Position Details Position Information
Recruitment/Posting Title Sr. Grants Administrator
Job Category Staff & Executive - Grants Management
Department RWJ-Child Health Institute
Overview New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary Rutgers, The State University of New Jersey, is seeking a Sr. Grants Administrator for the Child Health Institute of NJ at the Robert Wood Johnson Medical School.
Under the direction of the Business Administrator, the Sr. Grants Administrator is responsible for the day-to-day support of all projects, grants, contracts and other restricted accounts and related functions associated with research, sponsored programs, and restricted funds activities for the Center for NeuroMetabolism. The primary responsibility of the Sr. Grants Administrator is preaward and post-award management of grants, contracts and other restricted funds for the Center for NeuroMetabolism. Ensures sponsored research activities are in compliance with the policies and procedures of Rutgers University and federal, state, foundation, corporate and other agencies. A priority of this position will be post award functions.
Among the key duties of this position are the following:
- Manages the submission of grant and contract proposals to federal, state, foundation, corporate and other sponsors.
- Provides grant application guidance to faculty, administrators and staff. Prepares the proposal budget in collaboration with the Principal Investigators. Assists with the development of internal policies and procedures regarding grant and contract proposals and applications.
- Provides budget status reports, detailed transaction reports, projections and other reports to the Principal Investigators, Business Administrator, Chairs and the RWJMS Finance Office. Reconciles and ensures expenditures charged to Project Accounts are accurate.
- Reviews and approves MarketPlace requisitions charged to restricted accounts in the Clinical Departments assigned. Ensures grants and other restricted accounts are not over-expended. Ensures the expenditures are allowable and appropriate.
- Closely monitors salaries charged to restricted accounts within the Clinical Departments.
FLSA Exempt
Grade 29S
Salary Details Minimum Salary Mid Range Salary Maximum Salary Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits
- Life insurance coverage
- Employee discounts programs
For detailed information on benefits and eligibility, please visit: .
Position Status Full Time
Working Hours (per week) 37.5
Standard Hours 37.50
Daily Work Shift Day
Work Arrangement This position requires a fully on-site work arrangement.
Union Description MPSC - Legacy UMD
Payroll Designation PeopleSoft
Seniority Unit Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications
Minimum Education and Experience - Master's Degree in Business Administration, Health Administration or related field plus four (4) years of related experience involving research and sponsored programs administration, ideally in an academic environment.
- Equivalent education, experience and/or training may be substituted for the degree requirement.
Certifications/Licenses Required Knowledge, Skills, and Abilities - Knowledge and expertise of Federal and State agency regulations, policies, procedures and laws applicable to sponsored programs activities.
- Understanding of proposal development, finding funding, Institutional Review Board regulations and other grant related activities.
- Demonstrated strong service orientation.
- Knowledge of computer programs, including MS Word, Excel, PowerPoint and Adobe Acrobat.
- Outstanding human relations and leadership skills and the ability to function in a team environment are required.
- Strong problem-solving and critical-thinking skills in a research environment.
- Excellent organizational skills and ability to manage multiple projects simultaneously.
- Effective communication skills to work collaboratively within a multidisciplinary team.
- Demonstrated ability to function independently and proactively in a research setting.
- Capacity to troubleshoot technical issues related to laboratory instruments and data analysis software.
- Commitment to maintaining accurate and detailed laboratory records.
Preferred Qualifications - Knowledge of how to accomplish superior performance in a unionized environment.
Equipment Utilized Physical Demands and Work Environment Physical Demands:
- Must be comfortable working in a research laboratory environment.
- Prolonged periods of standing, sitting, or walking during experimental procedures.
- Frequent computer use for data analysis, documentation, and writing.
- May need to travel within campus for meetings, training sessions, or collaborative projects.
Work Environment:
- Research laboratory and office setting, moderate noise levels.
- Must pass employee health clearance, TB test, and required safety training.
- Must adhere to safety protocols and procedures when handling laboratory animals, chemicals, and equipment.
- Occasional participation in scientific conferences, workshops, and seminars may be required.
Special Conditions Posting Details
Posting Number 25ST1293
Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus College Ave (RU-New Brunswick)
City New Brunswick
State NJ
Location Details Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:
