Salary : $76,742.00 - $122,603.00 Annually
Location : 401 Hungerford Dr Rockville MD 20850 USA
Job Type: Permanent
Remote Employment: Flexible/Hybrid
Job Number: Department: Department of Health and Human Services
Division: HHS 60 Services to End and Prevent Homelessness Division
Opening Date: 09/08/2025
Closing Date: 9/12/ :59 PM Eastern
FLSA: Exempt
About the Position "Please note: The salary range above represents this position's earning potential. The anticipated hiring range for this position will be $76,742 to $122,603, based on the candidate's qualifications and experience." WHO WE ARE Montgomery County is located adjacent to Washington, D.C., and with over one million residents, is the most populous County in the State of Maryland. The County is also the most diverse County in the State and ranks among the top ten most diverse Counties in the nation. Montgomery County contains many major U.S. government offices, scientific research and learning centers, and business campuses.
The
Department of Health and Human Services is responsible for delivery of the County's public health and human services that meet the needs of our community's most vulnerable children, adults and seniors. The Department provides services through more than 120 programs at more than 20 locations. With over 2,000 employees, the Department of Health and Human Services is the largest County Department.
As a Department, we believe health and wellness of the county can only be achieved by ensuring that every resident has fair opportunities to reach their fullest potential. This means access to quality housing, transportation, education, employment, health care, human services, safe neighborhoods, and healthy food. HHS provides critical services for residents who face a variety of obstacles in achieving their full potential. HHS plays an essential role in building a healthy and strong community.
WHO WE ARE LOOKING FOR Services to End and Prevent Homelessness (SEPH) is looking for an experienced
Administrative Specialist to provide essential financial and human resource support to advance its mission. This position plays a vital role in ensuring the fiscal, administrative, and operational efficiency of our programs. The ideal candidate will have skills in budget and contract management, knowledge of generally accepted accounting principles, and familiarity with financial and procurement procedures.
What You'll Be Doing This
Administrative Specialist III position is located in the Department's Services to End and Prevent Homelessness (SEPH) division, Chief's Office.
- This role supports budget, contracts, staffing, and compliance to ensure departmental success and accountability. It works with fiscal, HR, and program staff for accurate reporting, timely processes, and smooth internal operations support.
- In the area of financial and budget support, responsibilities include preparing and processing journal entries, supporting year-end closing activities, completing monthly and quarterly program reports, and assisting with fiscal analysis and reporting. The role also involves supporting special appropriations, supplemental funding, and grant allocations.
- For procurement and purchasing, the candidate will manage Purchase Card procedures and handle liquidation of purchase orders, accruals, and direct purchase orders. They will utilize various applications to assist with contract and budget management.
- In personnel and staffing coordination, duties include managing Requests for Service, preparing and maintaining Position Management Forms, conducting annual labor distribution reviews, monitoring timecard submissions, and coordinating with Human Resources and SEPH staff on staffing matters. Lastly, the role provides operational and onboarding support by assisting with onboarding tasks such as issuing badges, office keys, and other resources for new employees.
Minimum Qualifications Education: Graduation from an accredited college or university with a Bachelor's Degree.
Experience : Three (3) years of professional administrative experience in financial, budgeting, contracting, compliance and reporting.
Substitutions: 1. EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
2. EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
Preferred Criteria, Interview Preferences Preferred Criteria screening questions: - Do you have experience working with a social services continuum of care?
- Do you have experience in providing guidance and support to leadership staff?
- Do you have experience organizing, managing, and reporting on budgets, invoice tracking, and expenditure tracking?
- Do you have knowledge of generally accepted accounting principles, and financial and procurement procedures?
- Do you have experience communicating and collaborating effectively with individuals and teams?
- Are you able to meet deadlines and manage priorities? Can you please provide examples.
Interview preference questions: - Experience working with a homeless services continuum of care.
- Experience working with large teams, managing diverse opinions and structured procedures.
IMPORTANT INFORMATION The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.
Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.
MCG also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, refer to the Careers webpage on Hiring Preference.
All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a "Lateral Transfer" candidate and may be considered for an interview.
This will establish an Eligible List that may be used to fill both current and future vacancies.
If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.
Montgomery County Ethics Law : Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code. Additional information about outside employment can be obtained from the Ethics Commission website.
Leave Benefits Our generous leave package starts with non-MLS permanent and term employees earning 15 days of sick leave and 15 days of annual leave in their first year, as well as up to three additional personal days each calendar year. Positions in MLS earn 35 days of paid time off each year. In addition, we offer all employees 10 paid holidays. Our leave policies adhere to the Family Medical Leave Act of 1993, and we provide six weeks of paid parental leave for new parents.
Retirement Benefits All permanent and term positions are eligible for robust retirement plans. Public safety positions are eligible for a defined benefit pension plan in which they are vested after only five years. Employees in non-public safety positions can participate in retirement plans that contribute up to 12 percent of their annual salary. All employees can also participate in a supplemental retirement plan, the 457 Deferred Compensation Plan, to contribute even more to their retirement goals.
Tuition Assistance & Student Loan Forgiveness Montgomery County employees are eligible to participate in the Federal Public Service Loan Forgiveness Program. Participants who meet all requirements may qualify for forgiveness on the remaining balance on their Direct Loans after making 120 qualifying monthly payments under a qualifying repayment plan while working full-time in a qualifying public service position. To learn more about PSLF, please visit the Student Loan Repayment Benefits page. Our tuition assistance program allows you to receive up to $2,130 annually in tuition assistance to help you achieve a degree that supports your career path.
Free Mass Transit Benefit County employees are entitled to use the RideOn Bus service for free with a valid County-employee ID. This benefit can be used any time of the day or evening, including weekends. We also offer a pre-tax flexible spending account to reduce the cost of other mass-transit options such as MARC trains and Metro.
Reduced Child and Health Care Costs Working for Montgomery County also entitles permanent and term employees to participate in healthcare and childcare Flexible Spending Accounts. These plans allow eligible employees to save on a pretax basis for healthcare and dependent care costs incurred during the plan year.
Employee Wellbeing We deeply care about your holistic wellness. Our award-winning wellness program, LiveWell, will support you in improving and maintaining your physical, mental, financial, social, and intellectual well-being.
Learn more about our wonderful benefits available to you once you join our team.
Montgomery County Benefits 01
What is your highest level of completed education? - N/A
- High School/GED
- Associate's Degree
- Bachelor's Degree
- Master's Degree
- Juris Doctor
- Doctorate
02
How many years of professional administrative experience do you have in financial, budgeting, contracting, compliance and reporting.? - No Experience
- 1 Year Experience
- 2 Year's Experience
- 3 Year's Experience
- 4 Year's Experience
- 5 Year's Experience
- 6 Year's Experience
- 7+ Year's Experience
03
Do you have experience working with a social services continuum of care? 04
Do you have experience in providing guidance and support to leadership staff? 05
Do you have experience organizing, managing, and reporting out budgets, invoice tracking, and expenditure tracking? 06
Do you have knowledge of generally accepted accounting principles, financial and procurement procedures? 07
Do you have experience communicating and collaborating effectively with individuals and teams? 08
Are you able to meet deadlines and manage priorities? Required Question
