Salary : $95,555.20 - $128,077.25 Annually
Location : San Jacinto, CA
Job Type: Full-time
Job Number: 25/26-0001
Department: City Clerk's Office
Opening Date: 07/31/2025
Closing Date: 8/15/2025 12:00 AM Pacific
Summary/Objective Deputy City Clerk Salary: $45.9486/hour - $61.5756/hour ($95,573.09 - $128,077.25 annually) Recruitment Open July 31, 2025 and Close August 15, 2025 Summary/Objective The Deputy City Clerk assists the City Clerk in the administration and coordination of official city records, legislative processes, public meetings, and elections. This position supports transparency, compliance with local and state laws, and efficient public service. The Deputy City Clerk may act on behalf of the City Clerk in their absence.
Examples of Duties Essential functions of the job include, but are not limited to, the following: The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the following essential functions:
- Assists with the preparation of the City Council's meetings and agendas, including set up of equipment and breakdown of equipment.
- Records minutes of meetings; prepares documents, agreements, contracts, resolutions and ordinances for appropriate signatures, including proclamations and certificates.
- Prepares documents and agreements, contracts as appropriate.
- Assists in the production, routing, indexing and maintenance of all official municipal documents and records, including ordinances, resolutions and legislative actions; assists with the City's Laserfiche records management and retention program.
- Responds to requests for research and information from the City Council, City Manager, staff, the media and the public regarding City codes, ordinances and established policies and procedures.
- Assists the City Clerk in his/her role as the City Elections Official; assists in the compliance with state laws related to municipal elections; assists candidates concerning campaign financing requirements.
- Prepares and files legal notices, records documents, receives and processes claims and a variety of other activities as assigned.
- Responds to public records requests in a timely manner.
- Assists the City Clerk with all filing requirements for the financial disclosure statements regarding the Conflict of Interest Code from local officials and designated employees.
- Attests to agreements and certifies copies as appropriate in absence of the City Clerk.
- Administers oath of office to new officials/employees in the absence of the City Clerk.
- Processes public claims for damages with PERMA (third-party joint powers authority).
- Assists with updates to the City Clerk and City Council pages of City's website.
- Serve as acting City Clerk in the absence of the City Clerk.
- Performs other related duties as assigned.
Supervisory Responsibility This position may direct or oversee the Records Administrative Assistant position in the City Clerk's absence.
Typical Qualifications Qualification Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education and Experience: - A Bachelor's degree in Business, Public Administration, Records Management, or related field.
- Three (3) years of increasingly responsible clerical or administrative experience, preferably within an Office of the City Clerk, municipal government or other public service organizations with emphasis in records management.
- Good computer skills, including common office software applications, specifically proficient in Microsoft Office Suite, especially Word and Excel. Optical imaging and/or audio recording equipment experience.
Licenses/Certifications: - Possession of California Notary Public Commission Certification within 1 year from date of hire is required.
- Certified Municipal Clerk (CMC) designation is highly desirable.
Condition of Employment Must possess and maintain a valid California Driver's License and maintain a clean driving record for insurability through the City of San Jacinto. Failure to maintain license/insurability will result in disciplinary procedures including suspension without pay, demotion, and/or termination without Administrative or Judicial appeal.
Expected Hours of Work/Work Schedule Monday - Thursday 7:00 AM - 6:00 PM (4x10 work week). Regular, monthly evening work is required for City Council meetings. Occasional weekend work may be required as job duties demand.
Travel Regular, local travel is expected for this position. Possible out-of-town travel for conferences, workshops, and various training opportunities.
Supplemental Information Work Authorization/Security Clearance Must complete post-offer/pre-employment Department of Justice finger printing and background screening. Work authorization as required by the U.S. Citizenship and Immigration Services is mandatory within three business days of hire.
Disaster Service Worker Requirements Under California Government Code Sections 3100 - 3109, public employees are designated as disaster service workers. The term "public employees" includes all persons employed by the state or any county, city, state agency, or public district. Disaster service workers are required to participate in such disaster service activities as may be assigned to them by their employer or by law.
Pre-Employment All employment offers are contingent upon successful completion of a pre-employment physical exam, a criminal background investigation which includes finger printing and a pre-employment physical and drug/alcohol test.
RECRUITMENT TIMELINE Due to high volume of calls, we may not be able to respond to all inquiries. Please refer to the following timeline and if you have additional questions, please email
August 18 - 21 - Initial Screening
September 8 - 11 - Panel Interview (in person)
Final Interview (in person) date will be announced after passing Panel Interview. Screening Notice: Applications listing duties copied directly from this job posting or job descriptions without contextualizing personal experience will not advance in the process. Original documentation of your skills is required to evaluate candidacy.
City of San Jacinto provides a comprehensive benefit program. Benefits associated with this position include:
- Medical Insurance coverage up to $3,000.00/mo for employees and eligible dependents. Rates are age-based
- Dental and Vision Insurance - City pay month premium for employees and eligible dependents
- HRA Medical Reimbursement - City reimburse employees for eligible expenses up to $2,000.00 per fiscal year. If hospitalized, employees are eligible for an additional $2,000.00 per fiscal year
- Life Insurance - City pay up to $150,000.00 based on annual salary
- Accidental Death & Dismemberment - City pay up to $150,000.00 based on annual salary
- Public Employees Retirement System (PERS)
- Vacation Leave - 120 hours accrued annually
- Sick Leave - 96 hours accrued annually
- Management Leave - 96 hours accrued annually
- City contribution to a 401(a) plan up to 2% of employee annual salary.
- 13 paid holidays (11 holidays, 2 floating holidays)
- Credit Union
- Employee Assistance Program
- Tuition Reimbursement for job related degree or course up to $7,500.00 per fiscal year. Tuition pool may be used for Student Loan Reimbursements of up to $250.00 per month.
- The City does not participate in the Social Security program, except for the mandatory 1.45% Medicare contribution for all regular positions.
- Public Employees Retirement System (PERS) - 2% @ 55 for employees who are considered a "classic " member of Cal PERS or a current member of another California public retirement system who is hired on or after January 1, 2013;
- Public Employees Retirement System (PERS) - 2% @ 62 for an employee who becomes a "new " member of Cal PERS for the first time on or after January 1, 2013 (and who was not a member of another California public retirement system prior to that date.)
01
Please select the highest level of education you possess.
- High School, GED, or equivalent.
- Training or Certification
- Some College
- Associates
- Bachelors
- Masters or above.
02
Please indicate the field of study of your degree(s). Answer N/A if you do not have a degree.
03
Do you have a valid California Driver License?
04
How many years of clerical or administrative experience do you have? Your application should reflect your response.
- None
- Less than 6 months
- 6 months - 1 year
- 1 - 3 years
- 3 - 5 years
- More than 5 years
05
Do you have prior experience working in an Office of the City Clerk, municipal government or other public service organizations?
06
If you answered 'No' to Question 5, write N/A. If you answered 'Yes' to Question 5, please list the name of the employers you have prior experience with and indicate your role. Your employment application should reflect your list. Please note that "See Resume" or "See Application" will be considered an incomplete response for this question and your application will be considered incomplete.
07
Do you currently possess a California Notary Public Commission Certification?
- Yes
- No
- No, but I have the ability to obtain the certification within one (1) year from date of hire.
08
Have you received your Certified Municipal Clerk (CMC) designation?
- Yes
- No
- No, but I have the ability to earn the designation.
09
Can you briefly tell us why you are interested in the Deputy City Clerk position with City of San Jacinto?
Required Question
