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EXECUTIVE ASSISTANT

InstantServe LLC • Full-time • Sunnyvale, CA, United States • 3d ago

Job Title: Executive Assistant/ Full Time/Onsite
*Urgent Hiring
Location : Sunnyvale, CA
Lead complex and fast paced schedules and priorities for the executive and other members as needed
Build successful relationships internally and externally with board members, customers, partners, executives, suppliers, and employees
Organize and schedule an array of meetings and events (on-site, virtual, and hybrid), including both internal and external with employees, customers, partners, etc. across multiple time zones, (including event, catering, facilities, and transportation management when needed)
Lead all aspects of executive travel both international and domestic efficiently and accurately
Manage administrative processes including: subscriptions, memberships, external speaking opportunities, procurement, shipping, accounts payable, expense reporting, etc.
Manage special projects including presentation preparation, supporting NICS-wide initiatives, space planning, distribution list management, etc.
Support and prepare organization-wide communications
Partner with other executive assistants to ensure close alignment and connectivity across the NICS and CommScope executive team
Required Qualifications For Consideration:

Minimum of 5+ years of executive administrative experience with high attention to detail, organizational skills, and processes
Experience working with executives that have a heavy travel and meeting schedule.
Experience with event planning
Experience with Microsoft applications and virtual meeting tools, expense reporting, travel management, purchasing tools, etc.
Strong verbal and written communication skills with the ability to communicate clearly and effectively with senior leaders and external partners at all levels
Ability to efficiently and effectively multitask, prioritize incoming requests appropriately, and manage conflicting priorities
A high degree of discretion and a strong commitment to confidentiality

You Will Excite Us If You Have:

Public company experience
Bachelor's Degree
Experience in the telecom/tech industry

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