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Executive Assistant to the CEO

Reflection AI, Inc • San Francisco, CA, United States • 4d ago

Role Overview
We're looking for a highly motivated Executive Assistant to act as a partner to our CEO. This critical role will serve as a force multiplier for our leadership team. The ideal candidate is proactive, resourceful, and exceptionally organized, thriving in fast-paced, ambiguous environments while ensuring seamless execution and communication for the executive office.
Key Responsibilities

Provide comprehensive administrative support-complex calendar management, travel arrangements, expense reporting, and more.
Serve as gatekeeper and primary contact, managing internal and external communications with professionalism and discretion.
Prepare and coordinate materials, agendas, and follow-ups for key meetings.
Foster positive relationships and collaboration with team members, partners, and stakeholders.

Qualifications

7+ years of Executive Assistant experience supporting C-level executives, ideally in high-growth startups.
Exceptional organizational skills and the ability to juggle multiple priorities in a dynamic environment.
Strong problem-solving skills and a proactive bias toward action.
Excellent communication and interpersonal abilities for working with both technical and non-technical teams.
Comfort with ambiguity and rapid change.
Unquestionable integrity and discretion in handling confidential information.

Why Join Us?

Mission-driven, fast-moving, and collaborative culture.
Close partnership with founders and leadership to shape Reflection's trajectory.
Daily collaboration with world-class researchers and engineers.
Competitive compensation, equity, and benefits.

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