About This Role: The Executive Assistant (EA) to the Chief Quality Officer plays a pivotal role in ensuring the seamless operation of the leadership office. As a key member of the team, you will manage complex calendars, coordinate high-impact engagements, and foster proactive communication across the organization. This role requires exceptional organizational skills, discretion, and the ability to operate independently in a fast-paced environment.
You will collaborate closely with the Strategy & Operations Lead to align priorities, support leadership forums, and drive strategic initiatives. Additionally, you will act as a central point of contact for stakeholders across Biogen and externally, ensuring consistency and connectivity in enterprise-wide activities. The EA is instrumental in supporting the SVP's vision and the broader Global Quality team's success, making meaningful contributions to the business.
This is a hybrid role to be based at our Headquarters in Cambridge, MA.
What You'll Do: - Manage the SVP's complex calendar, prioritizing internal and external engagements to optimize leadership effectiveness.
- Prepare and execute Global Quality Leadership Team meetings, governance forums, and employee engagement events, including logistics, agendas, and follow-up actions.
- Draft, review, and manage executive communications, ensuring timely correspondence and effective briefings.
- Coordinate detailed domestic and international travel plans and process expense reports in compliance with company policies.
- Maintain organizational documents, including org charts, distribution lists, and SharePoint sites, while supporting onboarding efforts for new leaders.
- Collaborate with cross-functional teams to facilitate workflows and align on priorities.
- Work closely with other Executive Assistants across Biogen to ensure alignment and consistency in scheduling, communications, and major events.
- Monitor and triage emails, ensuring critical matters are prioritized and addressed effectively.
- Support strategic initiatives and foster connectivity across the Global Quality team and broader organization.
- Anticipate needs and proactively address challenges to maintain smooth operations.
Who You Are: You are a proactive, highly organized individual who thrives in dynamic environments and understands the importance of discretion and professionalism. You excel at anticipating needs, solving problems, and maintaining a calm demeanor amidst complexity. Building strong relationships comes naturally to you, and you are confident in collaborating across all levels of the organization. Your ability to communicate effectively and craft executive-ready materials sets you apart, and you are digitally fluent, leveraging tools to streamline operations. You are passionate about supporting leaders in achieving their goals and contributing to a high-performing team.
Required Skills: - A minimum of 7 years of experience supporting senior executives in fast-paced, high-visibility environments, preferably within life sciences, operations, or technical functions.
- Demonstrated ability to collaborate across functions and work effectively with multiple executive stakeholders.
- Strong organizational skills with the ability to manage competing priorities and anticipate needs.
- Experience coordinating enterprise-wide governance processes and major organizational events.
- High level of discretion and ability to handle sensitive matters with integrity.
- Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Teams), Concur, Zoom, and collaboration platforms such as SharePoint.
- Exceptional written and verbal communication skills, capable of drafting professional correspondence and executive-ready materials.
- Strong relationship-building skills to foster collaboration across diverse teams.
Preferred Skills: - Bachelor's degree or equivalent professional experience.
- Familiarity with life sciences, technical operations, or any regulated business (e.g. healthcare) to understand business priorities.
Job Level: Professional
Additional Information The base compensation range for this role is: $83,000.00-$108,000.00
Base salary offered is determined through an analytical approach utilizing a combination of factors including, but not limited to, relevant skills & experience, job location, and internal equity.
Regular employees are eligible to receive both short term and long-term incentives, including cash bonus and equity incentive opportunities, designed to reward recent achievements and recognize your future potential based on individual, business unit and company performance.
In addition to compensation, Biogen offers a full and highly competitive range of benefits designed to support our employees' and their families physical, financial, emotional, and social well-being; including, but not limited to:
- Medical, Dental, Vision, & Life insurances
- Fitness & Wellness programs including a fitness reimbursement
- Short- and Long-Term Disability insurance
- A minimum of 15 days of paid vacation and an additional end-of-year shutdown time off (Dec 26-Dec 31)
- Up to 12 company paid holidays + 3 paid days off for Personal Significance
- 80 hours of sick time per calendar year
- Paid Maternity and Parental Leave benefit
- 401(k) program participation with company matched contributions
- Employee stock purchase plan
- Tuition reimbursement of up to $10,000 per calendar year
- Employee Resource Groups participation
Why Biogen? We are a global team with a commitment to excellence, and a pioneering spirit. As a mid-sized biotechnology company, we provide the stability and resources of a well-established business while fostering an environment where individual contributions make a significant impact. Our team encompasses some of the most talented and passionate achievers who have unparalleled opportunities for learning, growth, and expanding their skills. Above all, we work together to deliver life-changing medicines, with every role playing a vital part in our mission. Caring Deeply. Achieving Excellence. Changing Lives.
At Biogen, we are committed to building on our culture of inclusion and belonging that reflects the communities where we operate and the patients we serve. We know that diverse backgrounds, cultures, and perspectives make us a stronger and more innovative company, and we are focused on building teams where every employee feels empowered and inspired. Read on to learn more about our DE&I efforts.
All qualified applicants will receive consideration for employment without regard to sex, gender identity or expression, sexual orientation, marital status, race, color, national origin, ancestry, ethnicity, religion, age, veteran status, disability, genetic information or any other basis protected by federal, state or local law. Biogen is an E-Verify Employer in the United States.
