About Laude
Laude Institute is a nonprofit research organization built by and for computer scientists who ship. We back impact-driven researchers turning breakthrough ideas into open-weight models, open-source infrastructure, and real-world tools. Our goal is to accelerate the most important research and get it into people's hands faster.
We are funded by individual technologists and anchored by a $100M commitment from Andy Konwinski. Our community includes researchers from the most advanced labs in the world.
Role Summary
We are seeking a highly organized and proactive Executive Administrator to serve as the backbone of our executive operations. This role combines high-level administrative support with coordination of workplace operations and events. From managing complex calendars and travel to executing internal and external events, this position is critical to ensuring our leadership team operates efficiently and effectively.
This is a full-time, in-office position at the center of a fast-moving organization poised for impact.
Key Responsibilities
Executive Support

Manage executive calendars, including scheduling, prioritization, and follow-ups
Coordinate meeting logistics, confirm participants and locations
Book all travel for executives, including flights, hotels, and transportation, while maintaining updated itineraries
Track and manage executive travel expense reporting and reimbursements
Serve as point-of-contact for general administrative needs across the executive team

Event Coordination

Plan and manage logistics for internal quarterly off-sites, holiday parties and other team events
Support visiting researchers, guests, and speakers
Assist with external event logistics

Workplace Operations

Oversee day-to-day office operations to maintain a professional, welcoming environment
Coordinate with vendors, building management, and service providers
Manage office supplies, equipment, and facilities needs
Assist with onboarding and workspace setup for new hires

Required Qualifications

Proven experience in Executive Assistant, administrative support or similar roles.
Strong organizational skills with ability to manage multiple priorities
Proficiency in Google Workspace; experience with expense tracking systems like Ramp is a plus
Customer service mindset with attention to detail
Event planning experience preferred

What We're Looking For

Positive attitude and proactive approach to problem-solving
Strong interpersonal skills and professional demeanor
Ability to maintain confidentiality and exercise good judgment
Flexibility to adapt to changing priorities and deadlines
Hands-on approach to workplace management
Ability to work independently and take initiative
Occasional early morning, evening, or weekend availability for events
Full-time in-office presence required
Occasional travel for offsite events

Why Join Us?

Work with luminaries in the field of CS research
Salary range: $100,000-$140,000
Comprehensive health, dental, vision, and life insurance
401(k)
Unlimited PTO
Paid parental leave

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