Job Title: Executive Assistant Annual Base Salary: DOE, $85,000-$130,000 along with bonus eligibility and a comprehensive benefits package Location: Los Angeles, CA (Onsite) Our Mission Formerly known as the Ellison Institute of Technology Los Angeles, the Ellison Medical Institute strives to spark innovation, leverage technology, and drive interdisciplinary, patient-centered research to continually enhance health, reimagine and redefine cancer care, and transform lives.
Established in 2016 as a medical research and development center, the Institute features innovation labs for artificial intelligence and molecular analytics and was among the first organizations to vertically integrate the interdisciplinary study and treatment of disease. We offer multifaceted programs, including a preventative medicine and cancer clinic, cross-disciplinary research laboratories, a health policy think-tank, and community outreach and educational programs.
Please visit emila.org for more details.
Job Summary The Ellison Medical Institute is seeking a thoughtful, resourceful, and service-minded Executive Assistant to support senior leaders. In this highly visible and impactful role, you'll ensure their days run smoothly by managing complex schedules, coordinating meetings and travel, and serving as a reliable point of contact across the organization.
This is more than just calendar management-you'll help shape a connected, collaborative culture, anticipate needs before they rise, and keep operations flowing smoothly. If you take pride in staying organized, thinking ahead, and supporting mission-driven leadership, we'd love to hear from you!
Why You Should Join Us: - Make a Meaningful Impact: Support senior leaders advancing innovation in medicine and healthcare. Your behind-the-scenes support enables forward momentum on critical initiatives.
- Foster Connection and Culture: Be a trusted partner and bridge across teams-helping strengthen communication, support collaboration, and foster a positive work environment.
- Be at the Center of It All: Coordinate priorities, manage key information flows, and ensure the day-to-day runs efficiently and with intention.
Job Accountabilities: - Calendar & Travel: Coordinate complex schedules, meetings, and travel across multiple time zones.
- Executive Communications: Serve as the primary liaison on behalf of the Chief Translational Research Officer, Chief Science and Innovation Officer, and Chief Medical Officer handling internal and external communications with professionalism and care.
- Meeting Preparations: Draft correspondence, prepare materials, and manage follow-ups to ensure meetings are productive and well-run.
- Document Support: Create and refine presentations, agendas, and internal documents.
- Expense and Budget Support Submit timely expense reports promptly and assist with basic budget tracking.
- Team & Event Logistics: Plan team meetings and offsites; support onsite logistics for major events.
- EA Team Collaboration: Partner closely with fellow Executive Assistants to align calendars and support organizational priorities.
- Visitor Experience: Greet guests warmly and occasionally lead tours of the Institute.
- Culture Champion: Help foster a positive, engaged, and collaborative workplace culture.
ADDITIONAL INFORMATION - Minimum 5 years of Executive Assistant experience, ideally supporting C-Suite or high-visibility leaders in fast-paced environments.
- Clear, direct, and thoughtful communication skills.
- Meticulous attention to detail and a highly organized approach
- Discretion, trustworthiness, and a deep respect for privacy and confidentiality
- Proficiency with productivity tools, calendar platforms, and internal systems.
- Friendly, approachable, and service-oriented mindset.
- Proactive and adaptable in managing evolving priorities.
- Experience in a healthcare or medical setting is a plus.
For the safety and health of employees, guests, and patients, the Ellison Medical Institute may mandate vaccination requirements for employment. The Ellison Medical Institute's policies are always subject to review and change to ensure they are appropriate under the circumstances.
The Ellison Medical Institute is an equal opportunity employer. We believe that an inclusive, collaborative team environment is just as important to our mission as stethoscopes and microscopes. We strive to always provide employees a supportive atmosphere, so they feel confident taking creative risks toward innovation. The Ellison Medical Institute values emotional intelligence and communication with empathy and respect for others. We seek to build a diverse group of people who are curious, have a deep sense of responsibility, and the grit needed to achieve excellence.
