Salary: $6,595.34 - $8,020.14 Monthly
Location : Fontana, CA
Job Type: Full-Time
Job Number: Department: Development Services
Opening Date: 07/24/2025
Closing Date: 8/7/2025 5:00 PM Pacific
Definition Under direction and/or general supervision from higher level management staff, performs a variety of professional level duties and responsibilities involved in the evaluations, development and administration of City programs including operational audits, budget analysis, personnel management, and productivity studies. This position may exercise functional and technical supervision over clerical staff.
Distinguishing Characteristics: This is the entry level class in the Administrative Analyst series. This class is distinguished from the Administrative Analyst II by the performance of the more routine tasks and duties assigned to positions within the series. Since this class is typically used as a training class, employees may have only limited or no directly related work experience.
Position Snapshot/A Day in the Life: Under immediate or general supervision from higher-level management staff, the Administrative Analyst I performs various professional level duties to support the development and administration of City programs. This will include evaluating and developing policies and procedures for budget development, routinely collecting, analyzing, and interpreting data used for a variety of studies pertaining to operations and activities; reviewing of departmental budgets and participating in budget development; identifying opportunities for operational efficiency, proposing improvements, and presenting recommendations to management; conducting operational audits and preparing reports on findings; as well as reporting grant proposals, bid specifications, environmental documents, and insurance claims. The incumbent will serve as a link between operational functions and management, contributing to the efficiency and effectiveness of organizational processes. Responsibilities will encompass data analysis, coordination, and administrative support to facilitate informed decision-making and streamline workflows.
Essential Functions Duties may include, but are not limited to, the following:
- Develop and review budget allocation proposals for assigned department; develop and coordinate policies and procedures for the budget development process; monitor departmental expenditures.
- Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on operations and activities.
- Collect, monitor and analyze data for a variety of studies; conduct interviews and field site visits; participate in and direct meetings with key management staff.
- Review, analyze and monitor assigned departmental budgets; identify, review and present recommendations to City management regarding alternative funding and service level recommendations.
- Design and participate in a variety of studies; provide management level analysis of issues and actions relative to assigned area of responsibility; proved recommendations for improving the operational efficiency of assigned department.
- Review and evaluate cost-benefit proposals; make recommendations for improvements; review changes with appropriate departments.
- Interpret personnel policies and procedures; respond to request for information and assistance from employees, management, outside agencies and the public.
- Conduct studies, analysis, and research on a broad range of personnel assignments; compose, distribute, receive and analyze salary and benefit surveys; complete various government reports.
- Participate in the maintenance of the classification system; implement procedures to ensure compliance with applicable laws and regulations; conduct job classification audits and prepare or revise job specifications and audit reports as assigned.
- Maintain compliance with pertinent Federal, State and local laws, regulations and ordinances.
- Develop and maintain a variety of complex data files; trouble-shoot system problems.
- Prepare a variety of reports including grant proposals for special funds, development plans, performance reports, contracts, bid specifications, compliance reports, environmental documents, and insurance claims.
- Answer questions and provide information to the general public and City or department staff concerning technical or statistical issues; investigate problems and recommend corrective action as necessary to resolve problems.
- Administer a variety of special programs; conduct field inspections and data collection.
- Coordinate unit activities with those of other departments and divisions and outside agencies and contractors.
- Represent department at hearings and settlement conferences; attend and participate in a variety of professional groups and committees.
- Perform any other tasks or functions deemed necessary to the daily operations of the employer.
THE ABOVE LIST OF ESSENTIAL FUNCTIONS IS NOT EXHAUSTIVE AND MAY BE SUPPLEMENTED AS NECESSARY BY THE EMPLOYER. Working Conditions: Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing reports using a computer keyboard. Additionally, the position requires near and far vision when preparing and reading written reports and other work related documents. Acute hearing is also required when providing phone and counter assistance. The need to lift, drag, and push files, computer reports, or other materials weighing up to 25 pounds is also required.
Experience and Training Guidelines A combination of experience and training that would likely provide the required knowledge and abilities is qualifying. The employee must have the knowledge of:
- Principles and practices of public administration.
- Principles and methods of budget preparation.
- Principles and methods of program analysis.
- Principles and practices of revenue forecasting.
- Basic principles and practices of personnel administration.
- Basic principles and practices of statistical analysis and research.
Ability to:
- Learn pertinent Federal, State and local laws, codes and regulations.
- Analyze and resolve operational problems.
- Gather, organize and analyze statistical data.
- Learn job analysis data collection efforts.
- Develop operational reports and recommendations.
- Interpret and apply City Policies, procedures, rules and regulations.
- Communicate clearly and concisely, both orally and in writing.
- Establish and maintain effective working relationships with those contacted in the course of work.
Experience: One (1) year of analytical experience in the areas of personnel management, budget development or finance is desirable.
Education: Equivalent to a Bachelor's degree from an accredited college or university with major course work in public or business administration, personnel management or a related field.
The City of Fontana has a flexible benefits plan. This plan allows for employees to select benefits based upon their individual needs. Full-time and Classified Part-time employees are eligible for benefits.
Please to view our excellent employee benefit options. 01
How many years of experience do you have with budget preparation or financial analysis?
- No experience
- Less than one (1) year.
- One (1) year or more year(s) but less than two (2) years.
- Two (2) or more years but less than four (4) years.
- Four (4) or more years but less than six (6) years.
- Six (6) years or more.
02
How many years of experience do you have with budget development?
- No experience
- Less than one (1) year.
- One (1) year or more year(s) but less than two (2) years.
- Two (2) or more years but less than four (4) years.
- Four (4) or more years but less than six (6) years.
- Six (6) years or more.
03
How many years of experience do you have in performing data analysis and generating reports?
- No experience
- Less than one (1) year.
- One (1) year or more year(s) but less than two (2) years.
- Two (2) or more years but less than four (4) years.
- Four (4) or more years but less than six (6) years.
- Six (6) years or more.
04
How many years of experience do you have in grant reporting?
- No experience
- Less than one (1) year.
- One (1) year or more year(s) but less than two (2) years.
- Two (2) or more years but less than four (4) years.
- Four (4) or more years but less than six (6) years.
- Six (6) years or more.
05
How many years of experience do you have using Tyler Munis?
- No experience
- Less than one (1) year.
- One (1) year or more year(s) but less than two (2) years.
- Two (2) or more years but less than four (4) years.
- Four (4) or more years but less than six (6) years.
- Six (6) years or more.
06
How many years of experience do you have using Accela?
- No experience
- Less than one (1) year.
- One (1) year or more year(s) but less than two (2) years.
- Two (2) or more years but less than four (4) years.
- Four (4) or more years but less than six (6) years.
- Six (6) years or more.
07
What is your highest level of education?
- High School graduate or equivalent
- Some college
- Trade school graduate or Apprenticeship
- Associate's degree in related field
- Bachelor's degree in related field
- Bachelor's degree or higher in non-related field
- Equivalent to Bachelor's degree in related field
- Master's degree or higher in related field
- None of the above
Required Question
