Salary: $75,166.00 - $112,748.00 Annually
Location : City of Anaheim, CA
Job Type: Full Time
Job Number:
Department: Housing & Community Development
Opening Date: 07/09/2025
Closing Date: 7/23/2025 5:00 PM Pacific
Description
Management Assistant I
$68,178.00 - $102,266.00 Annually
Management Assistant II
$75,166.00 - $112,748.00 Annually
The City of Anaheim Housing & Community Development Department is seeking a dedicated and detail-oriented Management Assistant I/II to support the Affordable Housing Development and Grants and Homeless Initiatives teams. The ideal candidate will perform a range of responsible and varied professional, entry level analytical duties in support of the two divisions and the department.
The Grants and Homeless Initiatives team is seeking at Management Assistant I/II to support assignments such as grant monitoring, technical writing, and program implementation of the City's affordable rental assistance, public services, homeless services, and/or other special needs programs. The Management Assistant I/II will assume responsibility for the administration of program/project activities; assist in policy, procedure, work methods, and budget development; and coordinate assigned activities with other divisions, outside agencies, and the general public. Prior experience reviewing local, state, and federal regulations and providing programmatic support in a local government environment is highly desirable. An ideal candidate will have experience with State (Homeless Housing Assistance and Prevention (HHAP), Encampment ResolutionFunding (ERF), Proposition 47, opioid remediation) funding and federal HUD programs and/or working with monitoring and compliance of federal and/or state grants.
The Affordable Housing Development team is seeking a Management Assistant I/II to support assignments such as coordination, implementation, and monitoring of various affordable housing and grant-funded programs. This position plays a vital support role in assisting with the administration of rental assistance and homeownership programs, preparing and organizing program documentation, maintaining records, tracking compliance and program milestones, collecting and analyzing data, drafting technical documents and reports, and coordinating with internal teams, developers, and community partners to help achieve program goals. Additionally, the Management Assistant will support public outreach efforts, provide logistical assistance for meetings and site visits, and respond to inquiries from program participants and stakeholders.
An Ideal candidate will be well organized, a great communicator, and is passionate about serving the Anaheim community.
The department reserves the option to hire at either Management Assistant level I or II based on candidate qualification, selection process, and needs of the department.
Essential Functions
The following functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.
Perform a variety of technical, programmatic, administrative and routine staff and analytical duties requiring the application of specific program knowledge and administrative skills in support of a City department, division, program, or function; assume responsibility for specific program area duties; provide assistance in administrative and operating programs as assigned.
Conduct research; prepare, revise, and implement various administrative policies, procedures, rules, and regulations in accordance with sound organizational practices; develop and revise office forms and report formats; establish procedural manuals for assigned areas.
Conduct management studies relating to the activities and operation of the assigned department, office, or program area; conduct the more routine surveys, research, and statistical analysis on administrative, fiscal, and operational issues; collect, compile, and analyze information from various sources on a variety of specialized topics related to programs administered by the position or by management staff; write reports that present and interpret data, identify alternatives, and make and justify recommendations.
Provide staff assistance to management staff; participate in and provide staff support to, a variety of committees and boards; prepare and present staff reports and other correspondence as appropriate and necessary; relieve management staff of administrative work including investigating and answering complaints and providing assistance in resolving operational and administrative problems.
Participate in planning, coordinating, implementing, promoting and overseeing assigned programs, projects, and initiatives; participate in the development and implementation of program goals, objectives, policies, procedures, and priorities; participate in the development and implementation of strategies for the achievement of these goals.
Participate in the identification, planning, development and implementation of new and/or modified programs that would promote and enhance the mission, goals, and objectives of the City; perform the necessary research and analysis to justify the appropriateness of implementing the proposed program/project; prepare presentation materials and background documentation; participate in monitoring project success using appropriate tracking and feedback systems.
Provide assistance in resolving operational and administration problems; identify problem areas and issues; conduct research to find alternative solutions; make recommendations; assist in implementation of recommendations.
Assist in researching, negotiating, and monitoring assigned contracts and agreements with outside suppliers, service providers, leasing agents, and others; prepare specifications and bid packages; review bids and recommend vendor selection for equipment and services; participate in the preparation of contracts; ensure work is performed in compliance with contracts and agreements.
Coordinate assigned services and program/project activities with those of other City programs, functions, departments and staff, boards, committees, and task forces as well as external agencies, groups, and the general public to ensure effective cooperation consistent with optimal efficiency, effectiveness, and economy; coordinate data, resources, and work products as necessary and upon request in support of a productive and positive working environment; participate in representing the assigned area to public and private groups, organizations, and other City groups.
Assist with the budget development process and budget monitoring activities; provide assistance in the development of assigned budget; collect and analyze financial data; review and analyze budget requests and budget changes; make recommendations and obtain final approval for changes; create data tracking and reporting systems; monitor monthly status.
Maintain and monitor assigned accounts; determine appropriate expense allocations; resolve billing
