Salary : $76,070.28 - $92,446.08 Annually
Location : Hillsboro, OR
Job Type: Full Time Regular
Job Number: 25/26-044-HOUS-01
Department: Housing Services
Opening Date: 07/19/2025
Closing Date: 8/3/2025 11:59 PM Pacific
FLSA: Exempt
THE POSITION The Washington County Department of Housing Services is recruiting for a truly exceptional
Executive Assistan t to join our team!
The Executive Assistant contributes to the Department of Housing Service's mission of creating pathways out of homelessness, promoting housing stability, and investing in affordable communities for Washington County and our residents by providing administrative support to the Director of Housing Services and supporting various administrative work on behalf of the entire department. This position also communicates to various departments including the County Administrative Office and Support Services.
The ideal candidate has strong skills in verbal and written communications, file management, organization, customer service, development and maintenance of spread sheets and reminder systems, and ability to work independently with a high degree of professionalism.
This position may be eligible for a hybrid work schedule after initial onboarding and is subject to department need. The Department of Housing (including the Housing Authority of Washington County) is an innovative organization responsible for rent assistance, affordable housing development, and homeless services programming across our community. We are a dynamic team that highly values a culture of equity, diverse perspectives, and life experiences. We embrace collaboration, work-life balance, and a supportive workplace environment, and are passionate about the work we do to serve and support our diverse community. For more information, please
Check Out Our Award-Winning Benefits & Wellness Program on the "Benefits" tab above! ESSENTIAL JOB DUTIES Some of the key duties of this position include:
- Strategically manages the Executive Director's calendar by anticipating needs, gathering relevant materials, and monitoring work streams. Manages other calendars and coordinates and schedules various appointments, meetings, events, and conferences. Work can include extensive scheduling with County Administrative Office, Chair of Board of County Commissioners, and various Commissioners, Metro, Governor's Office, Housing Authority Board of Directors, and various other jurisdictional staff.
- Provides confidential administrative support to Executive Director; completes a variety of assignments of a sensitive nature. This includes but is not limited to agenda management and note taking for the Executive Team Meeting and Management Team Meeting. Often handles confidential and strategic information.
- In partnership with broader administrative team, provides overarching leadership for department-wide administrative functions including but not limited to office management, liaison duties and functions, space planning, building security, and other related duties.
- Supports department-wide events including but not limited to All Staff Meetings, celebratory events, and others as needed.
- Provides administrative support for various department planning and work tracking processes.
- Drafts and edits various documents and talking points.
Classification descriptions are typically written broadly. To review the required knowledge, skills and abilities for this classification (position), please use this link:
MINIMUM QUALIFICATIONS Education and Experience:
- A Bachelor's Degree in Public or Business Administration, English, Communications, or a related field, AND four (4) years of administrative and office management experience providing confidential support to an executive office. OR
- An associate degree in Public or Business Administration, English, Communications or a related field, AND six (6) years of administrative and office management experience providing confidential support to an executive office. OR
- Eight (8) years of administrative and office management experience providing confidential support to an executive office.
Additional Licenses, Certificates, Physical Abilities, and Specialty Requirements:
- Must pass a criminal background check, post-offer.
Please be clear and specific in the applicable sections of the employment application about how your background is relevant. This information must also be consistent with your supplemental question responses.
Please note: Answers to the supplemental questions are typically evaluated separately from your application. SUPPLEMENTAL INFORMATION SUPPLEMENTAL INFORMATION:
Our Commitment to You: We are committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on their relative knowledge, skills, and abilities. Washington County values a culture of equity, diverse perspectives, and life experiences. Our organization embraces innovation, collaboration and work-life harmony. We offer job stability, a comprehensive benefits package, and an opportunity to serve and support our diverse community. We are an equal opportunity employer with a commitment to diversity and an inclusive workforce. Women, minorities, veterans, and people with disabilities are encouraged to apply.
Selection Process: - Apply today! In lieu of a resume, you are required to complete and submit an online application, which will be used to screen for minimum qualifications (MQs) and to determine starting pay in accordance with the provision of the Oregon Equal Pay Act.
- MQ Review: HR will screen applications for MQs after the posting closes on August 3, 2025.
- Subject Matter Expert (SME) Review: Depending on the number of applicants that meet MQs, a SME panel may perform an in-depth evaluation of your application materials, including your responses to the supplemental questions. This process will begin after August 10, 2025.
- Panel Interview(s): Our goal is to schedule panel interviews with candidates who successfully pass the SME review as soon as possible.
- Conditional Offer of Appointment: Human Resources will conduct a salary analysis for the successful candidate(s) and extend an offer of appointment.
- Post-Offer Check: The successful candidate(s) will undergo background and reference checks.
- Start Date: A start date will be determined after all conditions of employment have been met.
Please note: This recruitment may be used to fill future full-time and part-time vacancies in the same classification, or job family, that may become available within the next six-month period.
Department of Motor Vehicle Records (DMV) Requirement Driving a motorized vehicle is an essential function of this position. Successful applicants must possess a valid driver's license and an acceptable driving record. To review the Driver's License and Record Policy for Washington County and instructions for submitting appropriate DMV documentation, please use this link: .
Veterans' Preference If you are a Veteran and would like to be considered for a Veterans' preference for this recruitment, please review instructions using this link: Veteran's Preference Points.
Accommodation under the Americans with Disabilities Act Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or e-mail: least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.
Status of Your Application You will be advised by e-mail of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email. If you "opt out" or "unsubscribe" of email notification from notices in NEOGOV it will impact our ability to communicate with you about job postings.
Questions (?) Regarding This Recruitment Gregory Garabedian, Talent Acquisition Business Partner
Additional Resources: New to GovernmentJobs.com?
- Visit for a comprehensive, step-by-step guide on the application process.
- For technical support, contact Government Jobs' Live Application Support at 855-524-5627.
Management, Administrative and Professional Personnel System (MAPPS) - FLSA exempt employees are paid on a salaried basis. The premise of salaried/exempt employment is that established compensation recognizes the time and effort needed to accomplish all assigned job duties. Job responsibilities may require work outside of the employee's standard work week or a work week in excess of 40 hours.
For more information on the MAPPS policy, please review the specific document using this link:
This position is not represented under a collective bargaining agreement.
Regular and limited duration full-time employees working 30 hours or more per week are eligible for benefits beginning on the first of the month following employment.
Part-time regular, variable hour, and temporary positions are not eligible for medical, dental, and vision benefits. Check Out Our Award-Winning Benefits & Wellness Program! Washington County values your dedication to lead the future of our community through public service. Our total compensation package, which is comprised of more than just your annual salary, was built to show our commitment to the physical and financial health and wellbeing of you and your family. Your total compensation package includes a comprehensive benefits program with
medical, dental, and vision coverage at up to 95% employer paid ! Other benefits you'll enjoy as part of your total compensation package include:
- Paid Time Off - 11 paid holidays including one floating holiday, 12 vacation days for new employees (accrual rates increase based on length of service), AND up to 96 hours of sick leave per year (unused sick leave accumulates from year to year without limit to provide pay and security if needed).
- Wellness Program - Washington County has been named one of Oregon's Healthiest Employers by the Portland Business Journal for the past 7 years. We are proud to receive this award and will continue to make your health and wellbeing a priority by providing resources and support to help you and your family live and work well. Resources include smoking cessation, weight management, and stress management classes (online or telephonic with a personal health coach); discounts on gym memberships, fitness activities, and sports tickets; and Health & Wellness events and onsite flu shot clinics.
- Alternative Care Coverage
- Health Care and Dependent Care Flexible Spending Accounts (FSAs)
- Employee Assistance Program (EAP)
- Life and Disability Insurance (both County-provided and voluntary)
- Oregon Public Employees Retirement System (PERS) - 6% PERS Pick-up
- 457b Deferred Compensation Plan
- Emergency Travel Assistance
- Bike lockers and repair stations
- A charitable giving program
- Oregon College Savings Plan
To learn more about our Benefits and Wellness program and view our current benefits guide, plan summaries, and premium rates, click here Already have medical, dental, and vision coverage? No problem! Full-time employees who choose to waive medical, dental, and vision coverage will receive a $125 monthly contribution into a tax-free Health Reimbursement Arrangement (HRA) VEBA account, which can be used to reimburse you for qualified out-of-pocket medical care costs, such as copays, deductibles, and prescription drugs. HRA accounts offer many benefits including significant tax savings, and no annual "use it or lose it" requirement. Proof of other creditable coverage is required.
01
How many years of experience do you have in administrative support work?
- Four but less than six years experience
- Six but less than eight years experience
- Eight of more years experience
02
How many years of experience do you have working in Housing or public service?
- No experience
- Less than two years experience
- More than two years but less than four years experience
- More than four years but less than six years experience
- More than six years experience
03
SUBJECT MATTER EXPERT REVIEW : The following supplemental questionnaire will be used to assist us in determining if you possess the knowledge, skills, and abilities to succeed in this position. Your responses to the questions will be evaluated and scored by a panel of subject matter experts. Your total score for this examination will affect your placement on the eligible list (a list of candidates eligible for interviews). The higher the score, which includes any applicable veterans' preference points, the higher the ranking on the eligible list. Generally, top 6 - 8 candidates are referred for each vacancy starting with the top ranked candidates.
We want to hear your authentic voice and original answers. Plagiarism in any form may result in lower scores and/or candidate removal from a recruitment. The County defines plagiarism as presenting the work of others as your own. Examples include copying work, using AI-generated text, and receiving assistance from others.
Instructions & Helpful Tips - Answer each question carefully and accurately in the space provided. Unless otherwise instructed, ONLY the answers included in the space provided will be considered.
- Make sure your responses are clear, concise, and complete. Your responses should also reflect what is documented in the education and work experience sections of your employment application.
- If a question consists of multiple parts, answer each part separately.
- Provide examples! Examples should be relevant to this position and question, and can be from your formal education, work experience (paid, internship, volunteer), and/or training, unless otherwise indicated in the question.
- When describing a process or procedure, make sure to clearly describe your duties and responsibilities.
- Minimize the use of jargon, abbreviations, and acronyms.
- Each question is scored separately, so do not combine answers or refer to your answer from a different question.
- Before submitting your application, proofread your answers including grammar and spelling.
- Failure to follow the instructions may result in an incomplete application and removal from consideration.
By selecting yes below, you are indicating that you have read and understood the information provided, and agree to the above instructions. If you have any questions, please contact the assigned Talent Acquisition Business Partner or email
04
In approximately 250 - 300 words, please explain your experience supporting organizational leadership including scheduling, handling confidential information and assisting in day to day operations.
05
In approximately 250 - 300, please describe your level of familiarity with Microsoft Outlook calendaring. In particular, detail your experience with calendar management as a calendar delegate and coordinating meetings with large groups.
Required Question
