Title: Senior Executive Assistant
Company: Ipsen Biopharmaceuticals Inc.
About Ipsen: Ipsen is a mid-sized global biopharmaceutical company with a focus on transformative medicines in three therapeutic areas: Oncology, Rare Disease and Neuroscience. Supported by nearly 100 years of development experience, with global hubs in the U.S., France and the U.K, we tackle areas of high unmet medical need through research and innovation.
Our passionate teams in more than 40 countries are focused on what matters and endeavor every day to bring medicines to patients in 88 countries. We build a workplace that champions human-centric leadership and fosters a culture of collaboration, excellence and impact. At Ipsen, every individual is empowered to be their true selves, grow and thrive alongside the company's success. Join us on our journey towards sustainable growth, creating real impact on patients and society!
For more information, visit us at and follow our latest news on
LinkedIn and
Instagram .
Job Description: Ipsen is a dynamic and growing global specialty-driven biopharmaceutical company focused on innovation and specialty care.
We aim to make a sustainable difference by significantly improving patients' health and quality of life and providing them with effective therapeutic solutions for unmet medical needs through differentiated and innovative medicines in Oncology, Neurosciences and Rare Diseases.
The patient is at the heart of everything we do, and we also care for our employees because they are the ambassadors who truly make the difference. We attract and develop bold, agile, entrepreneurial individuals who take full ownership of their decisions; leaders drawn by a purpose to make a direct impact through their work in people's lives.
We offer employees a wealth of fulfilling challenges & growth opportunities, and the chance to contribute within a fast-moving organisation, an organisation that is genuinely game-changing.
As
Senior Executive Assistant to Executive Leadership Team member, you will provide a high quality, comprehensive, accurate and timely administrative support to the EVP.
You will have responsibility for all administrative and logistical functions and ensuring a professional interface, seamless communication and optimal coordination of activities on their behalf. Main Responsibilities: - Diary Management : Efficiently manage the executive's calendar, scheduling meetings, appointments, and ensuring there are no conflicts.
- Travel & Expenses : Coordinate travel arrangements, including booking flights, accommodations, and transportation. Handle expense reports and reimbursements.
- Meeting Coordination : Organize and prepare for meetings, including setting agendas, taking minutes, and following up on action items
- Purchase Orders, Budget & Contract Management : Raise and track purchase orders & contracts, ensuring timely processing and adherence to budget and compliance constraints.
- Offsite Meetings & Events : Plan and organize offsite meetings, team-building events, and other corporate functions.
- Communication : Act as a liaison between the executive and internal/external stakeholders, ensuring clear and timely communication.
- Team support : support other team members, including the Head of Operations/Chief of Staff and function or asset teams, by coordinating activities, sharing information, and ensuring smooth operations across the board.
- Document Management : Maintain and organize important documents, files, and records, ensuring they are easily accessible.
- Collaboration : Work closely with other assistants and team members to ensure smooth operations and effective teamwork.
In order to be considered for this role you must have:
- 10 years minimum experience as an EA supporting Senior VP level
- Pharma experience ideal but not essential
- Proactively supporting and driving the organisation's and executive's objectives, goals and KPIs
- Ability to work autonomously and in harmony with the team
- Project Management knowledge: planning, organising and prioritisation skills coupled with tact, diplomacy and discretion
- Finance/budget knowledge
- Ability to manage multiple tasks and deliver against deadlines
- Confidence and drive with approachable and enthusiastic manner
- English fluency.
#LI-HYBRID
IPSEN is an equal opportunity employer that strictly prohibits unlawful discrimination. We recruit, employ, train, compensate, and promote without regard to an individual's race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, mental/physical disability, medical condition, marital status, veteran status, or any other characteristic protected by law.
