Posting Details AA/EEO Statement
AA/EEO Statement: Lane Community College is an Affirmative Action / Equal Opportunity / Veteran / Disabled Employer embracing equity, inclusion and accessibility. We encourage a safe and hospitable environment for historically marginalized populations including women, BIPOC, Latinx, LGBTQ+ individuals, veterans, and candidates and employees living with disabilities.
Veterans Statement Lane actively recruits veterans and those with disabilities for all positions. For accommodations and questions call
541-463-5586 .
- Veterans, please fax, e-mail, mail or deliver your documentation (DD214/DD215/letter of disability) to Human Resources; Jill Deneault, , 541-463-3970
- Lane Community College ensures that all documentation submitted to HR will remain confidential.
Position Information:
Posting Number: 250060
Job Title: Executive Assistant to the President and Board of Education
Applicant Notification: Lane Community College, a comprehensive community college in beautiful Eugene, Oregon, has begun the search for the Executive Assistant to the President and Board of Education.
Search Information - Lane uses a redacted application for screening Minimum Qualifications. Please complete the online application in its entirety. See our FAQs for more details.
- Provide all documents as requested.
- A resume may not take the place of any one section of the application.
- Transcripts are required for this position at the time of application. See instructions below.
- Incomplete applications will not be considered.
Location: Main Campus
Classification: Management Support
Position Type: Management
Anticipated Start Date: Upon Hire
Salary/Wage: Annual
Salary/Wage Range: Starting Salary Range $72,094 to $81,096 Annual (Management Grade 14)
Salary/Compensation Statement: - New hires may only be placed as high as step four ($81,096) due to internal equity. The application is used to determine the initial salary placement for selected candidates. All employment and education history will be considered. The full range for the position is $72,094 - $106.717.
- Our Management Benefits package includes a generous contribution toward medical, dental and vision insurance, long-term disability as well as paid sick leave and vacation time.
- Lane Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program . Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.
- You may also view our Management Working Agreement online.
Grant Statement: Working Schedule: - Full-time; Variable work hours based upon department needs; weekends, evenings and travel may be required. Attend all Board Meetings.
- Generally Monday - Friday, 8:00 am - 5:00 pm.
FLSA: Exempt
Position Status: Permanent
Full/Part: Full-Time
Annual Schedule: 260 Day (12 Month)
Annual Schedule Details: Quicklink for Posting: TEXT
Posting Date: 07/31/2025
Closing Date: 09/14/2025
Applicant Pool: No
Open Until Filled: No
Required QUALIFICATIONS
Required Education: Bachelor's degree, from an accredited institution.
Required Experience: Four (4) years of progressively responsible executive or senior-level administrative support experience.
Licensure or Certification Requirements Conditions of Employment: - Successful applicants are required to complete a criminal background check. Infractions do not necessarily disqualify a candidate, and will be evaluated on a case-by-case basis. See our FAQs for more detail.
- Must work and reside in the state of Oregon at the time their work is being performed.
Preferred QUALIFICATIONS
Preferred Education Master's Degree, from an accredited institution, in a field related to assignment.
Preferred Experience Depth, breadth, and variety of experience in the following:
- A higher education setting.
- Working in an executive environment.
- Managing the work of others.
- Working with a Board of Executives.
Language Statement Bilingual/Multicultural Statement: Inclusiveness, diversity, and equity are integral to Lane's commitment to excellence in education and our commitment to student and community engagement. We welcome applicants who bring a diversity of identity, culture, experience, perspective, multilingual skills, and thought. We encourage applications from candidates that identify with groups that are historically underrepresented in higher education.
Equivalency Statement: We want to find the best candidate for the job, and that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you do not believe you meet every one of the qualifications described. You are also encouraged to address in the optional Supplemental Question how your professional and lived experience, scholarship, teaching, mentorship and/or service will contribute to the Lane mission of transforming lives through learning.
Position Purpose: This position plans and directs all administrative and operational activities for the President and Board of Education. Organize and prioritize critical issues and required information for the President to facilitate efficient decision-making. Act as a point of contact or gatekeeper to the President and Board of Education and other stakeholders. Serve as senior staff to the President and Board of Education and report directly to the President on a wide variety of administrative and executive duties involving the President's Office and its priorities
Essential Functions: - Models service excellence in interactions with students, college employees, and community members.
- Assists the President and Board with daily operations.
- Manage the President's calendar; plan attendance and travel arrangements for the President; assist in the planning and organization of college meetings and events.
- Compose correspondence for the President which requires access to confidential information, bargaining materials, evaluations, grievances, legal, and harassment issues.
- Attend and record highly confidential meetings with employees, senior administrators, and the board of education.
- Maintain college contracts and agreements, including President's employment contract and legal services agreement.
- Liaison to the Board of Education on matters as delegated by the President. Work in collaboration with the administration as a liaison to the Board of Education
- Prepare and/or contribute to the preparation of reports, proposals, briefings, and presentations, responses on institutional issues.
- Handle questions, concerns, issues, and requests on the President's and Board's behalf.
- Support the execution of college-wide projects undertaken by the President and Board of Education.
- Research and provide responses to various internal and external requests for information.
- Respond to requests from the media and refer to President, PIO, or appropriate administrator.
- Analyze budget and project expenses of the President's Office and Board of Education.
- Maintain current paper and electronic files and archived records for the President and Board of Education office.
- Plan, design, and organize meetings of the Board of Education.
- Provide follow-up on action items resulting from board activities and decisions.
- Produce templates, flyers, presentations, and forms.
- Works collaboratively with other Management Support staff and provides backup as needed.
- Ensure the implementation of the College's Affirmative Action and Equal Employment Opportunities concerning policies, goals, and timetables in assigned areas. Ensure staff development on diversity, inclusive climate, and respectful learning and working environment issues.
- Problem solve and manage sensitive information with appropriate awareness of FERPA standards; maintain confidentiality and sensitivity to the privacy needs of students.
- Other duties as assigned by the President
Equity and Inclusion - Demonstrate Lane Community College's core value of social justice by ensuring equity and inclusion skills such as respect, inclusiveness, reflecting, and valuing of cultural and personal differences. These are the basis of employee and student interpersonal communications and relationships and are applied to all position responsibilities.
- Duties are carried out respectfully, regardless of age, color, disability, gender, gender identity or expression, social class, marital status, national origin, race, ethnicity, religion, sexual orientation, veteran's status, nationality, age, language, origin or employment status.
- Must demonstrate an active concern for meeting the needs of students, staff, and the public.
- Actively assist with ADA compliance in conjunction with Human Resources and the Center for Accessible Resources departments; support appropriate access for persons with disabilities in order to provide for the success of students and staff; mentor and role model cultural competency for persons with disabilities.
Supervision Statement: Reports directly to the President.
Physical Demands/Working Environment: This position works indoors and is exposed to usual office working conditions that includes office noises and interruptions, such as printers, telephones, and visitors. This position requires that an employee be able to sit or stand for extended periods of time; perform cognitive and psychometric work for more than six (6) hours a day. Work may require transporting materials up to sixty (60) pounds. Work safely.
Knowledge Skills and Abilities: Expected Competencies - Analytical Thinking
- Building Relationships
- Change Advocate
- Teamwork
- Customer Service
- Process Improvement
- Supervision and Leadership
- Strategic Project Management
- Knowledge of instructional design, delivery, and learning theory
Knowledge of and Skill in: - Office organization, administrative support functions, project management, and coordination.
- Excellent written and verbal communication skills.
- Well-developed interpersonal skills in working with colleagues and the public.
- Public relations.
- Skill in creating a professional and welcoming environment from which to represent the office of the President.
- Highly developed skill in accurately recording various confidential meetings and interviews.
- Advanced use of Microsoft Office and Google Suite products.
Ability to: - Work in a fast-paced, ever-changing environment.
- Meet short-term deadlines.
- Manage multiple complex problems.
- Quickly gain a working knowledge of organizational policies and procedures.
- Multi-task, prioritize, and maintain a flexible schedule.
- Work independently and as a part of a team.
- Work efficiently and accurately under pressure of deadlines and with multiple interruptions.
- Interpret and explain complex policies and procedures to managers, staff, students, and the general public.
- Work with a diverse population.
- Provide professional and customer-focused support and communication to myriad populations, manage and coordinate projects, programs and events.
- Understand and carry out Lane Community College's commitment to student success, lifelong learning, and the needs of students, staff and the public.
- Understand and carry out Lane Community College's mission and strategic agendas including College Learning Outcomes, cultural competency, and diversity.
- Provide support to employees working to meet accreditation standards through evaluation and assessment of student outcomes.
Applicant Instructions: Applicant Instructions - Lane uses a redacted application for screening Minimum Qualifications. Incomplete applications will not be considered. All fields in the application must be completed, including employment dates, work hours, and detailed job duties. See our FAQs for more details.
- The CV/Resume may not take the place of any one section in the application.
Required Documents To be considered a candidate for this position, all of the following must be included in the application package:
- Online Application - Complete and submit online via the applicant portal.
- Resume - Comprehensive of experience, education and accomplishments.
- Cover Letter - Clearly detailing how you meet the qualifications for the position.
- Transcripts - See instructions below.
If applicable: DD214 - Veterans, please fax, email, mail or deliver your documentation (DD214/DD215/letter of disability) to Human Resources at Lane Community College; Jill Deneault, , 541-463-3196, Fax: 541-463-3970
Additional Documents and Letters of reference are not accepted.
Questions? - For assistance with the online application call 541-463-5586
- For position questions contact Jill Deneault, , 541-463-3196
How to monitor your application - Enter into your Safe Senders list. Notifications will be sent toward the end of the search process.
- Visit your Employment Opportunities account. The main page will show your status in the search.
Positions close at 9:00 pm PST.
Transcript Instructions: Transcripts are Required Attach under "Optional Document", fax, email, deliver or mail to:
Lane Community College
Human Resource
Posting #250060 Attn: Jill Deneault
4000 E 30th Ave
Building #3/ 1st Floor
Eugene, OR 97405
Fax: (541) 463-3970
Email:
Union Association: Managers Working Agreement
