Job Description
Coherent Aerospace & Defense is seeking a dynamic and detail-oriented Executive Administrative Partner to support our Aerospace & Defense Business Group. Join our elite team of employees working on groundbreaking optics and laser products for Aerospace and Defense. If you're passionate about pushing the boundaries of technology and delivering exceptional solutions, we want to hear from you!
This dynamic position requires excellent organizational and project management skills, attention to detail, critical thinking skills, and the ability to thrive in a fast-paced environment with a high degree of confidentiality due to sensitive proprietary information. The successful candidate will have a can-do attitude, be highly adaptable to a wide range of projects and tasks, and demonstrate professionalism and courtesy with all employees, customers, partners and external contacts.
Primary Duties & Responsibilities

Lead and drive projects, including across the A&D organization
Develop agendas, reports, and other documents to support organizational objectives
Plan offsite meetings and other departmental events
Develop and document business processes in collaboration with key stakeholders
Capture meeting minutes, action items and follow up with assignees to completion
Schedule appointments, plan meetings, and maintain complex and changing calendars, while working through scheduling roadblocks
Coordinate travel arrangements, manage and reconcile expense reports
Draft and deliver organizational communications
Maintain organizational charts and email distribution lists
Manage and coordinate equipment, software, and other office issues as necessary
Generate reports and participate in special projects
Support various leaders on ad hoc projects

Education & Experience

Minimum 5-10+ yr. experience supporting SVP+ Level
Bachelor's Degree or equivalent
Experience handling confidential materials

Skills and Attributes

Highly organized with exceptional communication skills and ability to manage a variety of high priority projects from multiple management and professional levels
Highly proactive, takes ownership to anticipate needs and adept at managing-up and downstream to ensure deliverables are met timely and accurately
Trustworthy with demonstrated ability to exhibit a high degree of confidentiality and integrity and exercise excellent judgment at all times
Ability to manage high-level administrative tasks while also leveraging project management skills to support strategic initiatives
Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment with limited supervision
Strong computer and technology skills, including Microsoft Office 365. Advanced Teams, Outlook calendar management, Excel, PowerPoint, and SharePoint experience preferred
Interest and ability to leverage AI tools to improve efficiency and productivity
Positive can-do attitude with professional demeanor and soft skills
Excellent verbal and written communication skills, including the ability to communicate with all levels of the organization
Attention to detail
Flexibility to work outside of normal business hours as dictated by business needs
Must be able to travel

Working Conditions

This position is onsite
May require occasional off-site meetings or travel
Regular use of a computer and other office equipment is necessary
Interaction with team members and external contacts is a regular part of the job
May require occasional overtime and flexibility in work hours to accommodate the executive's needs

Physical Requirements

Sitting for extended periods while working on a computer or conducting meetings.
Use of hands and fingers for typing, writing, and handling documents.
Occasional lifting of objects or materials up to 15 pounds for administrative tasks.

Safety Requirements
All employees are required to follow the site EHS procedures and Coherent Corp. Corporate EHS standards.
Quality and Environmental Responsibilities
Depending on location, this position may be responsible for the execution and maintenance of the ISO 9000, 9001, 14001 and/or other applicable standards that may apply to the relevant roles and responsibilities within the Quality Management System and Environmental Management System.
Culture Commitment
Ensure adherence to company's values (ICARE) in all aspects of your position at Coherent Corp.:
I ntegrity - Create an Environment of Trust
C ollaboration - Innovate Through the Sharing of Ideas
A ccountability - Own the Process and the Outcome
R espect - Recognize the Value in Everyone
E nthusiasm - Find a Sense of Purpose in Work
Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.
To conform to U.S. Government export regulations (ITAR), applicant must be a U.S. person, lawful permanent resident of the U.S., protected individual as defined by 8. U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State."
If you need assistance or an accommodation due to a disability, you may contact us at
About Us
Coherent is a global leader in lasers, engineered materials and networking components. We are a vertically integrated manufacturing company that develops innovative products for diversified applications in the industrial, optical communications, military, life sciences, semiconductor equipment, and consumer markets. Coherent provides a comprehensive career development platform within an environment that challenges employees to perform at their best, while rewarding excellence and hard-work through a competitive compensation program. It's an exciting opportunity to work for a company that offers stability, longevity and growth. Come Join Us!
Note to recruiters and employment agencies: We will not pay for unsolicited resumes from recruiters and employment agencies unless we have a signed agreement and have required assistance, in writing, for a specific opening.
About the Team
II-VI Aerospace & Defense is a high technology company, offering careers in offices and campuses in California, Colorado, Florida, Pennsylvania, and Ohio. We work with emerging technology in areas of atmospheric sensing and imaging, adaptive optics, optical communications, coherent beam combining, and numerical performance analysis of atmospheric optics systems. II-VI A&D has recently been awarded several new government contracts and we are offering opportunities to leverage your technical experience and interpersonal skills for something more than a simple paycheck. If this sounds like the type of environment you are seeking at this point in your career, and if your background meets these qualifications, please apply. We will offer a competitive salary and benefits. Since II-VI A&D is a rapidly expanding organization, it means that significant opportunities exists for career advancement and professional development.

II-VI Aerospace & Defense

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