Salary : $59,613.00 - $110,209.00 Annually
Location : Annapolis, MD
Job Type: Full-Time Regular
Job Number: 08278
Department: Information Technology
Opening Date: 08/20/2025
Closing Date: 9/8/2025 11:59 PM Eastern
Position Description This position supports multiple divisions within OIT and is responsible for equipment orders, Purchase Orders, Payroll, Invoices, Inventory and other duties as assigned.
NATURE AND VARIETY OF WORK
Contacts primarily include managers and employees both within and outside the organization to which an employee is assigned for the purpose of providing information and recommendations, resolving administrative problems and agreeing on courses of action. Contacts are generally of a cooperative nature and require coordination on the part of the employee to maintain smooth provision of administrative services.
An employee in this class, working under the general direction of a higher-level supervisor, is responsible for providing professional administrative duties in some combination of the following: record maintenance (e.g., fiscal control, personnel, statistical or case-specific); report preparation (including research and analysis as required); writing policies and procedures; budget preparation; and administration contract monitoring; and liaison to organization employees and other department/agencies concerning a variety of matters specific to the organization. An employee in this class uses initiative and works independently to ensure the smooth operation of the office, referring problems or unusual situations to the supervisor for resolution. Specific guidelines are available in the form of personnel and/or procurement regulations, administrative procedures and processes to be followed. The complexity of this class is marked by an employee's knowledge of and ability to apply procedures, analyze a variety of situations, many times of a sensitive/confidential nature, and determine appropriate action to be taken or recommend be taken. Depending upon the position's location in organization's structure, employee may have supervisory responsibilities. An employee in this class works in an office environment, performing primarily sedentary work which does not involve significant exposure to hazards.
Examples of Duties and Knowledge, Skills and Abilities (Note: The duties and responsibilities enumerated in this class specification are for the purpose of determining a common set of minimum qualifications and salary level for all positions in this class. They are not intended to include all of the essential job functions of all positions in the class.)
Prepares special reports, assists management with special projects; conducts surveys, collects information, analyzes findings; prepares and recommends solutions; drafts new or revised administrative policies and procedures; and replies to correspondence on administrative problems.
Provides fiscal planning and monitoring of proposed budgets; makes budget preparation recommendations after obtaining information from various offices; identifies, corrects, or alerts management to problems or errors; and participates in the presentation and defense of budgets.
Reviews and drafts replies to correspondence.
Organizes and maintains personnel, financial, statistical, purchasing, and other agency records.
Receives, investigates and, if possible, resolves complaints and inquiries from employees or the general public.
Establishes work priorities and coordinates work to ensure deadlines are met; ensures an efficient workflow throughout the office.
Provides new hire orientation, including contractual new hires, and assists new employees by acquainting them with established practices and procedures.
Prepares and monitors contracts; ensures terms of contracts are met; tracks extensive medical, retiree, or vendor expenses; and authorizes payments.
Acts as agency liaison with the Office of Personnel to address a variety of personnel issues.
Performs related duties as required.
KNOWLEDGE, ABILITIES, AND SKILLS
Considerable knowledge of the principles and practices of public administration.
Considerable knowledge of and ability to apply procedures; analyze a variety of complex situations; and manage information of a sensitive and confidential nature.
Considerable knowledge of organization and office management.
Knowledge of the methods and techniques of budget preparation and financial reporting methods for capital project management.
Knowledge of the department's organization and functions; knowledge of other county offices' functions that impact on departmental operations.
Ability to assume responsibility for special assignments and to perform them in accordance with minimal instructions.
Ability to develop policies and procedures.
Ability to evaluate policies and procedures and to recommend improvements.
Ability to establish and maintain effective working relationships with others.
Ability to communicate effectively, orally and in writing.
Minimum Qualifications Graduation from an accredited four-year college or university with major course work in public or business administration or a related field; and one (1) or more years of experience in office management or professional administrative experience with purchase orders, payroll, invoices, and equipment inventory.
NOTE: Graduation from an accredited four-year college or university with major course work in public or business administration or a related field may be
substituted on a year-for-year basis with four (4) years of experience in office management or professional administrative experience with purchase orders, payroll, invoices, and equipment inventory; for a total of five (5) years or more total years of experience in office management or professional administrative experience with purchase orders, payroll, invoices, and equipment inventory..
Note: Accredited University or College is the recognition from an accrediting agency that an institution maintains a certain level of educational standards. The U.S. Department of Education maintains a database of accrediting agencies it recognizes for schools within the United States.
For a University or College outside the United States, the applicant must provide documentation of accreditation and educational equivalency, which can be accomplished through a credential evaluation service. Applicants with a foreign degree must provide this documentation upon the close of the announcement.
Supplemental Qualifications NOTE: Preference will be given to candidates with the following:
1.) Customer service experience.
2.) Experience with Purchase Orders, Invoices, Payment Processing, and Reconciliation.
3.) Experience with ADP and ETime
4.) Experience preparing for payroll and timesheet management.
5.) Experience with Equipment Inventory Management.
6) Experience with Enterprise One, Oracle or similar financial system
7.) Experience with Human Resource functions, specifically processing employee transactions or functioning as a Personnel Liaison
8) Prior work experience with Local, State, or Federal Government
9) Ability to work on-site in Annapolis, Maryland.
- Medical/Health Insurance Plans
- Open Access Aetna Select HMO-EPO
- Aetna Open Choice PPO
- Dental Insurance
- CIGNA Dental PPO (Buy-Up)
- CIGNA Dental PPO (CORE)
- CIGNA Dental HMO (DHMO)
- Vision Insurance
- Employee Life Insurance
- Term insurance of up to 2 times salary ($100,000 maximum) for employees at no cost.
- Ability to purchase Supplemental & Dependent Life Insurance
- Disability Income Insurance
Pension Plan
- Normal retirement after 30 years of service or Age 60 and 10 years of service or election to enroll in the Employees Retirement Savings Plan.
Deferred Compensation Section 457 Plan
Direct Deposit
Credit Union
Holidays
- Twelve days provided per year, thirteen in general election year
Annual Leave
- Less than 3 years - 13 days
- 3 to less than 15 years - 20 days
- 15 years or more - 26 days
Disability Leave
- Accrual at a rate of 15 days a year
Personal Leave Day, 5 per calendar year
Leave Sharing
Employee Assistance Program
- Free, confidential counseling for employee and family members 4X per year per problem per family member; also counseling on legal and financial issues; assistance in locating childcare and elder care
Flexible Spending Accounts
- Dependent Care Reimbursement
- Health Care Reimbursement
Voluntary Benefits
- Provides you an opportunity to enroll in any or all of the benefits listed below with the convenience of payroll deduction
- Universal Life Insurance with Long Term Care Rider
- United Legal Benefits
01
The supplemental questions are a very important first step in our screening process. Therefore, you are required to accurately and completely respond to each question by providing the information asked in each question. Your responses will be used to initially determine your qualifications and eligibility for this position. DO NOT INDICATE "SEE RESUME" IN RESPONSE TO THE SUPPLEMENTAL QUESTIONS.This response and a lack of detail and explanation in the supplemental questions and in your application may result in failure or disqualification for this position. THIS MEANS YOU WILL BE INELIGIBLE FOR FURTHER CONSIDERATION IN THIS RECRUITMENT PROCESS. Please check "yes" to show that you have read and understand this statement.
02
Have you gradated from an accredited four-year college or university with major course work in public or business administration or a related field?
03
If you have gradated from an accredited four-year college or university what is the major course work of study?
04
Do you possess one (1) or more years experience in office management and professional administrative experience with purchase orders, payroll, invoices, and equipment inventory?
05
Please detail how you possess one (1) or more years experience in office management and professional administrative experience with purchase orders, payroll, invoices, and equipment inventory. Please include employers, positions held, duties performed and length of employment. Do not respond with "See Resume" or copy and paste from your resume. Failing to provide information on each of these items may result in disqualification
06
Note: Graduation from an accredited four-year college or university with major course work in public or business administration or a related field may be substituted on a year-for-year basis with four (4) years of experience in office management or professional administrative experience with purchase orders, payroll, invoices, and equipment inventory; for a total of five (5) years or more total years of experience in office management or professional administrative experience with purchase orders, payroll, invoices, and equipment inventory. Does this substitution apply to you?
07
If the substitution applies to you, please demonstrate and explain how. Provide employer names, dates of service, and duties. Note: 30 credit hours is considered a year of education. Upload transcripts from an accredited college or university if applicable. Note: Experience used to substitute the education, must be in addition to the experience required for the position.
08
Indicate your level of education
- Some of High School
- High School or GED
- One year of college (30 Credit hours)
- Two years of college (60 Credit hours) / Associate's Degree
- Three years of college (90 Credit hours)
- Four years of college (120 credit hours) / Bachelor's Degree
- Masters Degree
- PHD / Doctorate
- None of these
09
*Note: Accredited University or College is the recognition from an accrediting agency that an institution maintains a certain level of educational standards. The U.S. Department of Education maintains a database of accrediting agencies it recognizes for schools within the United States.For a University or College outside the United States, the applicant must provide documentation of accreditation and educational equivalency, which can be accomplished through a credential evaluation service. Applicants with a foreign degree must provide this documentation upon the close of the announcement.Have you attached the appropriate documentation to verify your education?
10
Do you possess customer service experience?
11
Please detail your experience in Customer Service. Note: This work experience MUST be in the work history section of your application. Do not respond with "see resume" or simply copy and paste from your resume. Failing to provide details may result in disqualification.
12
Do you possess experience and proficiency using Enterprise One, Oracle or a similar financial system?
13
Please detail your experience and proficiency. Provide the job title, employer, and dates of service. Note: This work experience MUST be in the work history section of your application. Do not respond with "see resume" or simply copy and paste from your resume. Failing to provide these details may result in disqualification.
14
Do you possess experience with ADP and E-Time?
15
Please detail your experience and proficiency. Provide the job title, employer, and dates of service. Note: This work experience MUST be in the work history section of your application. Do not respond with "see resume" or simply copy and paste from your resume. Failing to provide these details may result in disqualification.
16
Do you have experience preparing for payroll and timesheet management?
17
Please detail your experience. Provide the job title, employer, and dates of service. Note: This work experience MUST be in the work history section of your application. Do not respond with "see resume" or copy and paste from your resume. Failing to provide these details may result in disqualification.
18
Do you have experience with Equipment Inventory Management?
19
Please detail your experience. Provide the job title, employer, and dates of service. Note: This work experience MUST be in the work history section of your application. Do not respond with "see resume" or copy and paste from your resume. Failing to provide these details may result in disqualification.
20
Do you have experience with Human Resource functions, specifically processing employee transactions or functioning as a Personnel Liaison?
21
Please detail your experience. Provide the job title, employer, and dates of service. Note: This work experience MUST be in the work history section of your application. Do not respond with "see resume" or copy and paste from your resume. Failing to provide these details may result in disqualification.
22
Do you have experience with Purchase Orders, Invoices, Payment Processing, and Reconciliation?
23
Please detail your experience. Provide the job title, employer, and dates of service. Note: This work experience MUST be in the work history section of your application. Do not respond with "see resume" or copy and paste from your resume.
24
Prior work experience with Local, State, or Federal Government
- Local Government
- State Government
- Federal Government
- Contractor for a Government
- None of the Above
25
Please detail your Government work experience. Provide Employer Name, Job Title, and Years of Service.
26
Did a county employee refer you? If yes, indicate their name, department and badge/id number. If you weren't referred by an Employee indicate N/A.
27
Do you have the ability to work on-site (Annapolis, Maryland)?
Required Question
