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Sr. Executive Assistant

Robert Half International • San Diego, CA, United States • 22h ago

Description
About the Role:
Our client, a leading real estate development company, is seeking an experienced Senior Office Manager to oversee day-to-day office operations, support executive leadership, and ensure efficient administrative processes across the organization. This role requires a proactive, detail-oriented professional with strong organizational and leadership skills, ideally with prior experience in the real estate or construction industry.
Key Responsibilities:

Oversee all office operations, including facilities management, administrative processes, vendor relationships, and office supply procurement.
Act as the primary point of contact for internal staff and external partners regarding office administration.
Manage and mentor administrative support staff, delegating tasks and ensuring operational efficiency.
Partner with leadership to support project teams, including scheduling meetings, preparing presentations, and coordinating documentation.
Support HR functions, including onboarding new hires, maintaining personnel records, and assisting with company policies and procedures.
Maintain and improve office systems to streamline workflows and support company growth.
Oversee budget tracking for office expenses and assist with financial reporting as needed.
Ensure compliance with company policies and industry regulations relevant to the real estate sector.
Assist with event planning, board meetings, and corporate communications.

Requirements
Qualifications:

9+ years of progressive administrative or office management experience; 3+ years in a leadership capacity.
Previous experience in real estate development, construction, property management, or related industries strongly preferred.
Strong organizational, multitasking, and problem-solving abilities.
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management or real estate-specific software is a plus.
Exceptional written and verbal communication skills.
Proven ability to manage confidential information with discretion.
Bachelor's degree in Business Administration, Management, or related field preferred.

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