Job Role - Sr. Executive Assistant
Location - Alpharetta, GA - 30005- Hybrid
Duration - 12 Months
**This is a hybrid role, 2-3 rounds of interviews**
Job Description
We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive support to our senior executives. This role requires exceptional organizational skills, the ability to manage multiple high-priority tasks, and a strong background in executive-level assistance. The ideal candidate should be self-motivated with strong ability to operate independently, collaborates well with peers and colleagues, and demonstrates strong accountability for the responsibilities of the role.
• Provide onsite administrative support for 2 Executive Directors on our Executive / Operating Committees; Offer backup coverage for other Managing Directors in the division as required
• Work closely peer administrative professionals within . Management and across the Firm, including those located across three regions (Americas, EMEA, Asia)
• Assist in tracking team priorities and handle highly confidential documents and correspondence; Manage highly sensitive information related to the Firm and staff
• Manage heavy calendars and coordinate meetings, agendas, and conferences; quickly resolving meeting conflicts and scheduling prioritization proactively
• Organize departmental events, book conference rooms, order catering, and coordinate A/V multimedia requirements
• Provide telephone coverage and call screening for executives
• Prepare arrangements and itineraries for both domestic and international travel including flights, hotels, ground transportation, and currency exchange
• Monitor travel profile and . status for executives and procure visas as required (with assistance from MS travel desk)
• Manage pre-approvals for travel and entertainment as required; Process receipts for expense management on a timely basis; Manage vendor information, payments, and invoice processing as required
• Navigate the Firm's resources and interface with various departments on behalf of executives including technology support, facilities requests, and general troubleshooting
• Provide miscellaneous support as required including: print and collate documents, manage email distribution groups, perform basic research and news feed, distribute executives' mail or arrange for shipping / messenger services, take meeting minutes, coordinate visitor arrangements, and manage ad hoc projects
Preferred Characteristics of Successful Candidate
• Minimum 10+ years of experience supporting senior executive with demonstrated success
• Experience working in the financial services industry or relative corporate experience preferred
• Strong ability to operate autonomously, proactively and be highly responsive while operating effectively within a fast-paced environment and handle high-pressure situations
• Highly service-oriented, capable of tailoring approach to support to multiple preferences/styles
• Demonstration of enthusiasm, aptitude, flexibility, and willingness to learn
• Strong work ethic with desire to work in global organization and flex schedule accordingly
• Strong attention to detail and able to multi-task and project manage multiple deadlines
• Exceptional communication, organizational, and interpersonal skills
• Deep experience in heavy calendar management, domestic/international travel coordination
• Proficient skills in Microsoft Office Suite, especially Outlook for email, calendars, and contacts
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