Position Details Position Information
Requisition Number S4651P
Home Org Name Sponsored Programs
Division Name VP for Research and Economic Dev
Position Title Subaward Officer
Job Class Code HC02, HC08, HC11
Appointment Status Full-time
Part-time FTE Limited Term No
Limited Term Length Job Summary Auburn University's Office of the Senior Vice President for Research and Economic Development is seeking a qualified candidate for the role of
Subaward Officer I/II/III . This position maintains responsibility for all aspects of subaward administration at the institutional level throughout Auburn University. These responsibilities, which are expected to be conducted with limited supervision required, include sub-agreement creation, negotiation & modification, subrecipient monitoring, subrecipient invoicing, and providing regulatory, policy, and procedural guidance related to such activities. These responsibilities require frequent communication and engagement with stakeholders across campus and with federal, state, industry, non-profit, and other subaward entities
Essential Functions - Prepares, reviews, and negotiates new subagreements (subawards/subcontracts) and subaward amendments with other universities, non-profit and for-profit entities as well as those funded with internal funds. Obtains all required documentation including, but not limited to, budgets, scope of work, prime award agreement, certifications, pertinent protocol documents, audits, and financial questionnaire. Confirms third party is identified correctly and is eligible to serve as a subrecipient before executing a subaward/subcontract; ensures the accuracy of financial information provided.
- Verifies applicable compliance requirements are adhered to as required (to include conflict-of-interest policy, responsible conduct of research, human subjects or vertebrate animals), in addition to any other compliance issues the Prime Sponsor may require and remains engaged in the process to ensure all issues are resolved. Analyzes budget to ensure sufficient coverage of obligated funds and ensures that they are encumbered correctly and prepared for payment when invoices are received.
- Responsible for the processing of subaward invoices, including obtaining requisite approvals and coordination of submission of invoices to Procurement & Business Services (PBS) for payment. Monitors potential risks by the review of expenditures requested for reimbursement on subrecipient invoices.
- Performs subaward closeout in collaboration with Contracts & Grants Accounting (CGA), Procurement & Business Services (PBS), and the Office of Sponsored Programs (OSP) closeout administrator.
- Performs subrecipient monitoring functions to include, but not limited to, monitoring subagreements( subawards/subcontracts) to ensure compliance with subagreement's terms and federal, state, and university laws, policies, and procedures; performs risk assessment for all subawards based upon risk assessment questionnaire and determines appropriate level of monitoring for the life of the subagreement. Reviews the subrecipient commitment form to ensure the University is cognizant of, and protected from, issues and potential risks; reviews subrecipient's Single Audit reports and other related audits, writes management decisions when needed and follow-up on associated risk mitigation measures.
- Reviews and facilitates subagreement change requests including, but not limited to, re-budgeting, pre-award costs, carryover of unobligated balances, and no-cost-extensions. Prepares and maintains subaward records in electronic (or other required) format
- Maintains working knowledge of federal, state, and non-profit sponsor regulations, policies, requirements, procedures, and areas of interest.
Why Work at Auburn? - Life-Changing Impact : Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
- Culture of Excellence : We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
- We're Here for You : Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
- Sweet Home Alabama : The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
- A Place for Everyone : Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.
Ready to lead and shape the future of higher education? Apply today! War Eagle!
Minimum Qualifications
Minimum Qualifications Level I: - Bachelor's degree STEM; Business Administration; Public Administration; Industrial/Organizational Psychology; Management; Law; Social Sciences; or a directly related and relevant degree/major from an accredited institution.
- 0 years of experience in regulatory compliance, contract negotiation, research management, legal, or related field.
Level II: - Bachelor's degree STEM; Business Administration; Public Administration; Industrial/Organizational Psychology; Management; Law; Social Sciences; or a directly related and relevant degree/major from an accredited institution.
- 3 years of experience in regulatory compliance, contract negotiation, research management, legal, or related field.
Level III: - Bachelor's degree STEM; Business Administration; Public Administration; Industrial/Organizational Psychology; Management; Law; Social Sciences; or a directly related and relevant degree/major from an accredited institution.
- 6 years of experience in regulatory compliance, contract negotiation, research management, legal, or related field.
Minimum Skills, License, and Certifications
Minimum Skills and Abilities - Strong working knowledge of relevant university, state and federal laws and regulations.
- Strong working knowledge of research administration in a University setting.
- Strong working knowledge of electronic systems for proposal submission and award and grant management.
- Demonstrated proficiency in verbal and written communication skills and reading comprehension.
- Ability to succeed in a high-volume, high-pressure, fast-paced environment to manage and prioritize a large task list with deadlines, interruptions, and competing priorities.
- Strong attention to detail and the ability to manage multiple tasks simultaneously.
- Demonstrated time management, critical thinking, organizational and customer service skills, and the ability to establish and maintain effective working relationships.
- Ability to complete tasks independently as contributions to a team effort.
- Demonstrated self-discipline and sound independent judgment completing time-sensitive assignments.
Minimum Technology Skills Minimum License and Certifications Desired Qualifications
Desired Qualifications - Certified Research Administrator (CRA) preferred.
- Experience in higher education environment, particularly interpreting laws and regulations are desired.
Posting Detail Information
Salary Range $49,220- $112,990
Job Category Other
Working Hours if Non-Traditional City position is located in: Auburn
State position is located: Alabama
List any hazardous conditions or physical demands required by this position Posting Date 08/12/2025
Closing Date Equal Opportunity Compliance Statement It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit their
website to learn more.
Special Instructions to Applicants provide 3 references
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