Starting Range - $98,010/yr - $120,479/yr
Hours per Day - 8.0
Days per Year -260
*Shift - 7:30am - 4:30pm
IDENTIFYING INFORMATION
Job Title:
Classification Level:
Administrative Secretary
Non-Represented C
Reports to:
Working Title
Cabinet Level Administrator
Executive Director of Community Relations & Marketing
Administrative Secretary-Community Relations
SUMMARY OF ASSIGNMENT Under general direction and supervision of the administrator, provides executive level secretarial support. Utilizes standard office practices and procedures to ensure a professional front office. Researches issues and provides recommendations for decision-making, including communications, engagement and marketing. Coordinates completion of special projects or department specific tasks.
ESSENTIAL FUNCTIONS - Serves as personal assistant and confidential secretary to the administrator. Composes and prepares correspondence, maintains files and records, sorts and distributes mail, distributes materials, maintains office supplies and equipment, schedules appointments, and maintains the administrator's calendar.
- Researches and provides input to and prepares department-specific information related to the marketing and community relations for the District. Takes notes at confidential and other meetings and accurately prepares finished correspondence as directed.
- Provides assistance in planning, organizing and implementing district events and projects (requires work beyond regular work hours on occasion).
- Assists with budget preparation. Researches data and makes recommendations for additions or changes. Monitors department budget expenditures and encumbrances; processes contracts, timesheets and coordinates changes and reconciles financial reports.
- Produces various reports as requested. Maintains and compiles data, district calendar of events, department contact lists, and generates and reconciles reports such as budget, purchasing, year-end, accreditation, and schedules.
- Serves as office receptionist. Answers incoming telephone calls and greets visitors; responds to questions or refers to the appropriate person for answer. Tracks requests to ensure an answer or information is received.
- Researches information for and coordinates completion of special projects for the administrator and with other District offices and outside agencies.
- Completes travel arrangements including transportation, hotel and itinerary.
- Ensures completion of department specific tasks as requested by the administrator.
- May supervise clerical staff based on department staffing needs.
- Provides related functions as assigned.
The essential functions listed above are not exhaustive and may be supplemented as necessary. The position may perform a variety of non-essential functions consistent with the scope and intent of the position.
MINIMUM QUALIFICATIONS Education and Experience - High school diploma or equivalent and completion of an accredited secretary/administrative assistant course of study, or two (2) years of college.
- Four (4) years of secretarial work experience.
OR
- Any combination of six years of education and/or progressively responsible professional experience in an office environment that would indicate likely success as an administrative secretary.
Required Knowledge, Skills and Abilities - Ability to operate various office machines including personal computer, copier, calculator, and dictation equipment.
- Excellent ability to work with a diverse group of people from different viewpoints and backgrounds. Able to handle conflict and resolve differences with calm reason and creative thinking.
- Ability to take initiative, work independently, and effectively manage multiple projects with conflicting deadlines and/or priorities as well as work effectively within a team environment.
- Ability to work under pressure and maintain poise and diplomacy.
- Ability to establish and maintain effective working relationships with staff, students if applicable and the public.
- Ability to compose correspondence with correct spelling, punctuation, grammar, and English usage.
- Ability to maintain accurate files and records.
- Ability to maintain regular and punctual attendance.
- Ability to maintain confidentiality.
- Ability occasionally to work extended hours.
- Knowledge of standard office practices.
- Willingness and ability to learn functions of the department.
Certification and Licenses Desirable Qualification WORKING CONDITIONS Work is performed in an office environment. Required to travel to various schools and community sites, locations. Occasionally exposed to distraught, angry or hostile individuals. Must be able to use fingers, hands, and arms; listen carefully while filtering out normal office noise; see clearly; sit, stand, walk, twist, bend, reach, push, and pull with normal effort; lift 25 pounds. Prolonged exposure to video terminal display, as well as exposure to normal office equipment and their chemicals, such as copiers, fax machine, telephone, etc. Teamwork and high productivity requirements frequently create extra hours, attendance at meetings before and after work, and additional weekend work.
FLSA: Exempt AFFILIATION: Non-Represented
JOB CLASS: Secretarial
WORK YEAR: 260 days
CONDITIONS OF EMPLOYMENT Employment with Clover Park School District is conditional pending completion of a Washington State Patrol and Federal Bureau of Investigation fingerprint background check as required by RCW28A.400.303. (NOTE: All associated background check fees are the employee's responsibility.) The fingerprint scan must be completed prior to the first day of employment.
INSURANCE BENEFITS Employees who are anticipated to work 630 hours during the school year (September 1 through August 31) are eligible for medical, dental, vision, long term disability, and basic life insurance benefits. Clover Park School District benefits are administered by the Washington State Healthcare Authority under the School Employees Benefits Board (SEBB). Click on the link for information on available benefit options.
RETIREMENT AND DEFERRED COMPENSATION Eligible employees are required to be a member of the Washington State Department of Retirement System Plan. For eligibility information, check on the link to the Department of Retirement Systems' website.
Employees also have the ability to participate in tax deferred 403(b) and 457 Deferred Compensation Plan (DCP). These are supplemental retirement savings programs that allows you control over the amount of pretax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Click on the link for information on 457 plan (DCP) with the Department of Retirement Systems.
To enroll in an eligible 403(b) plan, employees must consult with their own financial planner that is an approved vendor.
Equal Opportunity Employer Clover Park School District does not discriminate in any programs or activities on the basis of sex, race, ethnicity, creed, religion, color, national origin, immigration or citizenship status, age, honorably discharged veteran or military status, sexual orientation, gender expression, gender identity, homelessness, the presence of any sensory, mental, or physical disability, neurodivergence, the use of a trained dog guide or service animal by a person with a disability, or marital status. The District provides equal access to the Boy Scouts and other designated youth groups. Address questions and complaints of alleged discrimination to the following individuals at Clover Park School District, 10903 Gravelly Lake Dr. SW, Lakewood, Washington : Civil Rights Compliance Coordinator and Title IX Coordinator, Greg Davis, Executive Director of Compliance and Student Services, , ; Section 504/ADA Coordinator, Jennifer Herbold, Executive Director of Special Education, , Title IX inquiries may also be directed to the U.S. Department of Education, Office for Civil Rights (OCR), Information about the nondiscrimination and sex-based discrimination policies and grievance procedures, and how to report a concern or complaint, is available at OSPI required language per RCW 28A.300.286 is available at
