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Job Title: Executive Assistant to the President, ADHC
Pay Details: The annual base salary range for this position in California is $90,000 to $110,000 per year. The starting pay for the successful candidate depends on various job-related factors, including but not limited to the candidate's geographic location, job-related knowledge, skills, experience, education/training, internal value, peer equity, external market demands, and organizational considerations.
We seek an experienced Executive Assistant to support the President, Anaheim Ducks Hockey Club. This role oversees and manages the flow and exchange of information, streamlines interactions, and facilitates initiatives for the President, ADHC. The Executive Assistant performs administrative duties requiring confidentiality, discretion, tact, diplomacy, sound judgment, and excellent decision-making skills. Success in this role requires a positive attitude, a strong work ethic, outstanding communication and customer skills, high-level project management skills, and close attention to detail
Responsibilities - Work as a team with the President, ADHC to provide administrative, operations, and project/initiative management assistance to support various departments within the organization
- Communicate with members of the NHL League offices and Club teams.
- Perform clerical and administrative tasks, including drafting letters, spreadsheets, memos, invoices, reports, presentations, and other documents for senior staff
- Answer and transfer phone calls, screening when necessary
- Maintain filing systems and records as assigned, including digitally
- Retrieve information as requested from records, email, minutes, and other related documents
- Maintain business calendar for ADHC president collaborating with other supported executives and leadership staff
- Coordinate and schedule meetings, appointments, travel, and accommodations
- Proofread legal documents and generate redlines and final formatted documents
- Receive and transmit invoices from third parties and assist in tracking department expenditures
- Gather and analyze data housed in internal and external databases as requested
- Draft internal and external communication and correspondence on behalf of the President, ADHC
- Collaborate with other Executive Assistants to successfully coordinate projects and schedules
- Provide administrative support to the ADHC General Counsel including subpoena requests and other administrative matters
- Prepare agendas and schedules for meetings
- Prepare and submit expense reports
- Participate in special projects
- Maintain the highest quality service standards working with internal/external partners
- Maintain professionalism and strict confidentiality with all materials
- Perform other related duties as assigned
Skills - Bachelor's degree in a related field preferred
- Minimum 10 years of experience in an administrative role, preferably supporting a high-level executive
- Excellent verbal and written communication skills
- Excellent interpersonal and customer service skills
- Excellent organizational skills and attention to detail
- Extremely proficient in Microsoft Office Suite or related software with the ability to learn new or updated software
- Basic understanding of clerical procedures and systems such as recordkeeping and filing
- Able to work independently
- Able to work nights, weekends and holidays in accordance with game schedule and other team events
Knowledge, Skills, and Experience Education - Bachelor's Degree
Experience Required - 10+ Year
This position is on-site.
KP2025
Company: Anaheim Ducks Hockey Club, LLC
Our Commitment: We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and team members without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, medical condition or any protected category prohibited by local, state or federal laws. We are firm believers that diversity and inclusion among our team members are critical to our success, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!
