There are NO limits to your career: come shape the future and be part of a truly unique global culture at OutSystems! Executive Assistant to the CEO Location: San Francisco Bay Area
(minimum 3 days per week in our San Francisco Peninsula office) Position Summary We are seeking a highly capable, organized, and adaptable Executive Assistant to support our CEO in leading a high-growth, global technology company. OutSystems is transforming how enterprise software is built - and with growing investments in AI, the pace of change and opportunity has never been greater.
This is a high-impact role within the CEO Office, working alongside the Chief of Staff and embedded in a collaborative team of Executive Assistants. The ideal candidate will not only support the CEO directly, but also help lead the coordination of executive support across time zones, including directing the work of a Europe-based Executive Assistant.
The Executive Assistant will enable the CEO's focus on strategic priorities through seamless calendar orchestration, travel and meeting execution, stakeholder coordination, and proactive operational follow-through. In addition, this role will take on responsibility for managing our Bay Area office and helping to cultivate a strong local team culture.
This position requires presence in the office at least three days per week to support in-person collaboration and executive rhythm.
Key Responsibilities Executive Operations & Strategic Support - Manage a dynamic, high-volume calendar across global time zones to optimize the CEO's focus and impact.
- Schedule and coordinate internal and external meetings, briefings, and leadership events.
- Prepare agendas, briefing documents, and follow-up materials to ensure the CEO is always one step ahead.
- Proactively anticipate needs and support the CEO's decision-making by ensuring timely access to information and people.
- Work closely with the Chief of Staff and CEO Office team to align the CEO's time with the company's top priorities.
Team Leadership & Coordination - Oversee and coordinate work with a Europe-based Executive Assistant to ensure seamless global support.
- Contribute to CEO Office team culture, operating rhythm, and continuous improvement efforts.
Travel & Logistics Management - Organize complex domestic and international travel, including flights, accommodations, visas, and itineraries.
- Ensure smooth travel execution and troubleshoot real-time issues.
- Manage expense reporting and reimbursements.
- Occasional travel may be required.
Stakeholder Engagement - Act as a trusted point of contact between the CEO and internal/external stakeholders, including executive leaders, board members, customers, and partners.
- Maintain professional, responsive communication with high discretion and reliability.
- Build strong working relationships across global offices and time zones.
Project & Operational Support - Support ad hoc strategic and operational projects led by the CEO or CEO Office.
- Maintain documentation, track action items, and help drive execution across departments.
- Take initiative to improve processes, anticipate roadblocks, and increase operational efficiency.
Bay Area Office & Culture - Manage the Bay Area office to support a productive and professional environment for the CEO and leadership team in the Bay Area.
- Help foster a strong local culture and sense of community within the office.
Qualifications - Bachelor's degree required; business, communications, or related field preferred.
- 8+ years supporting senior executives in high-growth, global, or technology-driven companies.
- Excellent communication and interpersonal skills; professional, composed, and detail-oriented.
- High degree of discretion and judgment in handling sensitive information.
- Expert-level proficiency with productivity tools (Google Workspace, Slack, Zoom, etc.).
- Exceptional organizational and time management skills, with the ability to manage competing priorities.
- Flexible schedule to support a globally distributed executive.
- Additional languages are a plus.
Why Join Us
- Join a high-performing CEO Office team supporting a global CEO.
- Be part of a company focused on innovation, impact, and growth.
- Contribute to a culture that values execution, collaboration, and trust.
For California-based roles, the base salary hiring range for this position is $150,000 to $200,000.
The Longer Story: OutSystems enables enterprise teams to build AI-powered applications and agents that reduce manual work, streamline internal operations, and accelerate impact. A proven low-code foundation combined with agentic AI and AI app generation capabilities empowers teams to move up to 10x faster with the assurance of security, scalability, and governance built in.
As the future becomes agentic, our customers need us now more than ever. AI has opened the door to extraordinary possibilities-but inside the enterprise, things are moving fast and feeling chaotic. Some early adopters are making progress in production, but for many, AI tools are sprawling without governance, data isn't ready, and talent isn't there yet. Enterprises are still drowning in application backlogs and struggling with legacy systems. But with the right platform, AI doesn't have to add to the chaos. It can become the breakthrough that brings clarity-and drives real, enterprise-wide impact. At OutSystems, we've built that platform, providing the tools necessary for enterprises to overcome these hurdles.
We are looking for passionate, talented, and motivated people to join us in helping our customers build, deploy, and scale apps and agents-fast, helping them accelerate innovation while enabling secure, governed human-AI collaboration.
OutSystems is a truly global company, with more than 850,000 developer community members, 1,700 employees, more than 500 partners, and thousands of active customers in over 75 countries and across 21 industries. Founded in 2001, OutSystems has offices in the United States, United Kingdom, the Netherlands, Portugal, Germany, the UAE, Japan, Hong Kong, Malaysia, Australia, India, and Singapore, and of course has a thriving, worldwide community of remote employees.
Amongst our 2,400 customers are some of the world's most recognizable brands across diverse industries-brands like Toyota, Heineken, Bosch, KeyBank, and UCLA. These customers are the reason we have a 4.6 star rating on G2. Their success is ours, and their stories demonstrate tangible ROI and transformational impact. We are a 9x Gartner Magic Quadrant Leader for Low-Code Application Platforms and a multi-year leader in the Forrester Wave. We're recognized not just as leaders but as visionaries with a strong ability to execute, now extending our leadership into the AI and agentic application development arena.
Working at OutSystems Our goal is to ensure that OutSystems is a place for bright, happy, and motivated people who share a common purpose and take pride in doing excellent work to pursue our vision of providing the AI-powered low-code development platform enterprise leaders trust to build, secure, and evolve their business applications, agents, and core systems. Our culture is focused on our core values of trust, customer success, innovation, and alignment. Our team members operate with transparency, integrity, and accountability, define success through the lens of the outcomes we deliver for our customers, push the boundaries with excellence, and work together toward our shared vision to deliver on what matters most.
What do we have to offer you? - A company that is always growing, changing, and innovating. We challenge each other to innovate in our products, in our team, and how we use our own technology. And we give our teams space to be proactive and creative.
- Real career opportunities. We care about growth and development. Yes, vertical career progression is a possibility, but it's not the only one. From lateral moves and joining different teams to mastering specialized skills, we support your growth no matter what your goals are.
- Work colleagues that are as smart, hard-working, and driven as you. We act as one global OutSystems team, taking ownership and working together toward a shared vision.
- Disrupting the status quo is in our DNA. In fact, it's why our company exists.
- We ask "why" a lot. It helps us connect our individual work to the bigger picture and sometimes even uncover a better way.
Are you ready for the next step in your career? Then we'd love to hear from you!
OutSystems nurtures an inclusive culture of diversity, where everyone feels empowered to be their authentic self and perform at their best. A company that embraces the creativity and innovation that comes through diverse perspectives. We are committed to creating a team that reflects society through inclusive programs and initiatives and are proud to be an equal opportunity employer. All qualified applicants receive equal consideration regardless of race, place of origin, color, age, marital status, religion, sex, sexual orientation, gender expression or identity, protected veteran status, disability status or any other status protected by law.
