SUMMARY NE requires a Special Assistant for Front Office Support to achieve success in the performance of its mission. The Special Assistant provides integration of staff actions to facilitate effective management of subordinate elements. Initiates and ensures effective communication, coordination and follow-up actions with subordinate elements, tenant activities, higher headquarters, other services and federal agencies, private companies and professional organizations.
As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.
ESSENTIAL REQUIREMENTS Experience in analyzing policies, systems, operations, and management issues.
KEY DUTIES AND RESPONSIBILITIES Essential Duties and responsibilities include the following. Other duties may be assigned.
Reviews and analyzes incoming staff actions and decision correspondence.
Receives and conducts analyses of staff actions.
Studies and evaluates issues and data presented and based on expert analysis of content and knowledge of functional assignments throughout the organization, may assign actions to appropriate staff elements on behalf of the COS with specific direction concerning type of response required.
Monitors priority of actions based on the sensitivity of the subject matter, suspense dates and other pertinent data.
Monitors all actions through to completion providing assistance as requested.
Responds to those actions which require general, rather than technical knowledge of programs, actions and functions. As required, personally composes and/or reviews correspondence requiring a high degree of tactful communicative ability with outside sources.
Manages the day-to-day operations of the Principal Deputy Assistant Secretary (PDAS) as directed including scheduling meetings, coordinating logistical requirements and flow of information in coordination with the Chief of Staff and Deputy Chief of Staff.
Assesses how best to deal with multiple actions in progress simultaneously, and organizational systems, or staff problems impeding progress.
Develops and maintains administrative and procedural processes that improve the overall efficiency of the Office.
Carries out high priority assignments, studies, and projects personally assigned by the PDAS, COS and/or senior management on a wide variety of sensitive and confidential matters. Typically, these assignments involve contacts and coordination to obtain necessary information or viewpoints, to resolve differing opinions, or to coordinate decisions of major importance.
Conducts research and analysis of files, records, and other material sources and contacts officials both internal and external to NE for the purpose of obtaining information as required by the NE senior management team or other officials as directed. Information may be sensitive and require incumbent to exercise judgment in handling of and/or distribution of information.
Serves as the primary point of contact for the Office working closely and directly with other DOE Office's and other senior officials to provide guidance on requests from DOE officials to meet or speak with various parties on behalf of the Department. Guidance and decisions are often asked of the NE senior management team; incumbent must brief management on the basis for requested meetings and provided pertinent background of request.
Coordinates preparation of senior management briefing books and develops presentations and talking points for speaking engagements.
Manages and coordinates travel planning and preparation, including scheduling, preparation of briefing materials, and all travel arrangements including hotel and airline reservations, and prepares travel vouchers and related documents.
Conducts necessary background research and composes and prepares correspondence in final form including replies to recurrent incoming correspondence. As appropriate, drafts letters of acknowledgement, commendations, notifications, etc.
Processes sensitive documents related to pre-decisional issues in the area of Departmental and NE managerial, budget, personnel, and administrative management and concerns.
Maintains a good working relationship with the immediate NE staff and senior officials in the Department, other government agencies, public and local government officials, Congressional and White House staff to gather or provide information, sustain effective liaison efforts, and accomplish assignments.
Responsible for aiding in own self-development by being available and receptive to all training made available by the company.
OTHER DUTIES Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
EDUCATION AND EXPERIENCE Bachelor's degree in a related field of study and a minimum of seven (7) years' relevant experience, or equivalent combination of education / experience.
JOB SPECIFIC KNOWLEDGE/SKILLS/ABILITIES Strong working knowledge of DOE correspondence rules, policies and procedures
Strong working knowledge of the principles and concepts of information governance to control a variety of DOE NE internal and external correspondence at various stages
Working knowledge of MS Office Suite (Word, Excel, PowerPoint, etc.)
Skilled in facilitating teamwork and coordinating efforts for the successful achievement of goals
Excellent verbal and written communications skills with solid presentation skills
Exceptional customer service and relationship-building skills
Ability to schedule, plan and lead meetings
Ability to work effectively, both independently and in a team environment
LANGUAGE SKILLS Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public.
MATHEMATICAL SKILLS Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
REASONING ABILITY Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic.
CNI CORE COMPETENCIES Responsible for the integration of CNI Core Competencies into daily functions, including commitment to integrity, knowledge/quality of work, supporting financial goals of the company, initiative/motivation, cooperation/relationships, problem analysis/discretion, accomplishing goals through organization, positive oral/written communication skills, leadership abilities, commitment to Affirmative Action, reliability/dependability, flexibility and ownership/accountability of actions taken.
COMPLIANCE Promotes and encourages a culture of compliance with all applicable rules (federal, state, local, Federal Acquisition Regulations, Code of Federal Regulations, Prime Contract requirements, etc.) for themselves and the company as a whole. Fosters an environment in which they will report any violations or reasonably suspected violation of CNI policy, FAR, and/or CFR and are comfortable discussing the myriad compliance, conflict, FAR, CFR, etc. issues that arise during the performance of a government contract.
EOE including disability/vet. The estimated pay range for this role is $94K to $101K, with the final offer contingent on location, skillset, and experience. CNI offers a comprehensive benefits package that includes: - Medical
- Dental
- Vision
- 401(k)
- Family Planning/Fertility Assistance
- STD/LTD/Basic Life/AD&D
- Legal-Aid Program
- Employee Assistance Program (EAP)
- Paid Time Off (PTO) - (11) Federal Holidays
- Training and Development Opportunities
Your application submission will be considered for all potential employment opportunities with Chickasaw Nation Industries (CNI).
