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Legal Practice Coordinator

Pillsbury Winthrop Shaw Pittman LLP • Los Angeles, CA, United States • 4h ago

Los Angeles, California
Job Description
Primary Responsibilities

Perform secretarial functions associated with firm administrative tasks, including processing new client/matter requests, engagement letters, conflict checks, client bills, time reports and expense reports.
Format and edit a wide variety of legal documents, including pleadings, motions, subpoenas, discovery, etc. This includes proofreading and redlining work for accuracy.
E-file in state, federal and appellate courts, utilizing knowledge of local rules and procedures for filing and calendaring.
Assist in supporting depositions, arbitrations, mediations, and trials.
Demonstrate excellent organizational skills to efficiently manage case files, calendars, and travel.
Top-notch communication skills, poise, and professionalism, which are vital for interactions with clients and members of the firm's legal staff.
Maintain highly confidential information, files, records, legal documents, and reports.
Possess a positive attitude, be proactive, flexible, and a team player.
Utilize and maintain documents in the firm's electronic document management systems.
Prioritize needs based on urgency, multi-task, and work in a fast-paced, team-orientated environment.

Qualifications

5+ years of litigation secretary experience in a large law firm setting and a solid understanding of the litigation process
Knowledge of online court filing systems
Skilled with use of electronic document management systems
Exceptional written and verbal communication skills
Excellent attention to detail
Proficiency with Microsoft Office suite and Adobe Acrobat
Strong organizational skills
Ability to work overtime, when needed.

Preferred Qualifications

Bachelor's degree or Legal Secretary Certificate
Knowledge and or experience in using NetDocs, Intapp Time and Chrome River
Experience working with multiple lawyers simultaneously
Ability to work both independently and as part of a team.

Qualified applicants with arrest and conviction records will be considered for the position in accordance with the California Fair Chance Act.
The California Pay range for this role, with final offer amount dependent on skillset and experience is $95,000-$115,000.
Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.
If you require an accommodation in order to apply for a position, please contact us at

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