Salary: $82,190.00 - $127,384.00 Annually
Location : Athens, GA
Job Type: Appointed
Job Number: 2025-7040
Department: Mayor
Division: Clerk of Commission
Opening Date: 07/23/2025
Purpose & Job Related Requirements
First review of applications will be held on August 25, 2025
REPORTS TO: Mayor and Commission
FLSA STATUS: Exempt - Executive
CLASSIFICATION: Regular Non-merit; Appointed Official
PAY GRADE: 5000
SAFETY SENSITIVE: No
Purpose of Job
The purpose of this job is responsible to serving in an official capacity as Custodian of the County Seal, records, documents, processing of contracts, and adherence to ordinances, including (but not limited to) Open Records Act (O.C.G.A. 50-18-70 to 50-18-76) and Open Meetings Act (O.C.G.A. 50-14-1 to 50-14-6). This position also provides administrative/technical expertise that directly supports the Mayor, Commission, and Manager. Duties and responsibilities include, but are not limited to, maintaining all official records of Mayor and Commission meetings and related actions; coordinating the preparation of the agenda for Mayor and Commission meetings; recording minutes at Mayor and Commission meetings; performing administrative duties for the office; and performing additional tasks as assigned.
Job Related Requirements
WORK SCHEDULE: Monday - Friday 8:00 am - 5:00 pm; some evenings, attendance required at Mayor and Commission meetings
May be required to work on religious holidays.
Regular and predictable attendance is required.
Must work cooperatively with others.
When requirements include vehicle operation, responsible for the safety, readiness and operation of the vehicle and must abide by ACC's safe driving policy.
Minimum Training & Experience Required to Perform Essential Job Functions
Bachelor's degree in management, public administration, or a related field with three years of local government administrative experience required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
Two years of supervisory experience is required.
Must possess a valid driver's license.
Must be able to obtain Georgia Municipal Clerk's certification within 24 months of hire.
Must possess or be able to obtain Notary Public.
Essential Duties, Responsibilities
The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Supervises and evaluates assigned staff, handles and addresses employee concerns, directs work assignments, counsels and disciplines employees when necessary, and completes employee performance appraisals.
Schedules and attends all Mayor and Commission meetings and work sessions; maintains official minutes and records of related actions.
Drafts and finalizes the agenda for meetings of the Mayor and Commission based on information gathered from the Mayor, Manager, Attorney, department directors, and constitutional officers.
Serves with the Mayor, Mayor Pro Tem, Attorney, and Manager as a member of the agenda setting team.
Oversees the preparation of notebooks for meetings of the Mayor and Commission, collects reports and other information from the Mayor, Manager, Attorney, department directors, and constitutional officers to be included in notebooks.
Provides information regarding agenda deadlines, Commission actions, adopted ordinances, and approved policies and procedures.
Serves as a liaison to the general public regarding actions and adopted policies of the Mayor and Commission and other activities, services, and functions of the Unified Government.
Composes, types, and edits Mayor and Commission meeting agendas and minutes.
Coordinates with the Office of the Attorney to prepare and/or obtain necessary ordinances, resolutions, local legislation, and legal opinions for the meetings of the Mayor and Commission.
Maintains custody of the County seal, attests the signature of the Mayor and places official seal of the county to signed documents, verifies or receives signatures of appropriate personnel for County documents, and notarizes when necessary.
Certifies adopted ordinances and resolutions and presents them to the Mayor for approval; notifies the Commission of vetoed ordinances.
Presents ordinances and resolutions to the Mayor for approval; attests adopted ordinances; notifies the Commission of vetoed ordinances.
Attests the signature of the Mayor on deeds, contracts, and other documents; coordinates their distribution to Unified Government departments.
Oversees the resolution of citizen complaints and work orders; maintains related files and documents.
Performs administrative duties regarding appointments to Unified Government boards, commissions, and authorities which include maintaining related membership files, monitoring the schedule of terms, coordinating the advertising, and interviewing of candidates for appointment.
Assists the Office of the Attorney with the maintenance of the Unified Government official codebook.
Reviews legislation, laws, and journal articles relating to open records, open meetings, and other issues affecting department operations; assists in developing procedures to comply with related laws.
Maintains and affixes the official seal of the Unified Government of Athens-Clarke County, Georgia.
Performs general secretarial duties such as answering and forwarding telephone calls; typing correspondence and other materials; assisting the general public and Unified Government employees; preparing and processing purchasing, budgeting, and personnel records; and copying materials.
Performs other related duties as required.
Knowledge, Skills, and Abilities
Knowledge of the principles, practices, procedures, operations, organization, and functions of all Unified Government departments.
Knowledge of legal practices, policies, and procedures as necessary in the completion of daily responsibilities.
Knowledge of the development and administration of operations and staff plans and objectives for the expedience and effectiveness of the specific duties of the position.
Knowledge of all applicable laws, ordinances, policies, standards, and regulations pertaining to the specific duties and responsibilities of the job.
Knowledge of resources for keeping informed of any changes in policy, methods, operations, and budgetary and equipment needs, etc. as they pertain to office and personnel operations and activities.
Knowledge of and proficient with computers.
Knowledge of Unified Government laws, ordinances, policies and procedures, and applicable federal and state laws.
Ability to deal effectively with organizational, management, human relations, and technical subjects.
Ability to interact effectively with the public, elected officials, and staff.
Ability to utilize standard word processing software programs.
Ability to develop and administer policies, procedures, plans, and activities and to monitor the performance of subordinates against measured, established goals.
Ability to develop and implement long-term goals for the department in order to promote effectiveness and efficiency.
Ability to effectively communicate and interact with subordinates, management, employees, news media, members of the general public, and all other groups involved in the activities of the Unified Government.
Ability to compose, edit, and type minutes, agendas, correspondence, reports, and other materials.
Ability to assemble information and make written reports and documents in a concise, clear, and effective manner.
Ability to use independent judgement and discretion in managing subordinates including the handling of emergency situations, determining and deciding upon procedures to be implemented, setting priorities, maintaining standards, and resolving problems.
Ability to comprehend, interpret, and apply regulations, procedures, and related information.
Ability to handle the required mathematical and statistical calculations.
Ability to read, understand, and interpret personnel and financial reports and related materials.
Ability to operate standard office equipment such as a typewriter, telephone, copier, and calculator.
Ability to operate a computer terminal as well as recording equipment and the timing light in the Commission chamber.
Supplemental Information
(ADA) MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS
PHYSICAL REQUIREMENTS: Must be physically able to operate a variety of machinery and equipment including a telephone, typewriter, computer terminal and printer, calculator, meeting recorder, and timing light. Must be able to use body members to work, move, or carry objects or materials. This position requires: walking, standing, bending, stooping, pushing, pulling, lifting, fingering, grasping, feeling, seeing, talking, hearing, and repetitive motions. Must be able to exert up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently. Physical demand requirements are at levels of those of light work.
DATA CONCEPTION: Requires the ability to compare and/or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.
INTERPERSONAL COMMUNICATION: Requires the ability to hear, speak and/or signal people to convey or exchange information. Includes giving assignments and/or directions to co-workers.
LANGUAGE ABILITY: Requires the ability to read a variety of commission and board reports, ordinances, laws, resolutions, deeds and contracts, administrative reports, and records and informational documentation, directions, instructions, and methods and procedures. Requires the ability to prepare Mayor and Commission agendas and minutes, work orders, correspondence, budgeting, purchasing, and personnel reports and forms using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style. Requires the ability to speak to people with poise, voice control, and confidence.
INTELLIGENCE: Requires the ability to learn and understand basic principles and techniques, to acquire and be able to expound on knowledge of topics related to primary occupation, and to make independent judgments.
VERBAL APTITUDE: Requires the ability to record and deliver information, to explain procedures, and to follow oral and written instructions. Must be able to communicate effectively and efficiently in a variety of administrative, technical, or professional languages including legal terminology.
NUMERICAL APTITUDE: Requires the ability to utilize mathematical formulas, to add and subtract totals, to multiply and divide, to utilize and determine percentages and decimals, and to interpret graphs.
FORM/SPATIAL APTITUDE: Requires the ability to inspect items for proper length, width, and shape, visually with standard office equipment.
MOTOR COORDINATION: Requires the ability to coordinate hands, fingers, and eyes accurately in using a computer terminal, meeting recorder and timing light equipment. Requires the ability to use the keyboard, lift, bend, push, and pull objects or materials using body parts as the position necessitates.
MANUAL DEXTERITY: Requires the ability to handle a variety of items such as a typewriter, telephone, computer terminal, and other office equipment. Must have the ability to use one hand for twisting or turning motion while coordinating the other hand with different activities. Must have minimal levels of eye/hand/foot coordination.
COLOR DISCRIMINATION: May require the ability to differentiate between colors and shades of color.
INTERPERSONAL TEMPERAMENT: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under moderate stress when confronted with an emergency, dealing with an irate citizen, or facing multiple, conflicting deadlines.
PHYSICAL COMMUNICATION: Requires the ability to talk and/or hear: (Talking - expressing or exchanging ideas by means of spoken words). (Hearing - perceiving nature of sounds by ear). Must be able to communicate via telephone.
ACCGov is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. ACCGov is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact Leah Jagatic, HR Coordinator, Human Resources, 762-400-6370 or
Total compensation at the Unified Government includes a comprehensive set of benefits, a well established culture of wellness, and a secure retirement that set us apart as a stable Employer of Choice where you can serve and make a difference in the community.
BENEFITS
WELLNESS
CAREER DEVELOPMENT
01
Which best describes your highest level of education?

Some High School
High School diploma or GED from an institution accredited by SACS
Some education beyond high school
Technical or Vocational Degree
Associate Degree
Bachelor's Degree
Master's Degree
Doctorate Degree

02
Define your local government administrative experience.

No experience
At least two (2) years of experience but less than three (3) years of experience
At least three (3) years of experience but less than five (5) years of experience
At least five (5) years of experience but less than seven (7) years of experience
At least seven (7) years of experience but less than nine (9) years of experience
At least nine (9) years of experience but less than eleven (11) years of experience
Eleven (11) or more years of experience

03
Please indicate below how many years of supervisory experience you have.

None
Less than one year
One or more but less than two years
Two or more but less than three years
Three or more but less than four years
Four or more but less than five years
Five or more but less than six years
Six or more but less than seven years
Seven or more but less than eight years
Eight or more but less than ten years
Ten or more years

04
How many employees have you supervised?

Less than 5
5 to 9
10 to 14
15 to 19
20 or more

05
Do you possess a valid Driver's License?

06
Indicate below the types of activities you've performed in your direct supervisory experience.

None
Evaluate assigned staff
Handle employee concerns
Direct work assignment
Complete employee written performance appraisals

07
Please indicate your Notary Public status.

I am a Notary.
I have the ability and am willing to become a Notary.
I am not currently nor will I become a Notary.

08
This position requires a Georgia Municipal Clerk's certification within 24 months of hire. Please indicate below your current certification status.

I do not have a Georgia Municipal Clerk's certification
I have Georgia Municipal Clerk's certification

Required Question

Athens-Clarke County, GA

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