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Office Manager

InterSources, Inc. • Full-time • San Jose, CA, United States • 1d ago

Title: Office Manager
Location: Santa Clara, CA
Duration: Full-time/Perm
Client's Office Manager, you will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety.
The successful office manager is an energetic professional who doesn't mind wearing multiple hats and is well organized, flexible, and enjoys the administrative challenges of supporting an office of diverse people.
The Office Manager is responsible for :

Streamlining administrative procedures
Managing relationships with vendors, service providers, and landlord
Managing office supplies inventory and placing orders as necessary
Performing receptionist duties such as greeting visitors
Planning in-house or off-site activities such as parties, celebrations, and conferences
Receiving and sorting incoming mail and deliveries, and managing outgoing mail
Assisting with office layout planning and office moves
Scheduling group meetings, maintaining calendars, and doing research
Coordinating schedules, appointments, and bookings
Ensure filing systems are maintained and current
Assisting with the onboarding process for new hires

Qualifications:

Minimum of 5 years relevant experience working in an administrative or office manager type role
Demonstrated ability to successfully handle a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision
Self-starter with ability to take ownership of projects, optimize processes, and drive to completion
Strong verbal and written communication skills
Exceptional attention to detail
Authorized to work in the US and start immediately

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