Salary : $94,036.80 - $114,296.00 Annually
Location : Concord, CA
Job Type: Full-time
Job Number: 636 - DG - 2025
Department: Operations and Maintenance
Division: O&M Maintenance
Opening Date: 07/15/2025
Closing Date: 8/1/2025 5:00 PM Pacific
GENERAL JOB FUNCTION FLSA: Non-Exempt Bargaining Unit: Local 21 The Mission of the Contra Costa Water District (CCWD) is to strategically provide a reliable supply of high-quality water at the lowest cost possible, in an environmentally responsible manner.
THE POSITION: Under direction, performs a variety of administrative and office support duties of considerable complexity requiring thorough knowledge of assigned department, its procedures, and operational details; provides information to the public and staff; and performs related duties as assigned. Receives direction from assigned supervisory or management personnel. Exercises no direct supervision over staff.
This classification is responsible for regularly working on tasks which are varied and complex, requiring considerable discretion and independent judgment. Positions in the classification rely on experience and judgment to perform assigned duties. Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines and methods to complete assignments. Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements.
Our Values: - Safety : We provide, as a top priority, a safe and healthful work environment for our team.
- Trust : We protect the public trust with uncompromising integrity, commitment to our professional standards, full transparency, and fairness in all our business dealings.
- Responsibility : We take ownership for our results and deliver on our performance outcomes to responsibly serve our customers, our community, and our planet.
- Exceptional Service : We value our customers, act in their best interest, and take pride in delivering personalized service.
- Employee Success : We share a meaningful sense of purpose in an environment that strives to offer professional growth, diversity, inclusivity, and work-life balance.
- Teamwork : We engage in respectful, collaborative, trust-based relationships at all levels within the organization and with our business partners.
- Continuous Improvement : We continuously seek opportunities to optimize our business practices and assets by engaging the expertise of our employees and embracing innovation.
- Recognition : We reward the positive contributions of our employees at the organization, team, and individual levels.
- Communication : We strive for open, effective dialogues at all levels of the organization to ensure input is valued and considered and reasons for decisions are explained.
We are looking for someone who is: - Solutions-focused and a problem-solver.
- An independent thinker and detail-oriented person.
- A motivated self-starter with effective interpersonal and leadership skills
- Possesses strong comprehension and writing skills.
What you will typically be responsible for: - Building and maintaining positive working relationships with employees and vendors.
A few reasons you might enjoy this job: - Your desire to make a positive difference in the lives of Contra Costa Water District employees and the community.
- Working with highly effective and collaborative teams.
- Every day brings a variety of work challenges, opportunities, and rewards.
The following will also benefit candidates with a few of the unique challenges related to this job: - Technical expertise and the ability to engage diverse interests and obtain input and support for decisions.
- Personal computing skills with common Microsoft Office software.
Join us in our mission to provide reliable, high-quality water services while maintaining environmental responsibility. Apply today and embark on an exciting career journey with Contra Costa Water District!
EXAMPLES OF DUTIES Management reserves the right within the scope of the classification to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Composes, formats, tracks, and prints a variety of documents, reports, correspondence, memoranda, requests for proposals, agreements, contracts, specifications, manuals, statistical charts, spreadsheets, and other documents and materials; types from rough notes, drafts, and brief oral instructions.
Edits, revises, and proofreads materials for accuracy, completeness, compliance with District policies, format, grammar, punctuation, and spelling.
Serves as the point of contact for assigned department; receives, processes, and responds to public records requests, complaints, and other requests for information; researches and organizes information; coordinates resolution to problems and issues.
Explains, interprets, and applies federal, state, and local laws, rules, and regulations, and District policies and procedures relevant to assigned area of responsibility.
Prepares and processes reports, forms, records, applications, and supporting documentation related to assigned area of responsibility.
Verifies and reviews reports, forms, records, and applications for completeness and conformance with established regulations and procedures.
Maintains calendars and makes meeting arrangements; schedules meetings between District staff and other groups or organizations; arranges for necessary set-up of equipment and materials at meetings.
Prepares and coordinates travel and training requests; confirms travel arrangements for conferences and business trips; tracks training attendance and completion; compiles expense reports and prepares staff report.
Serves as recording secretary and provides staff support for assigned committees including preparing, posting, and distributing public hearing notices, agendas, and informational packets, preparing staff reports, coordinating meeting logistics and room set-up, attending meetings, taking and transcribing minutes, and processing action items.
Performs various budget and accounting support work for assigned department, such as monitoring budgets, purchase orders, and account balances; generates purchase orders; processes, assigns account codes, and audits reimbursements, payment vouchers, check requests, and invoices in accordance with District policies and procedures; assists department management and staff in preparation of annual budget documents.
Serves as administrator for assigned department information systems and databases, including setting up and generating reports, setting up files, folders, and views, updating and maintaining access rights to users and user groups, and participating in business and system process design and updates.
Organizes and maintains accurate and detailed databases, electronic and physical files, and records; verifies accuracy of information, researches discrepancies, and records information; ensures compliance with established records retention schedules including archiving, scanning, and destructing files.
Researches, summarizes, and interprets data from various sources and prepares a variety of reports according to established procedures and practices.
Performs a variety of office support duties such as ordering and maintaining office and other related supplies and screening calls, visitors, and incoming mail and email correspondence.
Observes and complies with all District and mandated safety rules, regulations, and protocols.
Performs related duties as assigned.
MINIMUM QUALIFICATIONS Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Training : Equivalent to the completion of the twelfth grade supplemented by course work in business, economics, statistics, or a related field.
Experience : Four years of highly responsible administrative or complex secretarial experience providing support to a high-level administrator.
Licenses and Certifications: Possession of a valid California driver's license to be maintained throughout employment.
KNOWLEDGE & ABILITIES: Modern office practices, equipment, and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Operations, services, programs, policies, procedures, and processes of the department to which the position is assigned.
Organization and function of public agencies, including the role of an elected governing board and appointed boards and commissions.
Business correspondence writing and the standard format for reports, correspondence, agendas, and related documents.
Methods of preparing and processing various records, reports, forms, and other documents specific to assigned department.
Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
Business arithmetic and basic statistical techniques.
Principles and practices of data collection and record-keeping.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.
The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Perform varied and responsible administrative and secretarial support work, requiring the use of independent judgment and discretion, with accuracy and speed.
Understand the organization and operation of the District and of outside agencies as necessary to assume assigned responsibilities.
Compose clear and concise reports, correspondence, policies, procedures, and other written materials independently or from brief instructions.
Prepare and process various records, reports, forms, and other documents specific to assigned department.
Make accurate mathematical and statistical computations.
Establish and maintain a variety of filing, record-keeping, and tracking systems.
Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
Effectively use computer systems, software applications, databases, and modern business equipment to perform a variety of work tasks.
Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Demonstrate understanding of, sensitivity to, and respect for the diverse socio-economic, racial, ethnic, religious, and cultural backgrounds, diverse abilities, gender, gender identity and expression, and sexual orientation of District staff and communities served.
ADDITIONAL INFORMATION PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Standing and walking between work areas are required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.
ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may work in the field and may be exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, vibration, chemicals, mechanical and/or electrical hazards, hazardous physical substances and fumes, dust, and air contaminants.
EQUAL EMPLOYMENT OPPORTUNITY Contra Costa Water District is committed to equal employment opportunity for all employees and applicants. We prohibit discrimination based upon race, color, religion, marital status, age, national origin, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other actual or perceived status protected under federal, state, or local law. Employment decisions are based on individual qualifications and performance.
DIVERSITY, EQUITY, AND INCLUSION One of the many CCWD goals is to pursue organizational excellence through diversity, equity, inclusivity, leadership, and professionalism. We recognize the strengths of staff creativity, innovation, problem-solving, and improved decision-making resulting from diverse perspectives, and we strive to be a culturally diverse organization that values, recognizes, and supports inclusion.
CONVICTION HISTORY A condition of employment for all CCWD positions includes successfully passing a Department of Justice Live Scan fingerprint check and completion of the federal Employment Eligibility Verification Form I-9. Additionally, in compliance with federal law, CCWD participates in E-Verify.
DISASTER SERVICE WORKER All CCWD employees are designated Disaster Service Workers through state and local law. As such, CCWD employees may be called upon to support the activities of CCWD during an emergency situation.
Applicants requesting reasonable accommodation during any phase of the recruitment process should contact Human Resources at 925-688-8002.
In addition to a competitive salary, for regular-status, non-temporary positions, the Contra Costa Water District offers an excellent benefits package!
International Federation of Professional and Technical Engineers, Local 21 benefits include:
FULL-TIME BENEFITS ARE LISTED BELOW (PART-TIME BENEFITS ARE PRORATED PER THE MOU):
- Employer-paid medical, dental, vision, and life insurance
- Employer-paid short term and long term disability insurance
- Voluntary participation in the Flexible Spending Accounts for dependent care and healthcare reimbursements
- Flexible Benefit of $50 per month; equating to $600 per year
- Voluntary participation in the 401(a) and 457(b) deferred compensation plans with up to a 3% employer match
- 11 paid holidays per year
- 56 hours of paid administrative leave per year in lieu of compensation time off for FLSA exempt classifications. (FLSA non-exempt positions such as Management Assistant's do not receive administrative leave.)
- 40-hour vacation credit upon hire plus vacation accrual at 10 days during the first year; 15 days per year accrual during year two; with additional accrual increases thereafter
- 96 hours of sick leave accrual per year
- Employer-paid retiree health insurance for retiree and dependents. Local 21 employees currently contribute 2.2% of base pay on a pretax basis for this benefit. Employees hired on or after January 1, 2016 are subject to a 10-year District-service vesting period to be eligible for fully paid retiree medical upon direct retirement from the District. The District contracts with CalPERS for medical benefits.
- A defined benefit retirement plan; reciprocity with CalPERS and CalPERS reciprocal agencies. (Reciprocal agency service does not count toward the 5-year or 10-year vesting requirement for fully paid retiree medical.) The defined benefit is 2.35% at 55 for those with classic reciprocity. New hires who are not eligible for classic reciprocity are eligible for the 2% at 62 PEPRA defined benefit.
- Participation in Social Security and Medicare
- Extensive Wellness Program including 50% employer-paid gym membership, up to $40.00 per month
- Health Insurance Credit for eligible dependents who have other medical benefit coverage
- Educational Assistance Program up to $3,000 per year per employee
- Employer-paid Employee Assistance Program offering counseling and referral services
- Employees receive free admission to Los Vaqueros Reservoir that offers recreation areas, fishing, boating, and hiking trails.
- And more!
For additional information and the full details, eligibility, and provisions regarding the District's applicable benefits package, please visit:
