Salary: $75,166.00 - $112,748.00 Annually
Location : City of Anaheim, CA
Job Type: Full Time
Job Number: 2025-00145
Department: Housing & Community Development
Opening Date: 07/09/2025
Closing Date: 7/23/2025 5:00 PM Pacific
Description Management Assistant I $68,178.00 - $102,266.00 Annually
Management Assistant II $75,166.00 - $112,748.00 Annually
The City of Anaheim Housing & Community Development Department is seeking a dedicated and detail-oriented
Management Assistant I/II to support the Affordable Housing Development and Grants and Homeless Initiatives teams. The ideal candidate will perform a range of responsible and varied professional, entry level analytical duties in support of the two divisions and the department.
The Grants and Homeless Initiatives team is seeking at Management Assistant I/II to support assignments such as grant monitoring, technical writing, and program implementation of the City's affordable rental assistance, public services, homeless services, and/or other special needs programs. The Management Assistant I/II will assume responsibility for the administration of program/project activities; assist in policy, procedure, work methods, and budget development; and coordinate assigned activities with other divisions, outside agencies, and the general public. Prior experience reviewing local, state, and federal regulations and providing programmatic support in a local government environment is highly desirable. An ideal candidate will have experience with State (Homeless Housing Assistance and Prevention (HHAP), Encampment ResolutionFunding (ERF), Proposition 47, opioid remediation) funding and federal HUD programs and/or working with monitoring and compliance of federal and/or state grants.
The Affordable Housing Development team is seeking a Management Assistant I/II to support assignments such as coordination, implementation, and monitoring of various affordable housing and grant-funded programs. This position plays a vital support role in assisting with the administration of rental assistance and homeownership programs, preparing and organizing program documentation, maintaining records, tracking compliance and program milestones, collecting and analyzing data, drafting technical documents and reports, and coordinating with internal teams, developers, and community partners to help achieve program goals. Additionally, the Management Assistant will support public outreach efforts, provide logistical assistance for meetings and site visits, and respond to inquiries from program participants and stakeholders.
An Ideal candidate will be well organized, a great communicator, and is passionate about serving the Anaheim community.
The department reserves the option to hire at either Management Assistant level I or II based on candidate qualification, selection process, and needs of the department. Essential Functions The following functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.
Perform a variety of technical, programmatic, administrative and routine staff and analytical duties requiring the application of specific program knowledge and administrative skills in support of a City department, division, program, or function; assume responsibility for specific program area duties; provide assistance in administrative and operating programs as assigned.
Conduct research; prepare, revise, and implement various administrative policies, procedures, rules, and regulations in accordance with sound organizational practices; develop and revise office forms and report formats; establish procedural manuals for assigned areas.
Conduct management studies relating to the activities and operation of the assigned department, office, or program area; conduct the more routine surveys, research, and statistical analysis on administrative, fiscal, and operational issues; collect, compile, and analyze information from various sources on a variety of specialized topics related to programs administered by the position or by management staff; write reports that present and interpret data, identify alternatives, and make and justify recommendations.
Provide staff assistance to management staff; participate in and provide staff support to, a variety of committees and boards; prepare and present staff reports and other correspondence as appropriate and necessary; relieve management staff of administrative work including investigating and answering complaints and providing assistance in resolving operational and administrative problems.
Participate in planning, coordinating, implementing, promoting and overseeing assigned programs, projects, and initiatives; participate in the development and implementation of program goals, objectives, policies, procedures, and priorities; participate in the development and implementation of strategies for the achievement of these goals.
Participate in the identification, planning, development and implementation of new and/or modified programs that would promote and enhance the mission, goals, and objectives of the City; perform the necessary research and analysis to justify the appropriateness of implementing the proposed program/project; prepare presentation materials and background documentation; participate in monitoring project success using appropriate tracking and feedback systems.
Provide assistance in resolving operational and administration problems; identify problem areas and issues; conduct research to find alternative solutions; make recommendations; assist in implementation of recommendations.
Assist in researching, negotiating, and monitoring assigned contracts and agreements with outside suppliers, service providers, leasing agents, and others; prepare specifications and bid packages; review bids and recommend vendor selection for equipment and services; participate in the preparation of contracts; ensure work is performed in compliance with contracts and agreements.
Coordinate assigned services and program/project activities with those of other City programs, functions, departments and staff, boards, committees, and task forces as well as external agencies, groups, and the general public to ensure effective cooperation consistent with optimal efficiency, effectiveness, and economy; coordinate data, resources, and work products as necessary and upon request in support of a productive and positive working environment; participate in representing the assigned area to public and private groups, organizations, and other City groups.
Assist with the budget development process and budget monitoring activities; provide assistance in the development of assigned budget; collect and analyze financial data; review and analyze budget requests and budget changes; make recommendations and obtain final approval for changes; create data tracking and reporting systems; monitor monthly status.
Maintain and monitor assigned accounts; determine appropriate expense allocations; resolve billing payment and reporting discrepancies.
May serve as a primary or secondary contact and liaison for assigned functions and programs with other City departments and staff, the general public, and outside agencies and organizations; assist with and provide support in the negotiation and resolution of sensitive and controversial issues; explain programs, policies, and activities.
May assist in establishing and administering departmental records management processes; establishing effective filing systems.
May plan, direct, coordinate, and review assigned activities and operations of the department including assigned administrative support, technical, and/or programmatic service areas; assign work activities, projects, and programs; review and evaluate work products, methods, and procedures; meet with staff to identify and resolve problems; recommend improvements in work flow, procedures, and use of equipment and forms; implement improvements as approved.
May participate in the selection, training, and evaluation of assigned administrative support personnel; provide or coordinate staff training; work with employees to correct deficiencies; recommend discipline and termination procedures.
Perform related duties as required.
Qualifications Management Assistant I: Experience and Education: One (1) year of routine research, administrative support, or analytical experience, preferably in public administration, is desirable supplemented by a completion of the twelfth grade and college level coursework or specialized training in public administration, business administration, or a related field, a Bachelor's degree is highly desirable. An equivalent combination of experience and education sufficient to perform the essential job functions and provide the required knowledge and abilities is qualifying.
For full qualifications of Management Assistant I, CLICK HERE
Management Assistant II: Experience and Education: Three (3) years of research, administrative support, or analytical experience, preferably in public administration, is desirable supplemented by a completion of the twelfth grade and college level coursework or specialized training in public administration, business administration, or a related field, a Bachelor's degree is highly desirable. An equivalent combination of experience and education sufficient to perform the essential job functions and provide the required knowledge and abilities is qualifying.
For full qualifications of Management Assistant II, Knowledge of: Operational characteristics, services, and activities of assigned program; principles and practices of public administration; principles and practices of program development and administration; work organization and office management principles and practices; standard organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs related to area of assignment; techniques and formulae for administrative, financial, and comparative analyses; methods and techniques of effective technical, administrative, and financial record keeping, report preparation, and presentation; recent developments, research methods, current literature, and sources of information related to assigned programs and service areas; terminology used in area of assignment; principles and practices of budget preparation and administration and grant application and administration principles and practices; principles of business letter writing; federal, state, and local government organizations; modern office procedures, methods, and equipment including computers and various software packages; methods and techniques used in customer service and public relations; English usage, spelling, grammar, and punctuation; pertinent federal, state, and local laws, codes, and regulations; principles of supervision and training may be required for some positions.
Ability to: Perform responsible analytical, programmatic, and administrative duties involving the use of independent judgment and personal initiative; participate in the preparation and administration of assigned budgets; learn methods and techniques of research and operational and administrative analysis; learn to prepare a variety of analytical and financial reports; learn to develop policies, procedures, goals, and objectives; learn to analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals; plan, coordinate, and conduct operational analyses, administrative studies, and special projects; research, compile, analyze, and interpret data; prepare clear, accurate and concise tables, schedules, summaries and other materials in statistical and narrative form; establish and maintain various data collection, record keeping, tracking, filing, and reporting systems; manage multiple projects simultaneously; plan and organize work to meet schedules and time lines; participate in planning, organizing, directing, coordinating, and evaluating assigned programs, projects, events, or technical area; properly interpret and make recommendations in accordance with laws, regulations and policies; understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities; understand, interpret, and apply administrative and departmental policies and procedures as well as pertinent laws, regulations, and ordinances; oversee, direct, coordinate, and participate in the management of a assigned program area; select, train, and evaluate assigned staff may be required for some positions; supervise, organize and review the work of lower level staff may be required for some positions; plan, schedule, and review the work and performance of subordinates may be required for some positions; operate and use modern office equipment including a computer and various software packages; identify and respond to community and organizational issues, concerns, and needs; to requests and inquiries from the general public; work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person; exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports; communicate clearly and concisely, both orally and in writing; and establish and maintain effective working relationships with those contacted in the course of work.
License/Certification Required: Possession of an appropriate, valid driver's license may be required for some positions.
Environmental Conditions: Work is performed primarily in a standard office setting with some travel to different sites.
Physical Conditions: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
Supplemental Information IMPORTANT APPLICATION INFORMATION AND INSTRUCTIONS Applications will be accepted until
Wednesday , July 23, 2025, at 5:00PM . Applicants are encouraged to apply early. Applications will not be accepted after this deadline.
The selection process may consist of a minimum of skills examination and oral interview. This recruitment may create an eligibility list that may be used to fill current and future Management Assistant I vacancies within departments throughout the City of Anaheim.
Candidates must be specific and complete in describing their qualifications for this position. Stating "See Resume" is not an acceptable substitute for a completed application. Failure to state all pertinent information may lead to elimination from competition.
The successful candidate will be required to undergo a reference / background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening). The City of Anaheim utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.
Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communication by any other method.
Equal Opportunity Employer The City of Anaheim offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefits amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked.
To view the current benefits summary, visit: additional information about the City's benefits, visit:
RETIREMENT BENEFITS - The City contracts with the California Public Employees Retirement System (CalPERS) to provide retirement benefits. Retirement formula is based on appointment date and membership status with CalPERS.
Note : Pension contribution limitations are set by CalPERS each calendar year, with compensation limit requirements for Public Employee Pension Reform Act (PEPRA) members and Classic members. Employee contributions will be deposited into a 401(a) account after reaching this limit. Employees with CalPERS membership dates prior to July 1, 1996 are not impacted by these limits.
To view the current limits and additional CalPERS information, visit:
Candidates will be evaluated based on the information provided on both the application and the responses to the following Supplemental Questions. Failure to fully detail all experience or stating experience in response to the Supplemental Questions but not listing the experience in the application, copy/pasting information, or responses referring to your resume may eliminate you from consideration.
- I acknowledge I have read and understood the above information.
02
How many years of experience do you possess which include routine research, administrative support, or analytical experience?
- None
- Less than 1 year
- At least 1 year, less than 2 years
- At least 2 years, less than 3 years
- At least 3 years or more
03
Please describe in detail your experience which include routine research, administrative support, or analytical experience. If none, type N/A.
04
What is your highest level of education completed?
- Did not graduate high school/obtain GED
- Graduated high school or obtained GED
- Some college-level coursework
- Associate degree
- Bachelor's degree
- Graduate degree
05
Please list your degree(s) and major(s). If you did not obtain a degree, please list any relevant college coursework. If none, type N/A.
06
Do you have experience with community engagement activities such as soliciting input for public planning documents and/or presenting new proposed projects?
07
If yes, please state where this experience was obtained and briefly summarize your responsibilities. If no, type "N/A".
08
Do you have any experience monitoring local, state, or federal grants?
09
If yes, please state where you obtained this experience, the grant(s) name and purpose, budget amount, and briefly summarize your responsibilities. If no, type "N/A".
Required Question
