mix of ingredients for success in business. That's why we look after our people, communities and the planet while still being profitable. Feel encouraged to shine, however that manifests: you don't need to hide who you are. You can feel the energy and the passion, it's what makes us unique. Inspired to make a brighter work day for all and transform with us to the next stage of our growth journey? Bring your brightest version of you and have a brighter work day here.
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About the Team Join the AI Agent Leadership team, where we're pioneering cutting-edge HR & Finance AI Agents that deeply integrate within the Workday suite. Be part of an innovative, agile force architecting intelligent agents that will revolutionize our customers' workday.
About the Role As the Executive Assistant to our AI Agent Leadership team, you will be the cornerstone of our executive office. We're looking for a proactive and highly adaptable individual who can not only manage the daily administrative needs of a busy executive but also anticipate challenges and seize opportunities.
This role requires a unique blend of exceptional organizational skills, impeccable communication, and the utmost discretion. You will be a gatekeeper of confidential information and a key partner in ensuring our team operates at peak efficiency. Your ability to juggle multiple priorities, from complex scheduling and travel arrangements to project coordination, will be critical to our success. If you thrive in a fast-paced environment and are ready to take on a role with significant impact, we encourage you to apply.
Responsibilities : - Executive Support: Proactively manage and anticipate the executive's daily needs, including complex calendar management, meeting confirmations, expense reporting, and ad-hoc requests. You'll act as a strategic partner, helping the executive stay ahead of their schedule and commitments.
- Communication & Collaboration: Serve as a key point of contact, expertly managing and prioritizing communication with employees at all levels, other executives, and external partners. Draft and prepare professional correspondence, presentations, and internal communications as requested.
- Travel & Logistics: Seamlessly plan and book domestic and international travel, including detailed itineraries, ground transportation, and hotel accommodations. You will handle complex travel logistics, problem-solve non-routine issues, and maintain a keen awareness of time zones and global complexities.
- Project & Event Coordination: Track and drive the completion of critical tasks and projects, following up on outstanding items to ensure deadlines are met. Plan and coordinate department events, including managing all logistics from agenda preparation and catering to securing venues and inviting attendees.
- Proactive Partnership: Act as a forward-thinking problem solver who takes initiative with minimal direction. You will anticipate upcoming needs and take action on behalf of the executive, ensuring a smooth and efficient workflow at all times.
About You Basic Qualifications - 5+ years of executive support and/or project coordination experience, supporting multiple senior level executives.
- Experience working with office applications including Outlook, Google Drive, Google Slides, Word, Excel, PowerPoint and Slack
Other Qualifications: - Ability to put yourself in the executive's shoes and handle the schedule in a way that promotes the most effective use of time.
- Ability to handle highly sensitive information with discretion, sound judgment, confidentiality, and the utmost integrity.
- Strong critical thinking skills with the ability to work independently with general direction and guidance.
- High attention to detail to publish meeting agendas, take, and distribute notes, and follow up on action items
- Strong written and verbal communication skills.
- BA/BS degree or equivalent practical experience.
Workday Pay Transparency Statement The annualized base salary ranges for the primary location and any additional locations are listed below. Workday pay ranges vary based on work location. As a part of the total compensation package, this role may be eligible for the Workday Bonus Plan or a role-specific commission/bonus, as well as annual refresh stock grants. Recruiters can share more detail during the hiring process. Each candidate's compensation offer will be based on multiple factors including, but not limited to, geography, experience, skills, job duties, and business need, among other things. For more information regarding Workday's comprehensive benefits, please click here.
Primary Location: USA.CA.Pleasanton
Primary Location Base Pay Range: $108,900 USD - $163,300 USD
Additional US Location(s) Base Pay Range: $92,000 USD - $163,300 USD
Our Approach to Flexible Work With Flex Work, we're combining the best of both worlds: in-person time and remote. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. We know that flexibility can take shape in many ways, so rather than a number of required days in-office each week, we simply
spend at least half (50%) of our time each quarter in the office or in the field with our customers, prospects, and partners (depending on role). This means you'll have the freedom to create a flexible schedule that caters to your business, team, and personal needs, while being intentional to make the most of time spent together. Those in our remote "home office" roles also have the opportunity to come together in our offices for important moments that matter.
Pursuant to applicable Fair Chance law, Workday will consider for employment qualified applicants with arrest and conviction records.
Workday is an Equal Opportunity Employer including individuals with disabilities and protected veterans.
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