Office: Director of Physician Assistant Operations
Reports to: Director of Physician Assistant Program
Work Period: 12- Month
Hours: Full-Time
Overtime: Exempt
Job Grade: 8 General Summary: Provides administrative and operational support to both the didactic and clinical phases of the Physician Assistant Program. Reports to the Director of the Physician Assistant Program and works with the PA Program faculty, other staff, and students. This is a full-time position.
The Agnes Scott College's Cornwall Hawkes PA Program has applied for Provisional Accreditation from the Accreditation Review Commission on Education for the Physician Assistant (ARC-PA). The anticipated matriculation date is October 2026, pending achieving Accreditation-Provisional status at the July 2026 agenda meeting.
Essential Job Functions: Academic Operations
- Manages agreements for clinical education sites in accordance with college policies and maintains institutional partnership information in relevant project management software.
- Manages all PA program budgets, including maintaining financial dashboards, reconciling charges, processing invoices, conducting informal audits to ensure accuracy, executing contracts, and forecasts enrollment and retention.
- Manages the PA Program's communications with faculty advisors, current students, alumni, and preceptors.
- Serves as primary tenant administrator for CRM/student success and learning management platforms, administering class pages and preparing reports as requested.
- Attends departmental and committee meetings, transcribing and maintaining meeting minutes.
- Leads event management for the PA Program.
- Maintains PA Program calendar, welcomes guests/guest lecturers/standardized patients to campus, coordinating room reservations for classes, meetings, special events, End-of-Rotation (EOR) days, etc.
- Collaborates with the Assoc Dir of Grad Mark & Comm with the planning, organization, and execution of special events including days, the PA Program Orientation, Welcome Week, White Coat Ceremony, Commencement, Community Service days, and Interprofessional Education programming.
Program Administration:
- Assists PA Program Director with making updates to and maintaining PA Program Handbook.
- Maintains compliance records for faculty and preceptors in eMedley® database, which includes but may not be limited to:
- Creating a profile/entering contact and employment information.
- CV/Resume.
- State Licensure/Board Certification.
- Documentation and evaluations collected by the clinical team during site visits.
- Monitors student compliance with background check/drug screening, immunizations, and certifications required for credentialing from enrollment through the clinical year.
- Serves as liaison between graduate enrollment and program, preparing report following third party's collection, review, notification and approval of requirements.
Manages the scheduling and onboarding of PA students for their Supervised Clinical Practice Experiences (SCPEs) using platforms as directed.
- Maintains professional communication with hospital/practice credentialing staff and preceptors.
- Maintains electronic records and minutes for the clinical team.
Education: Bachelor's Degree required. Experience: Preference will be given to candidates with prior higher education or healthcare systems experience. Knowledge/Skills/Abilities: - Maintain a high level of professionalism consistent with ARC-PA standards, including the ability to maintain confidentiality with sensitive information.
- Ability to take initiative, function independently, and manage multiple tasks simultaneously.
- Commitment to creating an inclusive working and learning environment at a diverse institution.
- Ability to communicate effectively and respectfully with diverse students, faculty, and staff at the College and outside the organization.
- Excellent organizational skills, attention to detail, and ability to use databases, spreadsheets, and forms
- Knowledge of software platforms used for content design/communication.
