Salary: $99,860.80 - $129,729.60 Annually
Location : 1111 SW 2nd Ave. Portland, OR
Job Type: Regular
Job Number: 2025-00646
Bureau: Portland Police Bureau
Opening Date: 08/04/2025
Closing Date: 8/18/2025 11:59 PM Pacific
The Position Job Appointment: Full time, regular
Work Schedule: Monday - Friday, 8am-5pm. Alternate schedule may be available. Occasional after-hours work may be required for emergencies or to support critical projects.
Work Location: This position will report to 1111 SW 2nd Ave. Portland, Oregon. This is a supervisor position. Beginning April 2025 all manager and supervisor positions will be expected to report to their worksites full time. Remote workdays remain an option, to accommodate travel, or occasionally focus on major work projects.
Benefits: Please check our benefit tab for an overview of benefit for this position.
Language Pay Premium Eligible: This position is or may be eligible for for qualifying employees.
Application Material: Please click APPLY to submit your application via the City of Portland's online portal. You will need respond to the supplemental questions and attach a resume.
Position Summary The Administrative Supervisor is a key leader within the Portland Police Bureau, supporting bureau leadership, ensuring operational efficiency, and advancing administrative processes. This role oversees a team of administrative professionals, guiding the development and implementation of systems that improve workflow, address operational challenges, and drive strategic improvements.
In addition, the Administrative Supervisor handles complex, sensitive, and highly confidential matters on behalf of the Chief of Police and command staff, exercising discretion, independent judgment, and timely decision-making on critical issues.
This is a highly visible leadership position that thrives in a fast-paced, evolving environment, requiring adaptability, strong organizational skills, and a proactive approach to problem-solving.
Other key responsibilities include: - Representing bureau leadership in meetings that demand a high level of confidentiality and discretion.
- Providing high-level administrative support to the Chief of Police and senior leadership.
- Serving as the primary bureau liaison with elected officials and their staff.
- Overseeing the coordination of bureau ceremonies, events, and managing advisory council support functions.
- Handling confidential documents, reports, agreements, and correspondence, ensuring accuracy, completeness, and adherence to strict deadlines.
Who you are: - Excellent Communicator: A effective communicator to who is proficient verbally and in writing, utilizing confidentiality when needed.
- Organized: Able to work on a multitude of tasks and understand/react to various situations in a fast-paced work environment.
- Problem Solver: You can identify problems early and utilize active listening and effective communication skills to find resolutions.
- Results Driven: You hit the ground running with a focus on finishing tasks in a timely, accurate and professional manner.
Questions? Jaclyn Snyder, Senior Recruiter Bureau of Human Resources
To Qualify The following minimum qualifications are required for this position: - Experience providing executive level administrative support.
- Experience supervising and/or leading administrative personnel, including training, coaching, planning and directing work, and evaluating performance.
- Experience organizing and prioritizing tasks, meeting deadlines, and navigating challenging situations with professionalism and composure.
- Experience exercising independent judgment, discretion, and confidentiality when handling sensitive matters.
- Ability to evaluate work processes and recommend and implement improvements.
- Ability to establish and maintain highly effective working relationships with bureau managers, staff, consultants, vendors, customers, and others encountered in the course of work.
Applicants must also : - Successfully pass an in-depth background investigation.
- Obtain LEDS certification and become proficient with the bureau's record management system within three (3) months of hire.
- Possess A valid State Driver's License and acceptable driving record at the time of appointment.
The Recruitment Process STEP 1: Apply online between Monday, August 4, 2025 - Monday, August 18, 2025 Required Application Materials: - Resume
- Answer to the Supplemental Questions (click on the Questions tab to preview the questions)
Optional Application Materials: - Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.)
We have recently updated our veteran preference process. Starting March 3rd, 2025 If you made the eligible list and met the eligibility to receive veteran preference, you will no longer need to submit veteran documents for future recruitments.
If you need to update or remove your veteran preference for a specific recruitment or from your master profile, please contact the recruiter listed in the job announcement.
Application Tips: - Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
- Your resume should support the details described in your responses to the supplemental questions.
- How We Determine Pay : The City of Portland is covered by the . Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all your relevant experience.
- Do not attach materials not requested.
- All completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
- All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted.
- You can use AI tools to assist with your job application, but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting; instead, use AI to generate ideas and then tailor them to reflect your own experiences and skills.
Step 2: Minimum Qualification Evaluation: Week of August 18, 2025 - An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%.
- Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
- You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the for complete information.
- Additional evaluation may be required prior to establishment of the eligible list and/or final selection.
Step 3: Establishment of Eligible List: Week of August 25, 2025 - Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.
Step 4: Selection (Interview): September - Hiring bureau will review and select candidates to interview.
Step 5: Offer of Employment: October Step 6: Start Date: TBD - A start date will be determined after all conditions of employment have been met.
*Timeline is approximate and subject to change* Additional Information Click here for additional information regarding the following: - Veteran Preference
- ADA, Pregnancy, and Religious Accommodations
- Work Status
- Equal Employment Opportunity
A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to
- Health Care (Medical, Vision and Dental)
- Carrot Fertility
- Wellness Benefits
- Life Insurance
- Long-term disability coverage to eligible employees and their families.
- Employee Assistance Plan
- Flexible Spending Accounts
- Retirement
- Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer
- Family Medical Leave
- City Paid Parental Leave
AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status.
01
Thank you for your interest in joining the team at the City of Portland. We sincerely value your time and hope to make your application experience as positive as possible. The following supplemental questions are an important step to assist us in determining if you have the minimum qualifications to succeed in the posted vacancy.
Write specific and unique responses to each question. Answering "No", to any of the Yes/No questions or answering an essay question with the following "See resume", or entering "N/A" for any of the minimum qualifications listed in the "To Qualify" section may eliminate you from further consideration.
Note: If you are requesting veterans' preference, please be sure to upload a copy of your DD214 and/or Veteran's administration letter stating your disability. Veteran's preference documentation must be submitted by the closing time of this announcement. Have you read and understood all the information listed above? - Yes
- No - If you have any questions, please contact the recruiter on the announcement.
02
Where did you first learn about this job opportunity? (If on a website or job board, please specify which one)
03
The City of Portland receives public records requests at times. Please indicate which response you find appropriate:(Answer will not disqualify you from the process)
- My application was submitted with the understanding that the City of Portland would keep the information confidential and would only disclose the information if ordered to do so. I would not have submitted this application without the promise of confidentiality.
- You may release my application; I am waiving confidentiality.
04
Do you have experience providing executive level administrative support?
05
Provide a
detailed example(s) of your experience providing executive level administrative support.
In your response, include details which clearly reflect how you meet this minimum qualification. Such as:
- Examples of when you used the knowledge skill or ability.
- Role you served in (professional, internship, volunteer).
- Skills, training, transferable skills or lived experience you have that will help you in this area.
- Total years of experience applying the knowledge, skill, or ability.
06
Do you have experience supervising and/or leading administrative personnel, including training, coaching, planning and directing work, and evaluating performance?
07
Provide a
detailed example(s) of your experience supervising and/or leading administrative personnel, including training, coaching, planning and directing work, and evaluating performance.
In your response, include details which clearly reflect how you meet this minimum qualification. Such as:
- Examples of when you used the knowledge skill or ability.
- Role you served in (professional, internship, volunteer).
- Skills, training, transferable skills or lived experience you have that will help you in this area.
- Total years of experience applying the knowledge, skill, or ability.
08
Do you have experience organizing and prioritizing tasks, meeting deadlines, and navigating challenging situations with professionalism and composure?
09
Provide a
detailed example(s) of your experience organizing and prioritizing tasks, meeting deadlines, and navigating challenging situations with professionalism and composure.
In your response, include details which clearly reflect how you meet this minimum qualification. Such as:
- Examples of when you used the knowledge skill or ability.
- Role you served in (professional, internship, volunteer).
- Skills, training, transferable skills or lived experience you have that will help you in this area.
- Total years of experience applying the knowledge, skill, or ability.
10
Do you have experience exercising independent judgment, discretion, and confidentiality when handling sensitive matters?
11
Provide a
detailed example(s) of your experience exercising independent judgment, discretion, and confidentiality when handling sensitive matters.
In your response, include details which clearly reflect how you meet this minimum qualification. Such as:
- Examples of when you used the knowledge skill or ability.
- Role you served in (professional, internship, volunteer).
- Skills, training, transferable skills or lived experience you have that will help you in this area.
- Total years of experience applying the knowledge, skill, or ability.
12
Do you have the ability to evaluate work processes and recommend and implement improvements?
13
Provide a
detailed example(s) of your ability to evaluate work processes and recommend and implement improvements.
In your response, include details which clearly reflect how you meet this minimum qualification. Such as:
- Examples of when you used the knowledge skill or ability.
- Role you served in (professional, internship, volunteer).
- Skills, training, transferable skills or lived experience you have that will help you in this area.
- Total years of experience applying the knowledge, skill, or ability.
14
Do you have the ability to establish and maintain highly effective working relationships with bureau managers, staff, consultants, vendors, customers, and others encountered in the course of work?
15
Provide a
detailed example(s) of your ability to establish and maintain highly effective working relationships with bureau managers, staff, consultants, vendors, customers, and others encountered in the course of work.
In your response, include details which clearly reflect how you meet this minimum qualification. Such as:
- Examples of when you used the knowledge skill or ability.
- Role you served in (professional, internship, volunteer).
- Skills, training, transferable skills or lived experience you have that will help you in this area.
- Total years of experience applying the knowledge, skill, or ability.
Required Question
