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Executive Assistant III

Della Infotech, Inc. • Woodland Hills, CA, United States • 21h ago

Job Description:

Currently seeking an accomplished Executive Assistant to support a C-level Executive in the company located in the Santa Monica Office. The ideal candidate will be professional, friendly and have experience supporting a C-level Executive or high-net-worth individual/high-profile celebrity.
Manage a complex and frequently fluctuating calendar, including scheduling meetings, coordinating calls - both domestic and international, prioritizing urgent needs
Book complex and frequent travel - international, domestic, and private charter - as well as prepare itineraries
Prepare and submit expenses on a timely basis
Type dictated emails or other documents as requested on behalf of Executive for distribution
Interact with Senior Corporate Executives, staff, artists, and high-level visitors in person, by telephone or email
Assist with organizing meetings and event planning
Personal assistant duties

Skills:

Minimum 5 years Executive Assistant experience; preferably in entertainment, music, or finance
Competency to troubleshoot iMac, iPhone/iPad, and Microsoft Office (Outlook)
Excellent written and verbal communication skills
Proven sense of urgency, respond to emails/text messages in a timely manner
Proficiency in Outlook scheduling, Zoom, Teams and WebEx Meetings
Exceptional organizational and time management skills
Resourceful: significant experience in providing hands-on research and assistance
Professional and proactive
Foreign language skills a plus

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