The Quabbin Regional School District is seeking a School Business Administrator. This is a full time, twelve-month position and salary and benefits are commensurate with experience. Start date is somewhat flexible and to be determined during the hiring process. GENERAL RESPONSIBILITIES: The School Business Administrator serves as the chief financial officer for Quabbin Regional School District. The School Business Administrator oversees all matters pertaining to operations, the budget, financial reporting, payroll, accounts payable, accounts receivable, and purchasing. REPORTS TO: Superintendent of Schools CERTIFICATION & LICENSURE REQUIREMENTS Massachusetts Department of Elementary and Secondary Education (DESE) licensure as a School Business Administrator is required. Unlicensed candidates are still encouraged to apply, but applicants must be eligible for licensure and receive licensure or waiver within one year of employment TRAINING AND EXPERIENCE: - At least five (5) years of experience working as a business administrator or in a finance position - regional school district preferred - Bachelor's degree required; Master's Degree in a related field for licensure preferred - Strong background and training in accounting - Thorough, current knowledge of federal and state laws and regulations pertaining to school finance, funding, budgeting, and procurement - Technology skills and experience with spreadsheet applications and other financial software required; experience using Infinite Visions software is desirable - Knowledge of and experience in procurement procedures; certification as a Massachusetts Certified Public Purchasing Official (MCPPO) is required. Uncertified candidate must receive certification within one year of employment. ESSENTIAL FUNCTIONS: - Establish and maintain positive working relationships with school committee members, district officials, contractors, vendors, and the public - Review and continuously improve systems to strengthen district finances and to optimize operational processes and workflows - Create, coordinate and direct budget development activities and budget administration processes - Provide counsel to district directors, managers and principals on fiscal and operational matters, including assisting building principals as they develop building-based budgets - Prepare and present financial reports to the School Committee, state officials and the public - as requested and in accordance with government regulations and mandates - Generate projections of revenues and expenditures - Oversee planning, budgeting, and execution of revolving accounts and grants - Monitor and implement internal financial controls and auditing processes - Monitor all expenditures and report the status of each fund on a quarterly basis - Establish, implement and monitor procedures for procurement - Prepare and submit fiscal year reports to the Department of Elementary & Secondary Education and Department of Revenue. - Provide data for contract negotiations and participate in negotiations as the superintendent requests - Monitor Circuit Breaker amounts for integration into the annual budgets - Monitor a district-wide plan for the management of student activity accounts - Arrange and coordinate preparation of all annual audits, and any internal audit assignments requested by the Superintendent or the School Committee - Work closely and cooperatively with state and/or independent auditors - Assist the Treasurer in supervising the collection, safekeeping, distribution, and investment of all funds, striving for the best possible return on the investments - Oversee student transportation and transportation bid/contract administration - Perform any duties assigned by the Superintendent - Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. SUPERVISORY RESPONSIBILITIES: The School Business Administrator supervises the Finance/Accounting Coordinator, School Nutrition Director, and Purchasing/Payables Coordinator. TERMS OF EMPLOYMENT: Compensation will be based upon the applicant's skills and experience and will be regionally competitive.
