Job Requisition ID: 49141
Closing Date: 09/17/2025
Agency: Department of Children and Family Services
Class Title: ADMINISTRATIVE ASSISTANT II - 00502
Skill Option: None
Bilingual Option: None
Salary: Anticipated Starting Salary $6242/month; Full Salary Range $6242-$9021/month
Job Type: Salaried
Category: Full Time
County: Cook
Number of Vacancies: 1
Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCME
Merit Comp Code: This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home.
No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview The Illinois Department of Children and Family Services is seeking an organized, professional, and results oriented individual to serve as Staff Assistant in the Office of Deputy Chief of Staff. Under administrative direction, this position will provide input to the Deputy Chief of Staff in the setting and accomplishment of goals and objectives and serve as liaison with internal staff and other Departmental divisions, including the Director's Office, facilitating greater communication between the entities and providing technical assistance in the resolution of problems. The position will initiate special studies, develop data, gather materials, and provide overall administrative support to the Deputy Chief of Staff, while also serving as timekeeper for assigned staff. This position provides a great opportunity for someone who is detail oriented and interested in playing a supportive role in the agency's operations. DCFS offers a competitive compensation plan, excellent benefits, and a pension program. The ideal candidate for this position will have excellent organizational skills and strong leadership and communication capabilities. We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.
Essential Functions - Serves as high level staff assistant to the Deputy Chief of Staff, performing highly responsible programmatic and administrative functions
- Develops data and gathers materials for emerging projects
- Confers with management staff, identifying operational problems and providing input into the development of appropriate solutions
- Serves as timekeeper for assigned Deputy Chief of Staff and Special Assistants to the Director
- Provides input and assistance to the Deputy Chiefs of Staff and Special Assistants to Director with special projects
- Sets up and maintains a variety of informational files for the Deputy Chief of Staff, providing a significant source of management information for research and policy development
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above
Minimum Qualifications - Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administration
- Requires two years of professional experience in a public or private organization, or satisfactory completion of an agency approved professional management training program
Preferred Qualifications - 3 years of professional experience as an administrative assistant in a public or business organization
- 3 years of professional experience serving as a liaison for a public or business organization
- 3 years of professional experience conducting special projects in a public or business organization
- 3 years of professional experience conducting research in a public or business organization
Conditions of Employment - Requires the ability to pass a background check
- All conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description
About the Agency DCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families. In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus.
Work Hours: Monday-Friday 8:30 AM - 5:00 PM
Work Location: 1911 S Indiana Ave, Chicago, Illinois, 60616
Agency Contact: Lily Koehl
Email: Posting Group: Office & Administrative Support
PUC #: This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs).
APPLICATION INSTRUCTIONS Use the "Apply" button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.
The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
