Position Details Position Information
Recruitment/Posting Title Senior Administrative Assistant
Job Category URA-AFT Administrative
Department Undergrad Edu - Academic Svcs
Overview The School of Arts and Sciences (SAS) is the largest academic unit at Rutgers University and the center of the undergraduate experience on the Rutgers-New Brunswick campus and is comprised of 41 academic departments spanning the liberal arts. SAS offers more than 100 majors and minors across the life sciences, humanities, social and behavioral sciences, and mathematical and physical sciences with research centers and institutes across the school. With a diverse student body of more than 20,000 students, SAS has a membership of over 1,700 faculty members, more than 500 administrative staff, and 200,000 living alumni.
SAS delivers a wide array of services in support of the teaching, research, and the mission and goals of Rutgers University.
The School of Arts and Sciences promotes anti-racist, inclusive, equity-enhancing ideas and practices both inside and outside of the classroom for our community of educators, staff, and students. This includes a diverse set of voices and experiences. All individuals no matter their race, ethnicity, gender, gender identity, nationality, history, sexual orientation, religious practices, or socio-economic status are valued and respected. The School of Arts and Sciences is especially interested in candidates who can contribute to and support the diversity and excellence of the organization. Applicants are encouraged to include in their cover letter information about how they will further our commitment to these values.
Posting Summary Rutgers, The State University of New Jersey, is seeking a Senior Administrative Assistant for the School of Arts and Sciences. The Senior Administrative Assistant reports to the Assistant Dean, Director of the Office of Transfer Student Services, SAS. The Senior Administrative Assistant is responsible for managing, coordinating, and participating in the SAS Transfer Center Credit Evaluation Process. This process involves the evaluation of student transfer credits for both new incoming students (2500/year) and for continuing students (3500/year). Communicates with students, deans, faculty, and administration to resolve issues and obtain information. Evaluates transcripts from NJ Community Colleges for course credit at SAS.
Among the key duties of this position are the following:
- Advises new incoming transfer students.
- Provides information and advice regarding the transferring of credits from the student's previous institution.
- Explains how the transferred courses relate to SAS and University course requirements for matriculation and graduation requirements.
- Manages multiple email boxes and provides logistics support for the Student in Transition Seminar.
- Advises students about policies and procedures, including how transfer courses are reviewed for credit at SAS and how they relate to SAS course requirements for graduation.
- Provides confidential administrative support to the Assistant Dean/Director of the SAS Transfer Center, as well as to the other Assistant Deans.
- Provides information and explanations to students, faculty, administration, and parents via in-person interactions at the walk-in site, or via telephone and electronic communications. Performs other duties as assigned.
FLSA Nonexempt
Grade 05
Salary Details Minimum Salary Mid Range Salary Maximum Salary Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits
- Life insurance coverage
- Employee discounts programs
For detailed information on benefits and eligibility, please visit: .
Position Status Full Time
Working Hours (per week) Standard Hours 37.50
Daily Work Shift Work Arrangement Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the Application System.
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Seniority Unit Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications
Minimum Education and Experience - A minimum of a bachelor's degree and experience in an academic administrative setting.
- A minimum of two years relevant experience in an administrative function, excellent communication skills, and computer literacy.
Certifications/Licenses Required Knowledge, Skills, and Abilities - The ability to prioritize multiple tasks and meet deadlines.
- Must demonstrate knowledge and understanding of office administration, organization, coordination and computer literacy.
Preferred Qualifications - Prior experience working in an academic advising office.
- Prior experience in review, interpretation, and application of academic course and degree requirement review procedures and policies.
Equipment Utilized - Microsoft Office Suite, IMS, Perceptive Content/Image Now, Degree Navigator, and various Transfer Center databases.
Physical Demands and Work Environment - Ability to travel to all Rutgers-NB campuses. Ability to lift and carry up to 25 lbs. Buildings and offices may be accessible only via stairs.
Special Conditions - Must be willing to work some evenings and occasional weekends.
Posting Details
Posting Number 25ST1776
Posting Open Date 08/26/2025
Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick
Home Location Campus Rutgers University - New Brunswick
City New Brunswick
State NJ
Location Details Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:
