Classification: Exempt
Job Family: Operations
Reports to: Director, Information Technology and Digital Strategy
Job Description Summary: OBJECTIVE/OVERALL RESPONSIBILITIES
Join our Institute's IT department as an IT Project Manager and help us gracefully navigate our exciting IT landscape! You'll take the lead in initiating, planning, executing, and seamlessly transitioning a variety of IT initiatives and projects into ongoing operations. Your thoughtful guidance will ensure projects meet their goals, stay on track, and truly support our organizational aspirations. We're looking for someone who loves to connect the dots between technical needs and our strategic vision, fostering a collaborative spirit and embracing the ever-evolving world of technology within our biomedical research institute.
CHARACTERISTIC DUTIES - Thoughtful Project Leadership:
- Steer projects through their entire lifecycle, from gathering initial needs to guiding development, overseeing testing, and ensuring smooth integration into daily operations.
- Thoughtfully bring together all the necessary information to craft comprehensive project plans, including clear aims, achievable milestones, budget management, engaging stakeholder strategies, transparent communication, and well-considered plans for operationalizing outcomes.
- Ensure every project requirement is fully understood and genuinely captured from our wonderful stakeholders across research labs, IT, HR, and other departments.
- Proactively nurture project scope, timelines, and budgets, kindly identifying and navigating challenges while openly communicating progress and potential shifts to our IT leadership team and relevant partners.
- Navigating Technology with Insight:
- Facilitate meaningful technical discussions among our talented subject matter experts, bringing a practical understanding of various technologies to the table.
- Help project teams gracefully navigate complex IT landscapes, including our blend of on-premises and co-location systems, exploring exciting cloud platforms, integrating AI solutions, and working with essential enterprise systems like Workday, Adaptive Planning, or JAGGAER One.
- Cultivate a deep understanding of the technical nuances and implications of project choices to lovingly guide and empower our technical teams.
- Collaborative Connection & Engagement:
- Cultivate a wonderfully collaborative environment, connecting effectively with diverse teams (researchers, IT specialists, HR, etc.) in our hybrid work setting.
- Articulate project objectives and vision with clarity and warmth to all project teams and stakeholders.
- Serve as a central point for project communications, ensuring open and timely information sharing.
- Be a strong yet compassionate leader, supporting teammates in embracing challenges and nurturing a positive, inclusive team dynamic.
- Embracing Growth & Innovation:
- Work with agile principles, using tools like Trello, Slack, Zoom, and Miro to encourage seamless teamwork and efficient project flows.
- Learn from our existing best practices and enthusiastically suggest and help implement new tools, approaches, or ideas that enhance our project management journey.
- Show a genuine curiosity and adaptability in embracing new technologies and evolving operational environments.
- Shared Responsibilities:
- Thoughtfully follow established IT service management processes and procedures.
- Ensure projects align with IT security policies and procedures.
- Perform other related duties as assigned by the Director of Information Technology and Digital Strategy, contributing where needed to our collective success.
- Other duties, as assigned.
QUALIFICATIONS: - Bachelor's degree in Information Technology, Project Management, Computer Science, or a related field; we welcome candidates with equivalent practical experience.
- 3 years of dedicated IT project management experience , with a clear history of successfully guiding diverse technology projects.
- A proven ability to lead and inspire cross-functional project teams, guiding them to success without direct managerial responsibility.
- A strong grasp of project management methodologies and frameworks, particularly a comfort with agile principles .
- Familiarity with modern collaboration and productivity tools (e.g., Trello, Slack, Zoom, Miro).
- A demonstrable understanding of current IT technologies and operating environments, including hybrid infrastructures (on-premises, co-location), cloud platforms, and emerging areas like AI.
- Experience with projects involving enterprise systems such as HRIS (e.g., Workday), financial planning (e.g., Adaptive Planning), or procurement (e.g., JAGGAER One) is a wonderful bonus.
- Exceptional collaboration, communication, and interpersonal skills, with the ability to connect authentically with both technical and non-technical stakeholders at all levels.
- A proactive and insightful approach to identifying and gently resolving bottlenecks, and a strong ability to thoughtfully manage risks.
- Highly organized, self-motivated, and comfortable charting your own course and priorities within project scope.
- A genuine eagerness to learn, grow, and contribute positively to our non-profit organizational culture.
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