Job Description We are seeking a highly skilled and proactive Executive Administrative Partner to provide top-level administrative and strategic support to a Vice President or higher within OCI. This role requires a sharp, detail-oriented individual with excellent communication skills and a passion for operational excellence, stakeholder management, and employee engagement.
This position goes beyond traditional administrative tasks, offering the opportunity to influence team culture, support organizational planning, and drive execution of key initiatives. This is an in-person role at our Nashville, TN offices.
Key ResponsibilitiesExecutive Support & Communications - Manage and optimize the executive's calendar, ensuring alignment with strategic priorities and timely communication of updates or changes.
- Draft, edit, and manage key internal and external communications while maintaining strict confidentiality.
- Prepare briefing documents and materials to support executive meetings with internal teams, customers, partners, investors, and industry stakeholders.
- Maintain CRM-style records for key external relationships and track executive interactions.
- Coordinate executive participation in industry events, conferences, and press engagements.
Program & Event Management - Lead planning and content coordination for employee-facing events such as All Hands, Town Halls, Ask Me Anything (AMA) sessions, and team offsites.
- Organize and execute team morale activities and leadership development events.
- Drive initiatives to support mentoring, focus group discussions, and employee engagement programs, including tracking and acting on employee morale metrics.
Project & Operations Management - Track and report progress on key initiatives and organizational OKRs; flag risks or blockers to leadership.
- Maintain executive dashboards, status trackers, and Confluence pages related to business priorities.
- Identify operational process gaps and propose data-driven solutions to increase efficiency and impact.
Finance & Budget Oversight - Manage T&E (travel and expense) submissions and approvals, ensuring compliance with budget guidelines and business relevance.
- Partner with finance and operations to monitor team spend and drive process improvements where needed.
Stakeholder & Relationship Management - Collaborate across functions and teams to gather and synthesize strategic insights.
- Build trusted relationships across all levels of the organization to ensure smooth communication and initiative alignment.
Talent Support & Organizational Development - Interface with recruiting teams to manage hiring workflows and track hiring metrics against approved headcount plans.
- Support internal mobility and succession planning initiatives; help drive onboarding for senior-level hires.
- Ensure an exceptional candidate experience for senior hires, from interview coordination through onboarding.
- Mentor and coach other Executive Assistants, fostering a collaborative and high-performance EA community.
Preferred Qualifications & Skills - 3-5+ years of experience supporting senior executives in a fast-paced, high-growth environment.
- Proven project management skills with an ability to track complex initiatives and keep stakeholders aligned.
- Strong interpersonal and relationship management skills; ability to work across organizational levels with tact and professionalism.
- Excellent written and verbal communication skills; able to synthesize complex topics into clear, actionable messaging.
- Deep discretion and judgment in handling confidential information.
- Experience with tools like Confluence, Workday, expense platforms, and CRM systems is a plus.
- Highly organized, proactive, and adaptable to shifting priorities and evolving business needs.
Responsibilities Handles details of a highly confidential and critical nature. Collects and prepares sensitive information for use in discussions and meetings with the organization's staff and outside individuals. Analyzes problems, determines approach, compiles and analyzes data and prepares reports/recommendations. Contacts company personnel at all organizational levels to gather information and prepare reports.
Qualifications Disclaimer:
Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates. Range and benefit information provided in this posting are specific to the stated locations only US: Hiring Range in USD from: $79,100 to $158,200 per annum. May be eligible for bonus and equity.
Oracle maintains broad salary ranges for its roles in order to
