We are currently hiring an Intermediate/Senior Contract Administrator to join our Field Services team. This is an exciting opportunity for professionals with a minimum of 7 years of contract administration experience in water and wastewater construction projects, including both linear infrastructure (sewers, watermains, road restorations) and vertical facilities (pumping stations, treatment plants).
The ideal candidate will bring a strong multi-disciplinary construction background, a deep understanding of consultant responsibilities, and the ability to lead inspection teams while coordinating with designers and support personnel.
This role is based out of our Guelph, Mississauga, or Hamilton offices, with regular field involvement.
What You'll Be Doing As an Intermediate Contract Administrator, you'll oversee the administrative aspects of construction projects, ensuring compliance with contract terms, facilitating communication between stakeholders, and supporting project delivery from tender through completion.
What Success Looks Like in This Role - Administer contracts between owners and contractors in accordance with contract terms.
- Coordinate and track submittals, shop drawings, and RFIs.
- Prepare and issue site instructions (SIs) and requests for quotations (RFQs).
- Liaise with clients, contractors, designers, and operations personnel.
- Organize and lead project progress meetings and issue minutes.
- Review contractor invoices and assist with payment certification.
- Assess and negotiate change requests and claims.
- Coordinate specialist inspections by subconsultants or specialist inspectors.
- Provide constructability feedback during design phases.
- Maintain accurate project documentation and as-built records.
Key Responsibilities - Administer construction contracts and ensure compliance with specifications.
- Respond to RFIs and manage submittal reviews.
- Coordinate with subconsultants and inspection agencies.
- Conduct regular site visits to monitor progress and resolve issues.
- Support tendering and contract award processes.
- Review and verify contractor payment applications.
- Assist with change management and dispute resolution.
- Ensure adherence to safety, environmental, and traffic control plans.
- Support evening/weekend work as required by project schedules.
What You Bring - Diploma in Civil Engineering Technology or education in a related discipline.
- Minimum 7 years of experience in sewer and watermain construction inspection.
- Strong understanding of trenching safety, traffic control, and restoration practices.
- Familiarity with building codes, standards and regulatory requirements.
- Proficiency in Microsoft Office and Outlook.
- Ability to interpret contract documents and engineering drawings.
- Solid knowledge of construction materials, methods, and scheduling.
- Understanding of OHSA and construction regulations.
- Excellent organizational, communication, and record-keeping skills.
- Valid driver's license and regular access to a vehicle.
At Burnside, you'll work in an environment that supports professional development, teamwork, and meaningful project work. If you're ready to bring your skills to a company that values your growth and contribution, we'd love to hear from you.
Why Choose Burnside? Are you interested in working for an employer with a 5-decade track record of building a great reputation both internally with their staff and externally with their clients? The Burnside team is a supportive group of colleagues that work together to provide value and service to our clients, while extending care to each other. We know that our employees are our greatest asset, and thus we strive to provide a positive work/life balance.
We offer:
- A collaborative culture where friendship, honesty and respect are part of our core values and practices
- Flexible working hours and office locations, including hybrid working opportunities
- A competitive compensation and benefits package
- RRSP company matching plan
- Career growth and professional development opportunities
- Potential for performance-driven bonusing
- Wellbeing benefit
- Active social committees
- A welcoming, positive, and inclusive work environment
We are an equal opportunity employer committed to valuing diversity in the workplace and we welcome resumes from all qualified candidates. Burnside will provide reasonable accommodations to applicants with disabilities throughout the entire recruitment, assessment, and selection process, as required. If you are a person with a disability and require an accommodation during these processes, please contact our Human Resources department.
Company Profile - More about us Founded in 1970, R.J. Burnside & Associates Limited is a growing values-driven employee-owned multidiscipline engineering and environmental consulting firm with over 450+ staff. Our consistent commitment towards investing in technology advancements and training, in addition to encouraging and promoting professional development, has enabled our firm to meet our ongoing and stated goal of continual improvement.
We actively seek to develop relationships with a broad and diversified client base in the Public, Private and Indigenous sectors.We work on a variety of projects throughout Canada, with ten office locations in Ontario and one in Manitoba.
Burnside has expertise in many technical disciplines beyond our core civil engineering focus including air and noise, asset management, building sciences, environmental planning and ecology, GIS, hydrogeology, land development, landscape architecture, municipal drainage, solid waste, stormwater management, structures, transportation planning and design, water and wastewater and well drilling & diagnostics.
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