Salary : $83,700.47 - $122,200.15 Annually
Location : DeSoto, TX
Job Type: Regular Fulltime
Job Number: 01205
Department: City Secretary
Opening Date: 08/20/2025
Closing Date: 9/19/ :59 PM Central
FLSA: Exempt
Description Our Core Values We LOVE DeSoto
• L- We lift up our community
• O- We take ownership of our collective performance
• V- We value and respect all employees
• E- We empower employees to grow
The purpose of the position is to provide complex administrative support to the Mayor, City Council and City Manager. This is accomplished by directing and overseeing the administration of all City Charter amendments, elections and voting; administering records management programs and open records requests; acting as liaison for boards and commissions; and preparing, publishing and maintaining all official documents, general correspondence and reports. Other duties include establishing and enforcing internal controls and processes.
Specific Duties and Responsibilities - Completes administrative duties by preparing and monitoring budgets; administering oaths of office; maintaining calendars; managing the elections process; posting meeting notices, preparing agendas and packets, supervising support staff; and ensuring all appropriate documents are signed and retained.
- Manages records requests and retention by preparing and retaining reports, correspondences, ordinances, resolutions, proclamations and other documents; maintaining originals of contracts and agreements, resolutions, proclamations, deeds, easements, and minutes; assigning ordinance and resolution numbers; administering the records management program; and overseeing the compiling and printing of codification updates.
- Directs or participates in activities and special projects as assigned by the Mayor, City Council and City Manager by defining the purpose of the project; establishing and implementing action plans; gathering necessary information and resources; resolving conflicts; and reporting progress.
- Represents the administration before boards and commissions by preparing agendas; attending meetings; offering information, advice and guidance; arranging for support services; and reporting on actions or proposals of the board or commission.
- Facilitates the provision of services to citizens or other departments by serving as liaison between the Mayor/City Council and the citizens in responding to inquiries, requests, and concerns of the public; and responding to internal and external customers regarding research and data.
- Directs and oversees the administration of charter amendments and elections by serving as Early Voting Clerk; providing information to candidates and officeholders; and conducting training for election officials.
- Performs other duties as assigned.
Qualifications - Bachelor's Degree from an accredited post-secondary institution;
- Five years of experience as a City Secretary or Assistant City Secretary, two of which must be in supervision;
- Texas Municipal Clerk Certification Program completion or the ability to complete within three (3) years;
- OR an equivalent combination of education and experience; and
- Valid Driver's Licence
Supplemental Information - Knowledge of state, federal and local laws governing municipal operations
- Knowledge of local, state and federal records management and retention requirements
- Knowledge of project management
- Skill in the operation and use of standard office software which includes databases and presentation programs, along with standard Microsoft products
- Ability to effectively supervise and manage support staff
- Ability to prepare budgets, correspondence and reports
- Ability to meet with staff, elected officials and the public and provide excellent customer service
- Ability to effectively communicate, both verbally and in writing, with co-workers, the public, and elected and appointed officials
Employee Benefit Information Health Insurance- BCBS Dental Insurance- BCBS
Vision Insurance - EyeMed Insight
Flexible Spending - Payflex Employees can set aside pre-tax dollars to pay for yearly out of pocket medical expenses. Subject to IRS annual limits and restrictions.
Life Insurance- Dearborn National The City provides each employee with a life insurance policy of 3 times their annual salary up to a maximum of $150,000.
Voluntary Term Life Option- Dearborn National This is additional low cost life insurance available to employees and their dependents.
Employee Assistance Program- Deer Oaks Assists in recommending counselors for any city employee experiencing personal problems.
Education Pay Employees can receive a monthly additional pay for Associates, Bachelors, Masters and PHD degrees.
Social Security Employee participates at 7.65% contribution with matching city funds.
Texas Municipal Retirement System Employees participate in a statewide retirement program at 7% contribution with a city match of 2:1.
Five years vesting, 20 years retirement at any age.
Vacation Non-civil service employees accrue 6.67 hours per month (2 weeks per year).
All police employees accrue 10 hours per month (3 weeks per year).
All Fire employees accrue 15 hours per month (7.5 - 24 hour shifts a year).
Sick Leave Non-civil service employees accrue 10 hours per month (3 weeks per year).
All police employees accrue 10 hours per month (3 weeks per year).
All Fire employees accrue 15 hours per month (7.5 - 24 hour shifts a year).
Holidays Non-civil service employees receive 13 paid holidays per year including one personal or "floating" day.
Longevity Pay Earned at a rate of $4 per month.
This is calculated on number of years of service up to and including 25 years (maximum $1200).
Worker's Compensation Worker's compensation coverage is provided for all employees.
Fire/Police Eligible for Education/Certification pay.
Deferred Compensation Plans- Mass Mutual/Empower Payroll deduction for employee participation. City does not contribute.
01
Do you currently hold a Texas Municipal Clerk Certification?
02
Are you able to work occasional evenings and weekends?
03
Please enter your level of knowledge of the Texas Public Information Act.
- None
- Limited Knowledge
- Intermediate Knowledge
- Advanced Knowledge
- Expert
04
Please enter your level of experience with compliance of the Texas Open Meetings Act
- None
- 1-2 years
- 3-5 years
- 5 + years
Required Question
