Pioneering trusted medical solutions to improve the lives we touch: Convatec is a global medical products and technologies company, focused on solutions for the management of chronic conditions, with leading positions in Advanced Wound Care, Ostomy Care, Continence Care, and Infusion Care. With more than 10,000 colleagues, we provide our products and services in around 90 countries, united by a promise to be forever caring. Our solutions provide a range of benefits, from infection prevention and protection of at-risk skin, to improved patient outcomes and reduced care costs. Convatec's revenues in 2024 were over $2 billion. The company is a constituent of the FTSE 100 Index (LSE:CTEC). To learn more please visit the Role:
As an Executive Assistant supporting a CELT Member (President to a Business Unit), you will join one of our Business Units' team. You will be responsible for supporting the President and three of his VP's. This support is calendar and scheduling heavy, organizing travel, keeping minutes, organizing meetings, etc.
We are culturally rooted in our core values of caring for people, continually driving innovation and excellence, and earning trust, every day and in everything we do.
Key Duties and Responsibilities: - Plans/organizes and implements events such as meetings, business luncheons or client dinners
- Oversee and maintain office equipment for uninterrupted function, identify and fulfill office supply needs, maintain and manage vendors, and coordinate food delivery as needed
- Arranges travel, accommodation, itineraries, and all correspondence related to arrangements as needed.
- Manages executive schedule and acts as liaison for executive team
- Prepares reports, presentations, and data, as well as maintaining files, records, and correspondence for meetings
- Handles confidential information; organizes and maintains files
- May help plan company events, meetings, and employee team building activities or special projects.
- Answering phone inquiries, directing calls, and providing basic company information
- Also comfortable performing clerical duties, taking memos, maintaining files, and organizing documents. Photocopying, faxing, collating, etc., as needed.
- Creates PO's and chases payments for the team
About You: You're a skilled Executive Administrator so you understand the complexities of managing relationships and activities across a global matrixed organization. You have a combination of excellent written and oral communication skills, the ability to identify areas that need improvement, the initiative to make things happen, and you enjoy being the go-to resource for the team.
Education/Qualifications: - Bachelor's degree in business administration or related field preferred
- Five years' prior experience in senior-level administration, business, management, or related field
- Experience in biotech/life sciences and large/matrixed organizations preferred
- Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars a must. Concur and SAP experience is a plus.
- Able to concentrate on multiple problems/tasks at once
- Excellent time management and prioritization skills
Ready to join us? At Convatec, we're pioneering trusted medical solutions to improve the lives we touch. If you're ready to make a real impact, apply today and help us bring our Forever Caring promise to life.
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Equal opportunities Convatec provides equal employment opportunities for all current employees and applicants for employment. This policy means that no one will be discriminated against because of race, religion, creed, color, national origin, nationality, citizenship, ancestry, sex, age, marital status, physical or mental disability, affectional or sexual orientation, gender identity, military or veteran status, genetic predisposing characteristics or any other basis prohibited by law.
Notice to Agency and Search Firm Representatives Convatec is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any Convatec employee by a third party agency and/or search firm without a valid written and signed search agreement, will become the sole property of Convatec. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you.
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