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Office Manager (w/ Bookkeeping)

TheCoTeam, LLC • Full-time • Lake Forest, CA, United States • 2d ago

Office Manager (w/ Bookkeeping)
Department: Operations
Employment Type: Full Time
Location: Lake Forest, CA (Halaby Painting)
Reporting To: Marc, Owner
Compensation: $75,000 - $95,000 / year
Description
You Are:
Responsible for maintaining smooth and efficient office operations, managing financial and payroll processes, overseeing compliance and vendor management, and supporting employee-related administrative tasks. This role requires excellent organizational skills, attention to detail, a high level of confidentiality and the ability to collaborate with various teams to ensure streamlined processes.
Your Location:

In-Person (Not Remote)
26230 Enterprise Court Lake Forest, California 92630

Your Schedule:

Full-Time | 40 Hours Per Week
Mon-Fri 8:00am-4:00pm

Your Manager:

Marc, Owner

Halaby Painting's Core Values

Uncompromising Quality
Integrity and Trust
Collaboration

Your Contribution to Halaby Painting:

Bookkeeping: AR/AP, cash flow, job costing/change orders, billing & invoicing
Point of Contact: internal and external communications
Payroll (ADP & Quickbooks): Processes, time tracking, external payroll service
Compliance: HR, safety, OSHA, insurance renewals, licenses, and tax preparation
Manage vendor relationships, contracts, and purchasing
Project Management Software Administration and Organization (JobTread)
Admin: Plan travel and corporate events, mail handling, record keeping, filing

Your Background/Skills:

+5yrs: office management or business operations
Proficiency in QuickBooks, ADP, and time-tracking software
Experience managing payroll and basic accounting functions.
Experience in the construction industry is highly preferred

Halaby Painting's Contribution to You:
Salary:

$75k-$95k/yr

Benefits:

Paid Major Holidays
5 Personal Days
PTO: 1 Week after 1yr, 2 Week after 2yrs,

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