Job Description Chubb is seeking a motivated and experienced
Executive Assistant to provide support to the two Executive Vice Presidents, the Head of North America HR and the Head of Global Talent Acquisition and select of their direct reports. The ideal candidate will have prior experience supporting senior leaders, possess exceptional organizational skills, demonstrate a strong service orientation, and maintain a professional demeanor while contributing to a positive workplace culture. Success in this role will involve delivering consistent support to multiple stakeholders with customization as time and capacity allow.
This role will report directly to the Executive Vice President, Head of North America HR and will be based in Philadelphia, PA, with a required in-office presence of four days per week. Key Responsibilities: - Provide administrative support, including managing calendars, scheduling meetings, appointments, and travel arrangements for the leaders and their respective teams. This may involve organizing meetings, conference calls, webinars, and other events with multiple participants, as well as technology set-up, troubleshooting, and preparing agendas and materials for pre- and post-meeting distribution.
- Process expense reports, invoices and other financial documentation as required leveraging Concur, Coupa BuyNow and DocuSign.
- Monitor time-sensitive deadlines to assist the HR Leaders in managing competing priorities. Proactively identify opportunities to enhance process efficiency.
- Assist in planning and supporting HR events and employee engagement initiatives in the several offices.
- Maintain organizational charts and distribution lists for efficient communication.
- Provide administrative support for special projects as assigned.
Qualifications Education and Experience: - Minimum of 10 years of administrative experience is required.
- Associates or Bachelors degree in Human Resources or a related field is preferred.
- General knowledge of human resources concepts, practices, policies, and procedures is a plus.
Competencies/Technical Skills: - Strong organizational skills with the ability to manage competing and oftentimes ambiguous and shifting priorities in a fast-paced, dynamic environment.
- Excellent problem-solving skills and attention to detail; ability to prioritize tasks to meet requirements and deadlines.
- Ability to build and maintain collaborative relationships across functions and levels within the organization, contributing positively to multiple teams.
- Self-motivated individual with the initiative to anticipate needs and the capability to work both independently and collaboratively with minimal supervision.
- Strong verbal and written communication skills, demonstrating sound judgment, discretion, and confidentiality with sensitive information.
- Advanced proficiency in Microsoft Office, particularly in creating and editing spreadsheets and presentation materials.
About Us Chubb is a world leader in insurance. With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance, and life insurance to a diverse group of clients. The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally.
At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religious creed, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, medical condition, genetic information, military and veteran status, age, and pregnancy or any other characteristic protected by law. Performance and qualifications are the only basis upon which we hire, assign, promote, compensate, develop and retain employees. Chubb prohibits all unlawful discrimination, harassment and retaliation against any individual who reports discrimination or harassment.
