Salary: $31.42 - $55.30 Hourly
Location : Frederick, MD
Job Type: Full-Time
Job Number: Department: Economic Development
Opening Date: 09/19/2025
Closing Date: 10/3/ :59 PM Eastern
FLSA: Non-Exempt
Work Schedule: Monday - Friday 8:00 a.m. - 4:30 p.m.; other hours as needed for emergency operations and other occasional special functions, meetings, events, and conferences.
Job Summary The City offers a competitive comprehensive benefits package, including 2 weeks paid vacation, 3 weeks of sick leave, and 11 paid holidays. Health, dental, and vision insurance (employee and family) are effective the first day of employment. The City offers two contributory Defined Benefit pension plans. Hybrid telework arrangements may be available.
At The City of Frederick, we value diversity and the respect, engagement, and productivity an inclusive environment produces. We seek to consistently improve internal and external customer satisfaction, innovate, and expand capability of services, and be a government that practices equality, equity, and fairness. We invite you to bring your skills, abilities, and knowledge to The City of Frederick and be a valued addition to a workforce that we know is our greatest asset.
Frederick is a progressive, richly diverse, and authentically charming city. Recognized as one of the best places to live in Maryland, Frederick is surrounded by mountain views and centrally located about 45 miles north of Washington D.C. and 45 miles west of Baltimore, MD.
JOB SUMMARY: The Office Manager is responsible for providing multiple levels of - office administration and departmental support for the Department of Economic Development (DED) and other city departments overseen by the Director of Economic Development. The position reports directly to the Director of Economic Development and provides customer service to the general public, business community, and other departmental stakeholders. It requires significant interaction with the public and with other City, County, and State agencies. The Office Manager will interact on a daily basis with the public, business owners, City staff and elected officials. This position requires the ability to complete tasks and professional work products in a timely manner with a minimum of direct supervision. In general, the Office Manager will be responsible for department administration including accounts payable, grant reporting, event planning, meeting scheduling, project management and support, writing/editing press releases and public information, and economic development data collection and analysis. Occasional night work and weekends may be required. Occasional driving, light lifting, and out-of-the office work may be required. The normal workweek is 40 hours, Monday - Friday, 8:00 am to 4:30 pm unless otherwise negotiated for occasional special functions, meetings, events, and conferences.
ESSENTIAL DUTIES AND RESPONSIBILITIES: - Collects, maintains and analyzes economic development and related data.
- Manages and supports economic development and other departmental projects as assigned.
- Prepares, edits, and coordinates departmental press releases and other public information with the City Communications Department.
- Performs various related tasks including keyboarding, scheduling, filing, and copying to support the Department of Economic Development and related departments.
- Answers telephone calls, emails, and provides assistance to the public and business community with regard to departmental matters.
- Prepares forms, documents, files, logs, data bases, etc.
- Prepare correspondence, meeting agendas, and other materials for office activities, including proofreading and final formatting using Microsoft Outlook365, Word, Publisher, Teams, Excel, and/or PowerPoint software.
- Schedules appointments and meetings as needed by the Director.
- Purchases and maintains supplies for the Department, including the completion of purchase order requisitions and pick-up of supplies.
- Maintains the Accounts Payables and review/maintain awareness of the operating budget of the Department of Economic Development.
- Prepares payroll reports on bi-weekly basis.
- Prepares and submits grant reports, grant reimbursement, check requests, and other grant/financial documents as needed.
- Oversees processing of film requests/applications, grant applications, tax credit applications, and other related documents/activities.
- Receives and directs incoming mail.
- Performs other duties as assigned.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
REQUIRED EDUCATION AND/OR EXPERIENCE:
- Bachelor's degree in business, communications, or related degree. A combination of relevant education, experience, and/or training may be substituted to meet this requirement.
- Three (3) years of relevant professional experience for private or public sector business or organization.
- Preference may be given to candidates with additional education, unique capabilities (multi-lingual), and those with experience in development/local government operations.
REQUIRED CERTIFICATES AND/OR LICENSES:
- Vehicle Operator's license with satisfactory driving record that meets insurability standards of the City's insurance carrier is required. The employee must maintain the license for the duration of their employment.
REQUIRED SKILLS (Communication/Language; Mathematical; Computer; etc.):
- Thorough knowledge of business practices and excellent command of the English language
- Thorough knowledge of office practices and procedures including word processing, spreadsheets, and database management on PC, business English, spelling, arithmetic, and record keeping.
- Self-motivated, capable of taking initiative.
- Strong command of the English language.
- Proficient in telephone skills and networking skills.
- Communicates effectively with other employees, consultants, citizens, business executives, and elected officials etc.
- Presents a professional appearance and manner.
- Knowledge of Microsoft computer software including Outlook, Word, Excel, PowerPoint, Teams, and Publisher is required. Familiarity with other graphics packages, desirable
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by the incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is consistently required to remain in a stationary position nearly 100% of the time. The person in this position needs to occasionally move about inside the office to access file cabinets, and computer equipment. The incumbent must have the ability to observe items in close proximity and at a distance, to differentiate color, and to detect items to the left and right as well as to recognize depth and to adjust focus.
This person must have the ability to exchange information with others (staff, the public and elected officials)-both face-to-face and in writing or via computer.
WORK ENVIRONMENT/CONDITION: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The incumbent performs work indoors in an office setting.
The City of Frederick offers competitive benefits to eligible employees including a variety of insurance plans and competitive paid leave offerings. View a
INSURANCE AND VOLUNTARY BENEFITS:
Medical Plans: Eligible City employees may choose from three medical insurance plans through View the
Dental Plans: Eligible City employees may choose from three (3) dental insurance plans through Cigna.
Vision Plan: Eligible City employees may elect vision plan coverage through
Premium Rates effective July 1, 2024 through June 30, 2025: /
Holiday Schedule: View the
You can find additional information regarding The City of Frederick's benefits here:
01
What is your professional and personal experience engaging and working with diverse populations?
02
Do you have a vehicle operator's license with satisfactory driving record? This must be maintained for the duration of your employment.
03
Do you possess a bachelor's degree in business, communications, or related degree, or a combination of relevant education, experience, and/or training to meet this requirement?
04
How many years of professional experience do you have working for private or public sector business or organization?
- 0 to less than 1 year
- 1 to less than 2 years
- 2 to less than 3 years
- 3 or more years
05
Are you able to communicate verbally and in writing in the Spanish language?
- Yes, I can speak and write in the Spanish language
- No, I cannot speak and write in the Spanish language
Required Question
