The Executive Assistant will provide high-level administrative and operational support to the Vice President of Sales & Marketing in a dynamic, results-driven environment. This role ensures that the VP can focus on strategic priorities by managing complex scheduling, communications, reporting, and event coordination. The Executive Assistant will act as a trusted partner, anticipating needs, maintaining confidentiality, and enabling operational efficiency across the Sales & Marketing function.
Primary Duties and Responsibilities

Executive Support & Coordination
- Manage complex calendars, appointments, and travel arrangements (domestic and international).
- Screen, prioritize, and respond to communications on behalf of the VP.
- Draft, edit, and prepare correspondence, presentations, and reports.
- Organize and maintain confidential records and files.
Meeting & Event Management
- Coordinate internal and external meetings, including preparing agendas, briefing materials, and tracking follow-up actions.
- Support logistics and planning for major events such as customer engagements, sales meetings, and industry conferences.
- Liaise with internal teams and external partners to ensure seamless execution.
Business Support
- Assist with the preparation of sales reports, dashboards, and performance updates.
- Conduct research and compile data for strategic initiatives.
- Maintain tracking systems for contracts, projects, and key action items.
Operational Excellence
- Identify and implement process improvements to increase efficiency.
- Manage expense reports, budget tracking, and vendor invoicing for the VP's office.
- Ensure timely completion of deliverables by following up with stakeholders and coordinating priorities.

Qualifications

7+ years of executive assistant experience, including at least 3 years supporting senior executives in a large corporate environment.
Proven ability to manage complex schedules, competing priorities, and tight deadlines.
Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word); familiarity with ERP systems such as SAP preferred.
Strong written and verbal communication skills.
High degree of professionalism, discretion, and confidentiality.
Problem-solving ability with a proactive and anticipatory approach.
Experience in manufacturing, industrial, or B2B sales/marketing environments preferred.

Key Competencies

Organization & Prioritization - Handles multiple high-priority tasks with accuracy and efficiency.
Relationship Management - Builds trust and maintains positive working relationships with internal teams, customers, and external partners.
Proactive Mindset - Anticipates needs and takes initiative rather than reacting.
Discretion - Exercises sound judgment and protects sensitive information.
Business Savvy - Understands the sales and marketing function and its impact on business results.

Gerdau Ameristeel Corporation

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