Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport and infrastructure solutions for the future. If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match.
About Volvo The Volvo Group is one of the world's leading manufacturers of trucks, buses, construction equipment and marine and industrial engines under the leading brands Volvo, Renault Trucks, Mack, UD Trucks, Eicher, SDLG, Terex Trucks, Prevost, Nova Bus, UD Bus and Volvo Penta. We work cross-functionally and globally to exceed our customer's expectations and reach the world class manufacturing level. We have exciting work in front of us, and more on the horizon! The automotive world is changing rapidly and to be part of this big change is an exciting movement.
We are the Heart. We develop and produce heavy-duty diesel engines, transmissions and axles for Volvo Group Brands. In operation since 1961, we are a proud supportive member of the community of Washington County and its surrounding areas.
Position Description The purpose of this position is to support the activities of the Vice President (VP) of Hagerstown Group Trucks Operations. You will collaborate with the VP to creatively problem solve and develop a structure/way of working to meet customer demands, innovate, and continuously improve. This position is also responsible for supporting a safe workplace environment through oversight and management of third-party healthcare providers and is open to special projects that align with the individual's strengths.
Responsibilities Administrative & Organizational Support - Prepare the VP for upcoming activities (meetings, tasks, visitors, travel, etc.).
- Track and discuss the VP's priorities and actions for the upcoming weeks and align on actions/areas where you can support while also ensuring the VP's schedule is organized.
- Own and maintain a systemized way of working for the plant management team.
- Manage a collaboration system that houses meeting notes, agendas, materials, learnings, actions, calendars, etc. for team organization, transparency, and alignment.
- Prepare executive correspondence, presentations and reports.
- Handle confidential information with discretion.
Business Strategy & Structure Planning - Partner with the VP to develop a structure for success.
- Collaborate with the VP to proactively identify plant needs and propose and implement forums, activities, agendas, reviews, etc. to best meet our plant goals.
- Manage the plant management team's progress flow.
- Track decisions needed or made, discussion topics, and outstanding actions; and integrate these items in appropriate forums, at the right time, to drive progress.
- Partner with executive leadership on strategic initiatives and project tracking.
- Assist with the development and monitoring of KPI's and performance dashboards.
- Manage special projects that align with organizational goals.
- Support internal communication efforts related to strategic programs and updates.
Plant Management Team Member - Assist the VP in positively influencing the plant management team culture.
- Lead by example with your character, actions, and behaviors to strengthen and unify the team.
- Collaborate with the plant management team members to contribute to our strategic initiatives and team growth.
- Share your perspective and offer your strengths where you feel they can be applied.
Site Operations & Project Management - Support site wide initiatives and events.
- Help plan and execute and/or manage projects and initiatives assigned to you by the VP. Assist with special functions such as public relations events, executive visits, and employee events.
Competencies and Core Values - Customer focus: Understanding and meeting the needs of customers and addressing the interests and concerns of all organization stakeholders.
- Business acumen: Ability to understand the business' key success factors and challenges, and base decisions/actions from that knowledge.
- Being one step ahead: Ability to anticipate needs and implement solutions. Takes initiative in researching, implementing, and improving systems and processes.
- Integrity: Ability to handle sensitive information with tact, professionalism, and discretion. Taking ownership of your actions as well as the courage to stand up for what you believe in/provide your honest opinion.
- Action oriented: Acting in the absence of specific instructions or in the absence of a specific requirement, taking reasonable risks to achieve results, and persevering when challenged.
- Peer relationships: Building strong work relationships and adjusting to how individuals, organizational units, cultures and functions react.
- Planning & Organization: Developing plans, implementing, and monitoring assignments/projects ensuring timely completion.
- Standing alone: Taking the lead in getting the job done and accepting responsibility for personal actions, costs, and results.
- Teamwork: Building cooperation among individuals and departments, sharing information and resources, and working to achieve group goals and outcomes.
- Flexibility: Performing a wide range of tasks, responding to changes in direction and priorities, and accepting new challenges, responsibilities, and assignments.
- Analytical Skills: Recognizing patterns in data, information, or events, drawing logical conclusions, and making recommendations for action.
Minimum Education and Experience - Bachelor's degree in business, management or related field + 1 year administrative experience OR 5 years executive management administrative support, preferably in a global environment.
- 5 years' experience with all Microsoft Office applications.
- Strong organizational and time management skills
- Executive presence and professional communication
- Ability to anticipate needs and take initiative
- Licensed notary in Maryland preferred.
At the Volvo Group, we strive for a clear, transparent, and straightforward compensation approach, motivating you to contribute to the company's growth. For this position, the base pay is set at $73,000 - $90,000 annually, and where applicable, bonus eligible. The range for this role, as well as final salary offered, is determined by several factors including, but not limited to, geographic location, work-related knowledge, certifications, skills, education, and experience. In addition to these factors, we believe in the importance of pay equity and consider internal equity of our current team members as part of any final offer.
In addition to a solid package of compensation and benefits, plus you will enjoy:
• Competitive medical, dental and vision insurance.
• Generous paid time off.
• Competitive matching retirement savings plans.
• Working environment where your safety, health and wellbeing come first.
• Focus on professional and personal development through Volvo Group University.
• Programs that make today's challenging reality of combining work and personal life easier.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, or status as a protected veteran.
We value your data privacy and therefore do not accept applications via mail.
Who we are and what we believe in We are committed to shaping the future landscape of efficient, safe, and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents across the group's leading brands and entities.
Applying to this job offers you the opportunity to join
Volvo Group . Every day, you will be working with some of the sharpest and most creative brains in our field to be able to leave our society in better shape for the next generation. We are passionate about what we do, and we thrive on teamwork. We are almost 100,000 people united around the world by a culture of care, inclusiveness, and empowerment.
Group Trucks Operations encompasses all production of the Group's manufacturing of Volvo, Renault and Mack trucks, as well as engines and transmissions. We also orchestrate the spare parts distribution for Volvo Group's customers globally and design, operate and optimize logistics and supply chains for all brands. We count 30,000 employees at 30 plants and 50 distribution centers across the globe. Our global footprint offers an opportunity for an international career in a state-of-the-art industrial environment, where continuous improvement is the foundation. As our planet is facing great challenges, we - one of the largest industrial organizations in the world - stand at the forefront of innovation. We are ready to rise to the challenge. Would you like to join us?
Job Category: Administrative & Business Support
Organization: Group Trucks Operations
Travel Required: Occasional Travel
Requisition ID: 23777
View All Jobs Do we share the same aspirations? Every day, Volvo Group products and services ensure that people have food on the table, children arrive safely at school and roads and buildings can be constructed. Looking ahead, we are committed to driving the transition to sustainable and safe transport, mobility and infrastructure solutions toward a net-zero society.
Joining Volvo Group, you will work with some of the world's most iconic brands and be part of a global and leading industrial company that is harnessing automated driving, electromobility and connectivity.
Our people are passionate about what they do, they aim for high performance and thrive on teamwork and learning. Everyday life at Volvo is defined by a climate of support, care and mutual respect.
If you aspire to grow and make an impact, join us on our journey to create a better and more resilient society for the coming generations.
