Salary: $101,382.00 - $121,658.40 Annually
Location : Leander, TX
Job Type: Full time
Job Number: 14.19.8/25
Department: Finance
Opening Date: 08/13/2025
Closing Date: 8/31/2025 11:59 PM Central
Performs senior-level complex work.Works under limited supervision, with considerable latitude for the use of initiative and independent judgement. The Grants Administrator is responsible for managing all City grants, development agreements, TIRZ and 380 agreements. Will assist the Grant Consultant with identifying and securing grants for the City. Will manage the awarded grants and agreements, monitor compliance reporting requirements, prepare all related fiscal year-end tasks related to audit, Annual Comprehensive Financial Report, and SEFA reporting. Responsible for developing and training other City departments in grant management policies and procedures.
Essential Duties & Required Qualifications - Works in close coordination with City Manager's office and department directors to identify grant opportunities that align with the City's mission and goals.
- Interacts with federal, state, and local agencies to ensure that grant projects comply with program guidelines for expenditure, funding, and accountability.
- Oversee the grant and development contracts accounting functions.
- Prepares monthly status reports on funded and non-funded project status.
- Reviews and monitors financial activities of awarded grants for allowability and required documentation. Monitors all project expenditures related to awarded budget.
- Prepares the annual SEFA Report and responds to audit requests for documentation, schedules and Single Audit, if required.
- Manages record keeping of all grant and development contract reports and supporting documents.
- Develops and maintains written policies and procedures for all functions under Grants Administration.
- Provides training and technical assistance to departments related to policies and managing the grant life cycle, once awarded.
- Monitors accounting and financial compliance for all development agreements. Includes effectively communicating with departments to ensure compliance with development agreement terms and calculates and records all rebates to developers and prepare payment purchase orders to Developers.
- Monitors accounting and financial compliance and status of all TIRZ (Tax Increment Reinvestment Zones) and 380 Agreements. Includes effectively communicating with departments to ensure compliance with contractual agreement terms; calculate and record any rebates and incentives payable by the City.
- Responsible for supervising direct reports including interviewing and training employees, planning, assigning, and directing work, appraising performance, and addressing complaints or problems.
- Perform other related duties as assigned.
Required Education and Experience - Bachelor's degree from an accredited four-year college or university with major coursework in accounting or a related field and minimum of five years of grant-related experience.
OR - An equivalent combination of education and grant related experience (minimum of nine years) that provides the required knowledge, skills, and abilities to perform the essential functions of this job.
Required Certificates and Licenses - Valid Class "C" Driver's License from any U.S. State. Must be able to obtain a Texas license within 90 days of hire, per state law.
Preferred Qualifications - Master's degree from an accredited college or university with major coursework in accounting or a related field
- Grant experience working for a City.
- Leadership and/or management experience.
- Active certification as a Certified Government Finance Officer (CGFO).
Knowledge, Skills & Abilities - Ability to communicate effectively both verbally and in writing.
- Ability to follow detailed verbal and written instructions.
- Ability to learn and apply new skills. Keeps abreast of current developments and requires minimal supervision.
- Ability to demonstrate accuracy and thoroughness. Displays commitment to excellence. Looks for ways to improve and promote quality. Monitors own work to ensure quality.
- Ability to interpret and apply Federal, State and local policies, procedures, laws and regulations.
- Ability to communicate with other employees and the general public in a courteous and diplomatic manner.
- Skill in handling multiple tasks and prioritizing.
- Analyze situations and adopt quick, effect, and reasonable courses of action.
- Skill in directing the activities of a complex and diverse organization.
- Skill in using computers and related software applications, including MS Word and Excel.
- Skill in data analysis and problem solving.
- Ability to plan strategically.
- Ability to plan and schedule operations.
- Ability to develop and maintain effective working relationships with City employees, the public, elected officials, and boards and commissions.
Physical Demands & Additional Information While performing the duties of this job, the employee is regularly required to stand, walk, sit, use hands to handle items, reach with hands and arms, climb or balance, talk, and hear. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be considered to enable individuals with disabilities to perform the essential functions.
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position.
Your well-being and that of your family matters to you, and so it's important to us too. To support you and your loved ones through life's many challenges, we offer our full time employees access to a wide array of benefits including health, dental, vision, life, disability, accident, cancer, flexible spending accounts, health savings accounts, employee assistance, paid holidays, paid sick leave, paid emergency leave, longevity pay, golf course discounts as well as generous retirement and deferred compensation programs and social security participation.
Medical We offer two types of medical plans (a traditional PPO plan and a high deductible health plan) so that you can choose the one that best fits your needs. The premium you pay is based on which plan you select and who you cover. Covering just yourself? The City currently pays the entire employee-only premium for either plan. Covering qualified dependents in your family? Currently, we'll pay your employee premium and split the remainder of the spouse/child/family premium with you - we pay 60%; you pay 40%. That generous cost share reflects our philosophy that our employees and their families should have the best health care we can afford to provide.
Dental Dental plans include a DMO option (no cost for employee-only coverage) and two more traditional plans whose premiums are also affordable. You can choose to cover yourself or any qualified dependents and choose which plan best suits your dental needs. Currently, for the DHMO option, we pay the employee premium and split the remainder of the spouse/child/family premiums with you - we pay 50%; you pay 50%. Under the more traditional plans, although we don't pay the entire employee-only premium, we still split the incremental dependent premiums with you 50/50.
Vision Access to $10 eye exam co-pays and up to $150 frame and contact lens allowances make vision insurance a popular benefit among employees. Cover yourself for just a few bucks a pay period or all of your qualified dependents for not much more.
Life/AD&D Your basic employee $15,000 term life insurance policy is paid for by the city. Accidental Death & Dismemberment under the plan would pay an additional $15,000 to your beneficiary if you die in an accident. More life insurance coverage is paid for by the City and provided through our Texas Municipal Retirement System (TMRS) program. If that's still not enough coverage, you can purchase more life/AD&D coverage for yourself and your qualified dependents. Over the age of 65? These coverages are subject to an age reduction schedule.
Disability Both short and long term disability plans which provide up to 60% income replacement are available to purchase at competitive rates.
Accident & Cancer Need extra coverage for off-the-job medical injuries or a cancer diagnosis? Supplemental plans that pay cash for some of life's most unexpected events are available for purchase.
Flexible Spending Accounts (FSA) Want to set aside some pre-tax dollars for health care expenses or dependent care expenses? If you select the traditional EPO medical coverage, you can set aside pre-tax money for medical expenses through the City's Section 125 medical FSA plan, which is managed by an outside carrier. You can do the same for dependent day care expenses, regardless of which medical plan you select.
Health Savings Accounts (HSA) The high deductible health care plan has its own provisions for pre-tax health savings (HSA) so you can set aside money for your qualified health care expenses. The City will add $1000 to your health savings account to get you started each plan year.
Employee Assistance Program We know that sometimes your needs are much different than a doctor visit or a prescription, so the City pays for a generous employee assistance program through Alliance to help you or any household member with counseling, legal referrals or simply a safe ride home.
Holidays The City has thirteen designated holidays each year.
Vacation Leave Most full time, regular employees (excluding firefighters on a 24 hour shift schedule and department heads) accrue 3.69 hours of vacation time each pay period and are eligible to use that time after just six months of employment. The longer you work for the city, the more vacation time you receive, with those accrual rates going up at 4, 9 and 14+ years of service. Never use your vacation time? Don't worry; you can bank up to two times your annual accrued hours before you stop accruing.
Sick Leave As a full time regular employee (excluding firefighters on a 24 hour shift), you accrue 3.69 hours of sick leave each pay period, which you are eligible to use after your first pay period with the city. You can also continue to build your sick leave balance up to 480 hours for those unexpected emergencies.
Longevity Pay Regular full-time employees after they've been employed for one year or more are eligible for an annual payout of $5 for every month of City service. So, while that first year $60 check might not seem like a ton of money, that $1500 check (minus taxes of course) for your 25 years of service which is paid around Thanksgiving will likely help you feel very thankful for a little extra cash for Christmas shopping.
Retirement All regular full-time employees participate in our Texas Municipal Retirement System (TMRS). Your 7% investment each payroll period is matched 2 to 1 by the City and is vested at 5 years. You can retire at age 60 with 5 or more years of service or younger if you have at least 20 years of service. You can also receive service credit for certain types of military service. The City's TMRS plan is one of the most generous retirement plans around.
Deferred Compensation If saving 7% with a 2 to 1 match through TMRS isn't enough to meet your financial goals, you can stash even more on a pre-tax basis through the City's 457 plan. Start or stop saving at any time - up to $18,000 annually if you're under 50, and up to $24,000 if you're older.
Social Security City of Leander employees also participate in the social security system under FICA regulations.
Golf Course We have a gorgeous golf course. Want to learn how to play? As a City employee you can play for 50% off. Check it out!
01
Do you meet one of the required qualification selections?
- Yes, I have a Bachelor's degree from an accredited four-year college or university with major coursework in accounting or a related field and minimum of five years of grant-related experience.
- Yes, I have an equivalent combination of education and grant related experience (minimum of nine years) that provides the required knowledge, skills, and abilities to perform the essential functions of this job.
- No, I do not meet one of the required qualification selections.
02
Do you have a Texas Driver's License or ability to obtain a Texas driver's license within 90 days per state law.
03
Do you have a Master's degree from an accredited college or university with major coursework in accounting or a related field?
04
Do you have grant experience working for a City?
05
Do you have leadership and/or management experience?
06
Do you have an active certification as a Certified Government Finance Officer (CGFO)?
Required Question
